RFP_General Construction IDIQ Shared _2025_1010.pdf

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FERMI FORWARD DISCOVERY GROUP, LLC (FFDG)

REQUEST FOR PROPOSAL (“RFP”) NO. ISD_368518_DA

For

General Contracting Pool

ISSUED ON: Monday, October 13, 2025

ISSUED BY: PROCUREMENT DEPARTMENT

PROPOSALS DEADLINE:

5:00 p.m. CT on December 2, 2025

Proposals may be submitted in advance of the deadline specified in the solicitation; however, late submissions received by FFDG after the deadline may be deemed non-responsive and excluded from consideration.

PROPOSALS WILL NOT BE ACCEPTED AFTER THE DUE DATE AND TIME

This selection process is unique to the Scope of Work described herein and notwithstanding any other proposal, qualification or proposal requests provided by FFDG. Offerors must comply with the requirements as defined in this RFP.

http://www.fnal.gov/

RFP No. ISD_368518_DA - General Contracting Pool

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1. INVITATION TO SUBMIT PROPOSAL

2. INTENT TO BID NOTICE DEADLINE

3. SMALL BUSINESS SET-ASIDE & NORTH AMERICAN INDUSTRY CLASSIFICATION

SYSTEM (NAICS) CODE

4. PRE-PROPOSAL MEETING

5. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

6. AMENDMENT OF SOLICITATION

7. CONTRACT AWARD AND CONTRACT TERM

8. DESCRIPTION OF WORK

9. PROPOSAL DUE DATE

10. EXCEPTIONS AND DEVIATIONS

11. LATE SUBMISSION

12. OFFEROR’S MODIFICATION AND WITHDRAWAL OF PROPOSALS

13. DAVIS-BACON ACT, CONSTRUCTION WAGES, AND CERTIFIED PAYROLL

14. ILLINOIS OCCUPATION AND USE TAXES

15. NOTICE OF BUY AMERICAN REQUIREMENT – CONSTRUCTION MATERIALS

16. BONDING REQUIREMENTS

17. INSURANCE

18. SUBCONTRACT AWARD

19. SUBCONTRACTING

20. AFFIRMATIVE ACTION COMPLIANCE REQUIREMENTS FOR CONSTRUCTION

21. GENERAL PROPOSAL REQUIREMENTS

22. TASK ORDER PROCEDURE

23. SUBCONTRACTOR EVALUATION

24. PROPOSAL SUBMISSION REQUIREMENTS

25. EVALUATION PROCESS

26. EXHIBITS

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The following requirements must be adhered to for the Offeror’s submission of Proposals to Fermi Forward Discovery Group, LLC (FFDG) in support of this specific requirement.

1. INVITATION TO SUBMIT PROPOSAL

You are invited to submit a proposal for the items specified in this Request for Proposal (RFP), by the provisions contained herein, and the terms and conditions of the proposed firm fixed price IDIQ subcontract entered into as a result of this solicitation.

All questions concerning this RFP should be submitted in writing and directed to the Procurement Specialist listed below.

Procurement Specialist: Danielle Amico Phone: 630-840-3207 Email: damico@fnal.gov

Fermi Forward Discovery Group, LLC Procurement Department Kirk Road & Wilson Street Batavia, IL 60510-0500

2. INTENT TO BID NOTICE DEADLINE

Interested offerors are requested to submit a formal notice of intent to bid no later than Monday, October 20, 2025 at 5:00 P.M. CT. Submissions should be emailed to Danielle Amico at damico@fnal.gov with the subject line: Intent to Bid – ISD_368618_DA.

Submission of an intent to bid is optional and assists FFDG in planning for proposal evaluations.

Offerors who do not submit by the deadline may still propose, but advance notice is strongly encouraged.

3. SMALL BUSINESS SET-ASIDE & NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM

(NAICS) CODE

This acquisition contains a set-aside for small businesses. The North American Industry Classification System (NAICS) code for this solicitation is 236220 – Commercial and Institutional Building Construction. The small business size standard is $45.0M.

4. PRE-PROPOSAL MEETING

A virtual pre-proposal conference is scheduled for Thursday, October 30, 2025, at 2:00 P.M.

CENTRAL TIME to discuss the scope of services and FFDG subcontract requirements. The meeting provides an opportunity to discuss and clarify the RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment.

Offerors are requested to submit questions relative to the RFP in advance of the meeting so the Procurement Specialist may prepare responses. If you are interested in attending the pre-proposal conference, please email Danielle Amico at damico@fnal.gov to request login details. FFDG highly http://www.fnal.gov/ mailto:damico@fnal.gov mailto:damico@fnal.gov mailto:damico@fnal.gov

Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science| www.fnal.gov encourages all interested firms to attend the Pre-Proposal Conference.

5. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

The prospective offeror should examine and review the solicitation with care. Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing by 5:00 P.M. CT, Friday, November 7, 2025. Oral explanations or instructions given before the award of a subcontract will not be binding. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation if that information is necessary for submitting proposals or if the lack of the information would be prejudicial to other prospective offerors.

6. AMENDMENT OF SOLICITATION

FFDG may, by amendment, modify any provision or part of this RFP at any time before the award of any resultant subcontract. All terms and conditions that are not modified remain unchanged.

An Offeror shall acknowledge receipt of any amendments to this RFP. Failure to acknowledge may result in the disqualification of an Offeror’s proposal. The acknowledgment shall be provided in one of the following ways:

• Immediately upon receipt of the amendment via email to the FFDG Procurement Specialist or

• Return the Amendment with a signature on the acknowledgment signature line or

• In the Offeror’s Proposal Letter that accompanies an Offeror’s proposal.

This RFP may be modified, amended, or closed at any time prior to its expiration at FFDG’s sole discretion.

7. CONTRACT AWARD AND CONTRACT TERM

The purpose of this Request for Proposal ("RFP") is to solicit proposals from interested, qualified construction contracting firms to act as Subcontractors (“Offerors”) for modernization/renovation and maintenance activities at Fermilab.

FFDG intends to award approximately three (3) indefinite delivery, indefinite quantity (IDIQ) contract(s) with a 1-year Base Term and four (4), 1-year options. Firm fixed price Task Orders issued under these IDIQ contracts will have a maximum value of $250,000. FFDG estimates that it will issue approximately $14 million in firm fixed price task orders for general contracting services for the entire pool over a 5-year term. This estimate is provided for planning purposes only and does not constitute a commitment on FFDG’s part. Notwithstanding the foregoing, the successful Offeror is not guaranteed any minimum dollar amount per year under this subcontract; however, the minimum dollar amount for the full term of the IDIQ subcontract is $1,000. The number of tasks to be negotiated will depend upon the availability of funding. This subcontract does not provide for a minimum or maximum number of task orders.

The desired start date for this contract is January 1, 2026. The contract(s) will be awarded to responsible and responsive Offeror(s) based on the principles of best value with tradeoffs using the Evaluation Criteria contained in this RFP. The selected Offeror(s) will be notified at the earliest practical date. No award may be made to a Subcontractor or firm that is on the list of entities debarred, suspended, proposed for debarment, voluntarily excluded, or declared ineligible to receive awards from FFDG or the United States.

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8. DESCRIPTION OF WORK

FFDG intends to select a pool of Subcontractors to complete facility repair, alteration, maintenance, rehabilitation, and modernization. This pool of Subcontractors will perform concurrent work on-demand to deliver projects on-time and within budget. Offeror(s) who demonstrate that they meet the RFP’s minimum requirements for a particular tier will be eligible for evaluation.

The Offeror(s) selected by FFDG under this RFP will be expected to provide construction- related services through FFDG’s general construction pool program. Those services will include, without limitation, general contracting services, which shall include the management, supervision, labor, transportation, facilities, materials, tools, disposal, coordination of subcontractors, documentation, and equipment (except any FFDG provided property, including utilities, as may be specified in individual Task Orders), and all related activities necessary for the performance of assigned projects. The general nature of the work is construction, renovations and additions, maintenance/repair work, interior and exterior work, and structural demolition. The Subcontractor’s efforts extend beyond the conventional, single job construction efforts, and require the capability to plan, schedule, coordinate, manage, and execute a fluctuating flow of unrelated projects with a variety of skills and skill levels.

Emergency Response Requirements: Offeror(s) must be equipped to respond to and staff any emergency work designated by FFDG within four (4) hours of notification. Adequate staffing must be sustained throughout the duration of the emergency effort to ensure timely and effective completion.

Proposal Submission Timelines: If required, Subcontractor(s) must attend a site visit within 24 to 48 hours of receiving notification. Following the visit, written proposals or quotes should be submitted according to the project’s estimated value:

• Projects under $25,000: Proposal due within three (3) business days.

• Projects under $75,000: Proposal due within five (5) business days.

• Projects $75,000 and above: Proposal due within ten (10) business days.

For further details, please refer to the Statement of Work (Exhibit A) titled “General Construction Services,” dated October 7, 2025, Section 010010 – General Requirements dated March 2025 (Exhibit B), Section 013100 – Environment, Safety, and Health Requirements dated April 2025 (Exhibit C), and Section 014100 – Quality Requirements dated October 2025 (Exhibit D).

9. PROPOSAL DUE DATE

The offeror’s proposal is to be emailed to the Procurement Specialist no later than 5:00 PM CT on Tuesday, December 2, 2025. Partial, incomplete, or late proposals will not be considered.

Proposals received prior to the due date and time will be maintained in a secure place. Proposals received by FFDG after the deadline specified in the solicitation may be deemed non-responsive and excluded from consideration. Proposals will not be publicly opened. Once submitted, proposals will become the property of FFDG.

FFDG requires a minimum acceptance of ninety (90) calendar days for acceptance of proposals. An offeror allowing less than Fermilab’s minimum acceptance period may be rejected.

FFDG reserves the right to cancel this Solicitation at any time without incurring any liability or damages associated with such cancellation.

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10. EXCEPTIONS AND DEVIATIONS

Offerors taking exceptions, deviations, or conditional assumptions must identify and explain each exception/deviation, or conditional assumption taken with sufficient amplification and justification to permit evaluations. Such exceptions, deviations, or conditional assumptions will not themselves automatically cause a proposal to be deemed unacceptable to FFDG. However, a large number of exceptions or one or more significant exceptions not providing benefit to FFDG may result in the rejection of the offeror’s proposal as unacceptable.

11. LATE SUBMISSION

Proposals received by FFDG after the deadline specified in the solicitation may be deemed non-responsive and excluded from consideration.

12. OFFEROR’S MODIFICATION AND WITHDRAWAL OF PROPOSALS

The offeror may submit modifications to its proposals at any time before the solicitation closing date and time and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

Proposals may be withdrawn at any time before the submission deadline. Withdrawals are effective upon receipt of notice by the Procurement Specialist.

13. DAVIS-BACON ACT, CONSTRUCTION WAGES, AND CERTIFIED PAYROLL

The awarded Subcontract and any Task Orders issued under the Subcontract are covered by Davis Bacon and Related Acts. wage and labor standards under the Davis-Bacon Act and the related labor standards FAR provisions that are incorporated by reference into FFDG’s General Terms and Conditions for Construction.

The wage rates and fringes set forth are the minimum rates and fringes that may be paid to the classification of laborers and mechanics designated therein according to the Davis-Bacon Act, as amended (40 U.S.C. 276 et seq.). FFDG does not represent that said minimum rates or fringes do now, nor that they will at any time in the future, prevail in the locality of the work for such laborers or mechanics; nor that such laborers or mechanics are or will be obtainable at said rates or fringes for work under this subcontract; nor those said rates or fringes represent the most recent wage determination by the Secretary of Labor concerning such classifications of laborers or mechanics in the locality of work.

The Subcontractor and its Subcontractors are required to submit certified payrolls and labor compliance documentation weekly as required by Federal law.

Federal wage determinations (Davis-Bacon) preempt any conflicting State prevailing wage rate or the minimum wage requirement when the State prevailing wage rate or the minimum wage requirement is higher than the Federally imposed wage rate.

FFDG currently holds a licensing agreement with LCPTracker for weekly electronic payroll submittals by the Subcontractor and its Subcontractors. LCPTracker is a web-based system, accessed using a web browser. The Subcontractor will be given a Log-on identification (i.e., User ID) and password to access the LCPTracker system. This requirement shall flow down to every lower-tier Subcontractor. The use

Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science| www.fnal.gov of this system is free.

14. ILLINOIS OCCUPATION AND USE TAXES

Any resulting contract will be exempt from Illinois Occupation and Use Taxes.

15. NOTICE OF BUY AMERICAN REQUIREMENT – CONSTRUCTION MATERIALS

Definitions. “Commercially available off-the-shelf (COTS) item,” “construction material,” “domestic construction material,” and “foreign construction material,” as used in this provision, are defined in the clause of this solicitation entitled “Buy American—Construction Materials” (Federal Acquisition Regulation (FAR) clause 52.225-9).

Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute for a particular Task Order should submit the request to the Procurement Specialist in time to allow a determination before the submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

Evaluation of offers.

FFDG will evaluate an offer requesting an exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, FFDG will award to the offeror that did not request an exception based on unreasonable cost.

Alternate offers.

When an offer includes foreign construction material not listed by FFDG in this solicitation in paragraph

(b) (2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on the use of equivalent domestic construction material.

If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which FFDG has not yet determined an exception applies.

If FFDG determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, FFDG will evaluate only those offers based on the use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on the use of the foreign construction material for which an exception was requested—

• Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

• May be accepted if revised during negotiations.

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16. BONDING REQUIREMENTS

Task Order-Level Bonding For Task Orders issued under the IDIQ subcontract, the following bonding requirements apply based on the value of the Task Order:

• Payment Bond: Required for Task Orders equal to or exceeding $35,000. The Subcontractor shall furnish FFDG with a Payment Bond in the amount of 100% of the original Task Order price using Exhibit G, Payment Bond, FL-42 (Rev. 1/7/2025).

• Performance Bond: Required for Task Orders equal to or exceeding $150,000. The Subcontractor shall furnish FFDG with a Performance Bond in the amount of 100% of the original Task Order price using Exhibit H, Performance Bond, FL-40 (Rev. 1/7/2025).

Both bonds must be submitted within ten (10) calendar days following the effective date of the Task Order.

Optional Rolling Bonds at the IDIQ Level In lieu of providing individual bonds for each qualifying Task Order, the Subcontractor may elect to furnish rolling Payment and/or Performance Bonds at the IDIQ subcontract level. These rolling bonds must:

• Be issued in the amount of $1,000,000 annually

• Cover all Task Orders issued during the applicable subcontract year

• Be maintained and renewed annually to remain in effect of the duration of the IDIQ subcontract

The Subcontractor must elect annually whether to provide a $1M rolling bond for the upcoming year or to furnish individual bonds for each Task Order that meets the bonding thresholds. This election must be communicated to FFDG in writing prior to the start of each contract year.

17. INSURANCE

Certificates of insurance of the types and the amounts in accordance with Clause 15 in FFDG General Terms and Conditions and Insurance Requirements for Construction Subcontracts will be required of the successful offeror before physical work at the site commences. All policies, except for Worker’s Compensation and Professional Liability, shall provide by appropriate language that Fermi Forward Discovery Group, LLC, the University of Chicago, Universities Research Association, Inc., and the United States Government are additional insureds. The certificates shall state that waiver of subrogation is granted in favor of the Certificate Holder as required by written contract, that the insurance afforded by such policies is primary insurance, and that all rights of the insurer for contribution from other insurers of Fermi Forward Discovery Group, LLC, University of Chicago, Universities Research Association, and the United States Government are waived.

18. SUBCONTRACT AWARD

Issuance of the RFP does not compel FFDG to make an award. FFDG reserves the right to accept or reject all proposals if that is determined to be in its best interest. A decision may be made without discussion; hence, an offeror’s proposal should be submitted initially on the most favorable terms. The proposed award is based on a continuing program requirement and the issuance of obligation authority from the Procurement Department of the Laboratory. Any subsequent award issued by FFDG shall be constituted in writing by authorized representatives of the Procurement Department.

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No other representatives of FFDG are authorized to issue contracts or agreements or bind FFDG to any form of agreement or understanding. The authorized Procurement Department official is the only individual who can legally commit FFDG to the expenditure of funds in connection with this proposed procurement.

19. SUBCONTRACTING

Unless otherwise specified, the successful Offeror shall be responsible for the performance of any subcontractors that perform work under this subcontract.

The use of Sub-Subcontractors in the performance of the contract is subject to FFDG consent at the Task Order level. The awarded offeror shall ensure that any Subcontractors abide by all terms and conditions of the subcontract.

SUBSTITUTION/REMOVAL OF SUB-TIER CONTRACTOR: A Subcontractor that needs to remove or substitute a sub-tier contractor at the Task Order level on its approved utilization plan must submit a written request for the removal or substitution of the sub-tier contractor concerned. Only when the Procurement Department approves such a request in writing can the removal or substitution of the sub-tier contractor be done by the subcontractor. Under no circumstance should a subcontractor unilaterally remove or substitute a sub-tier contractor on its DOE funded subcontract without prior approval by Procurement Department.

20. AFFIRMATIVE ACTION COMPLIANCE REQUIREMENTS FOR CONSTRUCTION

Attention is directed to the Affirmative Action clause of the FFDG Subcontract. Particular attention is directed to the statement therein that this clause shall be physically included in all sub-subcontracts for construction trades at any tier, including the goals for women and minority participation.

21. GENERAL PROPOSAL REQUIREMENTS

A. False Statements

Any false statement(s) made by the Offeror (s) will void the response and eliminate the Offeror(s) from further consideration.

B. Withdrawal of Proposals

Proposals may be withdrawn by written request by the Offeror. A written withdrawal of a Proposal must be received, prior to the time set for opening of Proposals. An Offeror’s negligence in preparing a Proposal creates no right of withdrawal or modification after the date and time set for opening of the Proposals.

C. Preparatory Costs

All costs incurred in the preparation and presentation of Proposals shall be wholly borne by each Offeror.

All supporting documentation and manuals submitted with each Proposal will become the property of FFDG unless otherwise indicated by the Offeror at the time of submission. FFDG is not liable for any costs incurred by any Offeror prior to issuance of a Notice to Proceed.

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D. Confidential Material

Any material submitted by an Offeror as part of a proposal that is to be considered confidential must be clearly marked as such but may be subject to disclosure under applicable law.

E. Disqualify for Conflict of Interest

FFDG reserves the right to disqualify any Offeror on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to FFDG. This disqualification is at the sole discretion of FFDG. Any Offeror submitting a proposal herein waives any right to object to such disqualification now or at any future time in accordance with the FL-11.

F. Bribery, Price Fixing, of Fraud

No person or business entity shall be awarded a contract or subcontract for a period of five years from the date of conviction or entry of a plea or admission of guilt, if that person or business entity:

a. has been convicted of an act committed of bribery or attempting to bribe an officer or employee of a unit of state or local government or school district in that officer’s or employee’s official capacity; or

b. has been convicted of an act of bid-rigging or attempting to rig bids as defined in the Sherman Anti-Trust Act and Clayton Act (15 U.S.C. §1 et seq.), or under the laws of the State of Illinois;

or has been convicted of an act of price-fixing or attempting to fix prices as defined by the Sherman Anti-Trust Act (15 U.S.C. §1 et seq.) or under the laws of the State of Illinois; or

c. has made an admission of guilt of such conduct as set forth in subparagraph (a) through (b) above, which admission is a matter of record, whether or not such person or business entity was subject to prosecution for the offense or offense admitted to; or

d. has entered into a plea of nolo contendere to charges of such conduct, as is set forth in subparagraphs (a) through (c) above.

For the purpose of this subsection (F), “business entity” means a corporation, partnership, trust, association, unincorporated business or individually owned business. Where an official, agent or employee of a business entity committed the acts as set forth in subparagraphs (a) through (d) above on behalf of such entity and pursuant to the direction or authorization of a responsible official thereof, the business entity shall be chargeable with the conduct and be disqualified.

A business entity shall also be disqualified if it employs as an officer any individual who was an officer of another business entity at the time the latter committed a disqualifying act as set forth in subparagraphs (a) through (d) above.

A business entity shall also be disqualified if any owner directly or indirectly controls 20% or more of the business entity and was an owner who directly or indirectly controlled 20% of another business entity at the time such business entity committed a disqualifying act as set forth in subparagraphs (a) through

(d) above.

Any contract found to have been awarded in violation of this Paragraph may be voided at the discretion of FFDG.

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22. TASK ORDER PROCEDURE

Once the pool of IDIQ Subcontractors has been awarded, individual projects will be identified. The FFDG Construction Manager (CM) will prepare a detailed Scope of Work (SOW) for the project and may also include drawings, specifications, sketches, and/or other documents. Services for the project shall be requested pursuant to a Competitive Task Order Proposal Request presented to Subcontractors that are in the pool. FFDG reserves the right to request a proposal on a sole source basis if required by emergency situations.

The Subcontractors shall provide all price/cost information necessary to provide a meaningful basis for FFDG's analysis and evaluation of price/cost for the project.

(a) The Subcontractors shall furnish an itemized price breakdown with any portion of the proposal for which competitive bids were not received. Where competitive subcontract bids were received, Subcontractors shall provide copies of bids. If other than low bid is accepted for any subtrade, Subcontractors will provide an explanation.

(b) The price breakdown must:

(1) Include sufficient detail to permit an analysis of profit, and of all costs for:

(i) Material;

(ii) Labor;

(iii) Equipment; and

(iv) Sub-Subcontractors.

(2) Cover all work involved in the effort.

The primary factor of supplier selection is price; however FFDG, at its sole discretion, may also elect to take into consideration:

1. Proposed duration to perform the Scope of Work;

2. Overall approach and work plan for performing the Scope of Work;

3. Past performance on earlier Task Orders or other work under any contract with FFDG, including quality, timeliness, cost control, and adherence to FFDG’s ES&H requirements;

and

4. Potential impact on the ability of the Subcontractor to perform previously awarded Task Orders or other Subcontracts at Fermilab.

FFDG will review each submitted proposal and award a Task Order to the Subcontractor whose Firm Fixed Fee Cost Proposal is deemed, in FFDG’s sole discretion, to be complete, reasonable, and in the best interest of FFDG, unless FFDG 1) cancels the request, or 2) upon review of all Proposals, chooses not to award the Task Order. Subcontractors are expected to consistently perform at a high level of performance quality on all assigned projects and comply with terms and conditions denoted in the foregoing exhibits.

The resulting Task Order will reference the detailed Scope of Work, project-specific Sections 010010, 013100, and 014100 (Exhibits B, C, and D), drawings/specifications/sketches, set forth the Task Order start/completion date(s), and include the Task Order total. The Task Order shall be a lump sum for fixed price task orders. A separate Task Order will be issued for each Project.

Tier Structure

Tier 1 Projects - Task Orders valued up to $100,000

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• Subcontractors working on Tier 1 projects must have a minimum bonding capacity of $250,000.

• Projects will be awarded through a competitive proposal process.

Tier 2 Projects - Task Orders valued up to $250,000

• Subcontractors working on Tier 2 projects must have the ability to bid on, secure bonding for, and complete projects valued up to $1 million.

• Projects will be awarded through a competitive proposal process.

In order for Offeror(s) to be considered for Tier 2 projects, they must have the ability to secure bonding for individual projects as outlined above. Based on the review and evaluation of the Offeror’s qualifications, FFDG reserves the right to prohibit Offeror(s) from Tier 2 projects.

23. SUBCONTRACTOR EVALUATION

The following performance assessment criteria will be used to rate the performance of the Subcontractor on each Task Order:

i. Project Development

a. Availability to meet with FFDG designee(s) when awarded a project

b. Timely completion of required trainings

c. Ability to attend required meetings, including but not limited to progress meetings (as required)

d. Ability to provide performance and payment bonds in a timely manner (i.e., 10 days)

e. Quality of other submissions such as RFIs, change order requests, etc.

f. Adherence to ES&H safety plan

ii. Construction

a. Professional manner interacting with FFDG residents and FFDG designee(s)

b. Timely mobilization once a Notice to Proceed/pre-construction meeting is held (as required).

c. Ability to meet construction timeline

d. Adherence to Task Order Hazard Analysis and ES&H safety plan.

e. Cleanliness of jobsite during construction

f. Timely submission of certified payrolls

g. Compliance with site policies

If not initially qualified or eligible, Subcontractors may be eligible for Tier 2 projects following the successful completion of several Tier 1 projects and with documented proof of increased bonding capacity.

24. PROPOSAL SUBMISSION REQUIREMENTS

The proposal shall be submitted in two (2) parts: Part I - Technical Proposal and Part II – Business Management and Price Proposal. In no instance shall Part I and Part II be bound together or presented in such manner as to make them not severable. The Technical Proposal shall not contain any reference to cost other than the information required in the past performance section.

Part I – Technical Proposal

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A. Introductory Page

Offerors shall provide an introductory page to include points of contact, authorized negotiators, address, contact phone, and email addresses.

B. Organization Structure and Key Personnel

1. Offeror’s Proposal shall include the following information:

a. name of the firm,

b. names of the firm’s principal(s),

c. size of the enterprise,

d. all of the firm’s current registration/license number(s) in Illinois, and

e. length of time the firm has worked in Illinois.

2. The Offeror must provide an organization/structure chart that shows its key technical and consulting personnel, including but not limited to: Program Executive, Superintendent(s), Project Manager(s), Safety Officer, and Estimator who will be assigned to FFDG projects. Key Personnel shall not be replaced without the prior written approval of FFDG. The Offeror must provide resumes for each Key Personnel and provide at least the following information:

a. Resumes detailing each individual’s education, technical training and work experience, including those primary team members working in a subcontracting capacity. List which team member will have primary responsibility for the FFDG account;

b. Correlation of team members to the tasks each will be performing;

c. Describe previous, related experiences and projects; and

d. Office locations of proposed team members.

3. The Offeror must demonstrate the firm can handle numerous concurrent projects throughout the life of the IDIQ Subcontract.

4. If an Offeror is planning to joint venture, incorporate the relationship on the organization chart and provide letters of interest from those firms. Include the names and credentials of their principals and key personnel, and include their resumes along with evidence of any required licenses. The Offeror should describe the roles and responsibilities of their subcontractors, including the key personnel as they relate to the Scope of Services for the RFP.

C. Safety Compliance/Work Plan

The Offeror must provide a narrative Work Plan describing its approach to the Scope of Services and Statement of Work. In the Work Plan, the Offeror shall:

1. Clearly articulate how it will provide the required services as outlined in the Statement of Work.

Joint ventures shall clearly identify in the work plan the roles and responsibilities of each party to the joint venture.

2. Identify specific approaches to technical problems that may lead to cost savings for FFDG.

3. Demonstrate its scheduling platform and methods, quality management approach roles, responsibilities, and authority of the team members.

4. Describe, in detail, how the Offeror is aligned with the health, safety, quality assurance, and quality control policies of FFDG. Description shall contain how the Offeror is meeting federal, state, and local worker health and safety standards to include OSHA and EPA regulations.

5. Clearly outline how it will provide construction project controls and provide scope and schedule management.

6. Clearly outline the procedures for implementing construction sequencing.

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D. Past Performance

The Offeror must provide a minimum of five (5) recent projects that best demonstrate the Offeror’s ability to perform the work outlined in the Scope of Services. Offeror should include any past work history with federal agencies, including FFDG, other DOE Laboratories, and any other federal projects as part of these five projects. The projects should be comparable in scope and complexity to the range of projects included in this RFP. The Offeror shall include a maximum one-page narrative for each project description to address, at a minimum, the following:

a. Scope of work performed

b. Location of the work

c. Month and year of performance

d. Dollar value

e. Key personnel involved

f. Client’s name, contact person (including title), address, phone number, and email address.

g. Schedule adherence

Part II – Business Management and Price Proposal

A. Amendments

All Amendments to the solicitation must be acknowledged in accordance with Section 6 of this RFP.

B. General Construction Services Cost Estimate

Offeror must submit a completed Pricing Table for General Construction IDIQ Excel sheet. There are three (3) tabs on the sheet: Labor Rates, Equipment Rates, and Proposal Total. Please be sure to include fully burdened pricing information for all tabs.

The fully burdened labor rates shall include all costs associated with labor, including but not limited to wages, benefits, payroll taxes, insurance, overhead, and profit. For reference, the following documents outline representative items that are considered included in the fully burdened labor rates:

• Exhibit Q – Representative Small Tool List

• Exhibit R – Representative Consumable List

These lists are provided for guidance and are not exhaustive. The Subcontractor is expected to furnish all tools and consumables necessary to perform the scope of work, whether or not specifically listed.

Total fully burdened labor rates shall remain fixed and constant through the first two years of the IDIQ subcontract (base year 1 and option year 1). Total fully burdened labor rates for option years two through four should include anticipated escalation in consumables, tools, fringe benefits, other overheads, and general and administrative (G&A) expenses, which should all be reflected in the burden. Adjustments to direct labor rates (DLR) will only be allowed for direct labor rate increases based on negotiated collective bargaining agreements (CBA). Such adjustments must match the exact dollar increase for each classification. Increases to fully burdened labor rates based on the CBA negotiated percentage increase will not be accepted.

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Example of Allowable Increase for CBA Negotiated Direct Labor Rates:

C. Insurance Requirements

The Offeror must submit a current certificate of insurance in the form required by this RFP. At the time of contract award, the Selected Offeror shall be required to provide an updated certificate of insurance with all required endorsements, including adding FFDG and any other required party as an additional insured, and meeting FFDG’s minimum insurance requirements.

D. Joint Venture Agreement

Firms entering into a joint venture must submit a copy of its joint venture agreement. All required submittals must be signed by a principal of each joint venture partner including but not limited to the Organizational Conflict of Interest. Indicate N/A if Offeror will not be part of a joint venture agreement.

E. Subcontractor Annual Representations & Certifications (SARC)

Offeror(s) must complete the attached SARC f o r m as referenced in the Attachments. The form must be completed by the Offeror and all subcontractors in its entirety and notarized. Privately held firms and not-for- profit organizations must disclose the board of directors/corporate officers. All firms must disclose the percentage of ownership. Failure to provide complete ownership information may cause your response to be deemed non-responsive.

F. Proposal Certifications, Form PUR-466

All appropriate sections are required to be completed and signed by a company official.

G. Safety and Quality Documents

The following documents are required to be submitted with the proposal:

• Fermilab Subcontractor Injury & Illness Data Questionnaire (completed and signed).

• The National Council on Compensation Insurance (NCCI) Workers Compensation

Experience Rating form for the past three years.

• Occupational and Safety Health Administration (OSHA) 300 A Form logs for the past three years.

Contractor Proposed Fully Burdened Rates with Allowable Increases by Contract Year for Classification ABC

Base Yr 1 & Opt. Yr 1

Option Year 2 Option Year 3 Option Year 4

Direct Labor Rate (DLR) $50.00 $50.00 $50.00 $50.00 CBA Negotiated % Increase Over Previous Yr

N/A 4% 3% 3%

CBA DLR Increase N/A $2.00 $1.56 $1.60 New Direct Labor Rate $50.00 $52.00

($50 + $2) $53.56

($52 + $1.56) $55.16

($53.56 + $1.60) Burden (as proposed) $25.00 $26.00 $27.00 $28.00 Total Fully Burdened Labor Rate

$75.00 $78.00 $80.56 $83.16

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• Corporate Safety and Health Plan (if your company’s plan has not already been accepted by

FFDG).

• Corporate Quality Assurance Plan. Refer to Section 014100 – Quality Requirements for guidance.

H. Organizational Conflict of Interest

All appropriate sections of FL-11 Organizational Conflict of Interest (OCI) are required to be completed and signed by a company official.

I. Bonding Capacity

All Offerors must submit a letter showing the firm’s bond capacity.

Proposals not containing all submittal requirements may be deemed non-responsive.

25. EVALUATION PROCESS

Proposals will be scored in accordance with the evaluation criteria set forth below. FFDG shall make a selection for award based on the principles of best value with tradeoffs. Best value is expected to result from selection of the highest technically acceptable proposal with the lowest evaluated proposed cost.

The technical criteria are of greater importance than the price proposal. While the price proposal may not be the controlling factor for the award, it will be a significant part of FFDG’s selection decision. FFDG reserves the right to perform site visits that may be included in the evaluation scoring.

A. Part I - Technical Proposal (70 points)

TECHNICAL EVALUATION FACTORS AND CRITERIA

Criteria 2 and 3 are of equal importance. Criteria 2 and 3 are of greater importance than Criteria 1.

1) Criterion 1 – Organization Structure and Key Personnel (20 Points)

1. Offeror’s Proposal shall include the following information:

a. name of the firm,

b. names of the firm’s principal(s),

c. size of the enterprise,

d. all of the firm’s current registration/license number(s) in Illinois, and

e. length of time the firm has worked in Illinois.

2. The Offeror must provide an organization/structure chart that shows its key technical and consulting personnel, including but not limited to: Program Executive, Superintendent(s), Project Manager(s), Safety Officer, and Estimator who will be assigned to FFDG projects. Key Personnel shall not be replaced without the prior written approval of FFDG. The Offeror must provide resumes for each Key Personnel and provide at least the following information:

a. Resumes detailing each individual’s education, technical training and work experience, including those primary team members working in a subcontracting capacity. List which team member will have primary responsibility for the FFDG account;

b. Correlation of team members to the tasks each will be performing;

c. Describe previous, related experiences and projects; and

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d. Office locations of proposed team members.

3. The Offeror must demonstrate the firm can handle numerous concurrent projects throughout the life of the IDIQ Subcontract.

4. If an Offeror is planning to joint venture, incorporate the relationship on the organization chart and provide letters of interest from those firms. Include the names and credentials of their principals and key personnel and include their resumes along with evidence of any required licenses. The Offeror should describe the roles and responsibilities of their subcontractors, including the key personnel as they relate to the Scope of Services for the RFP.

Evaluation Criteria for Criterion 1 – Organization Structure and Key Personnel

Rating Description

Outstanding (17-20 Points)

• The offeror presents a well-structured, clearly defined organizational hierarchy specifically tailored for construction project delivery.

• Roles such as Program Executive, Project Manager, Superintendent, Safety Officer, and Estimator are clearly identified with defined responsibilities, qualifications, and reporting lines.

• There is clear evidence of efficient communication channels between field and office personnel, subcontractors, and clients.

• The structure supports strong site-level supervision, proactive problem solving, and scalable resource allocation.

• Organizational charts and staffing plans are detailed, and aligned with the scope, size, and complexity of construction projects that are anticipated under this subcontract.

Above Average (13-16 Points)

• The offeror has a solid and mostly complete organizational structure relevant to general construction.

• Key construction roles are included with mostly clear responsibilities and oversight mechanisms.

• Communication and coordination between office and field operations are well described, with some minor gaps.

• The structure appears appropriate for the anticipated workload and adaptable for changes.

• Supporting documents like staffing charts or management plans are well prepared and tailored, though not exceptionally detailed.

Average

(9-12 Points)

• The organizational structure is generally sufficient for construction operations but lacks some clarity or depth.

• Some essential roles (e.g., foreman, safety coordinator) may be missing or not clearly described.

• Oversight and reporting relationships are present but may not fully demonstrate how issues are escalated or resolved.

• There is limited detail on how resources will be managed between concurrent projects or across multiple trades.

• Supporting documentation is basic and generic, with limited customization for the specific contract.

Below Average (5-8 Points)

• The structure is loosely defined or incomplete, with unclear or overlapping roles in construction supervision and management.

• Key positions such as project lead or quality control personnel may

Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science| www.fnal.gov be missing or inadequately described.

• Lines of authority and communication are vague, especially between subcontractors, site supervisors, and upper management.

• The structure does not appear to scale or adapt well to construction-specific challenges (e.g., phasing, coordination).

• Documentation is lacking in detail, outdated, or not tailored to the specific construction project.

Poor (0-4 Points)

• The offeror fails to present a credible organizational structure for construction operations.

• Critical roles are missing or undefined, with no clear reporting relationships.

• There is no indication of how construction activities will be coordinated, supervised, or managed.

• The structure poses serious risks to safety, quality, schedule adherence, and subcontractor oversight.

• No meaningful or relevant supporting documentation is provided, or what is presented is incoherent or irrelevant.

2) Criterion 2 – Safety Compliance/Work Plan (25 Points)

The Offeror must provide a narrative Work Plan describing its approach to the Scope of Services and Statement of Work. In the Work Plan, the Offeror shall:

1. Clearly articulate how it will provide the required services as outlined in the Statement of Work.

Joint ventures shall clearly identify in the work plan the roles and responsibilities of each party to the joint venture.

2. Identify specific approaches to technical problems that may lead to cost savings for FFDG.

3. Demonstrate its scheduling platform and methods, quality management approach roles, responsibilities, and authority of the team members.

4. Describe, in detail, how the Offeror is aligned with the health, safety, quality assurance, and quality control requirements of FFDG (Exhibits C & D). Description shall contain how the Offeror is meeting federal, state, and local worker health and safety standards to include OSHA and EPA regulations.

5. Clearly outline how it will provide construction project controls and provide scope and schedule management.

6. Clearly outline the procedures for implementing construction sequencing.

Evaluation Criteria for Criterion 2 – Safety Compliance/Work Plan

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(21-25 Points)

• The offeror presents a comprehensive, site-specific Work Plan and Safety Plan tailored to the project’s scope and risk profile.

• The offeror demonstrates innovative, feasible solutions to technical challenges and clearly quantifies potential cost savings.

• The proposal demonstrates a robust scheduling platform with visual examples or access, a proactive quality management plan, and clearly defined team roles and authority.

• The safety plan fully complies with OSHA standards and incorporates proactive hazard mitigation, emergency response protocols, and clear accountability.

• Qualified safety personnel and extensive training programs are well-documented, and historical safety metrics (e.g., EMR, RIR) are well below industry averages.

• The proposal outlines proven tools and methodologies for scope and schedule management, supported by real-time reporting capabilities and examples of successful past projects. The plans demonstrate a deep understanding of the project environment and promote a culture of safety and efficiency.

• The proposal provides a clear, efficient sequencing plan that minimizes disruption and includes contingency strategies. Visual aids such as Gantt charts or diagrams support the logic and execution.

Above Average (16-20 Points)

• The offeror provides a well-developed and mostly site-specific Safety and Work Plan that addresses key risks and mitigation strategies.

• The offeror demonstrates solid solutions to technical challenges with some innovative elements and discusses cost savings, though not fully quantified.

• The scheduling and quality plans are described with moderate detail, and team roles are mostly clear.

• Safety roles, responsibilities, and communication…