Exhibit S Summary of Required Solicitation Documents.pdf

SUMMARY OF REQUIRED SOLICITATION DOCUMENTS

PART 1: TECHNICAL PROPOSAL (RESPONSES TO TECHNICAL EVALUATION CRITERIA)

A. Introductory Page

Offerors shall provide an introductory page to include points of contact, authorized negotiators, address, contact phone, and email addresses.

B. Organization Structure and Key Personnel

1. Offeror’s Proposal shall include the following information:

a. name of the firm,

b. names of the firm’s principal(s),

c. size of the enterprise,

d. all of the firm’s current registration/license number(s) in Illinois, and

e. length of time the firm has worked in Illinois.

2. The Offeror must provide an organization/structure chart that shows its key technical and consulting personnel, including but not limited to: Program Executive, Superintendent(s), Project Manager(s), Safety Officer, and Estimator who will be assigned to FFDG projects.

Key Personnel shall not be replaced without the prior written approval of FFDG. The Offeror must provide resumes for each Key Personnel and provide at least the following information:

a. Resumes detailing each individual’s education, technical training and work experience, including those primary team members working in a subcontracting capacity. List which team member will have primary responsibility for the FFDG account;

b. Correlation of team members to the tasks each will be performing;

c. Describe previous, related experiences and projects; and

d. Office locations of proposed team members.

3. The Offeror must demonstrate the firm can handle numerous concurrent projects throughout the life of the IDIQ Subcontract.

4. If an Offeror is planning to joint venture, incorporate the relationship on the organization chart and provide letters of interest from those firms. Include the names and credentials of their principals and key personnel, and include their resumes along with evidence of any required licenses. The Offeror should describe the roles and responsibilities of their subcontractors, including the key personnel as they relate to the Scope of Services for the

RFP.

C. Safety Compliance/Work Plan

The Offeror must provide a narrative Work Plan describing its approach to the Scope of Services and Statement of Work. In the Work Plan, the Offeror shall:

1. Clearly articulate how it will provide the required services as outlined in the Statement of Work. Joint ventures shall clearly identify in the work plan the roles and responsibilities of each party to the joint venture.

2. Identify specific approaches to technical problems that may lead to cost savings for FFDG.

3. Demonstrate its scheduling platform and methods, quality management approach roles, responsibilities, and authority of the team members.

4. Describe, in detail, how the Offeror is aligned with the health, safety, quality assurance, and quality control policies of FFDG. Description shall contain how the Offeror is meeting federal, state, and local worker health and safety standards to include OSHA and EPA regulations.

5. Clearly outline how it will provide construction project controls and provide scope and schedule management.

6. Clearly outline the procedures for implementing construction sequencing.

D. Past Performance

The Offeror must provide a minimum of five (5) recent projects that best demonstrate the Offeror’s ability to perform the work outlined in the Scope of Services. Offeror should include any past work history with federal agencies, including FFDG, other DOE Laboratories, and any other federal projects as part of these five projects. The projects should be comparable in scope and complexity to the range of projects included in this RFP. The Offeror shall include a maximum one-page narrative for each project description to address, at a minimum, the following:

a. Scope of work performed

b. Location of the work

c. Month and year of performance

d. Dollar value

e. Key personnel involved

f. Client’s name, contact person (including title), address, phone number, and email address.

g. Schedule adherence

PART 2: BUSINESS MANAGEMENT AND PRICE PROPOSAL

A. Amendments

All Amendments to the solicitation must be acknowledged.

B. General Construction Services Cost Estimate

Offeror must submit a completed Pricing Table for General Construction IDIQ Excel sheet. There are three (3) tabs on the sheet: Labor Rates, Equipment Rates, and Proposal Total. Please be sure to include fully burdened pricing information for all tabs.

The fully burdened labor rates shall include all costs associated with labor, including but not limited to wages, benefits, payroll taxes, insurance, overhead, and profit. For reference, the following documents outline representative items that are considered included in the fully burdened labor rates:

• Exhibit Q – Representative Small Tool List

• Exhibit R – Representative Consumable List

These lists are provided for guidance and are not exhaustive. The Subcontractor is expected to furnish all tools and consumables necessary to perform the scope of work, whether or not specifically listed.

Total fully burdened labor rates shall remain fixed and constant through the first two years of the IDIQ subcontract (base year 1 and option year 1). Total fully burdened labor rates for option years two through four should include anticipated escalation in consumables, tools, fringe benefits, other overheads, and general and administrative (G&A) expenses, which should all be reflected in the burden. Adjustments to direct labor rates (DLR) will only be allowed for direct labor rate increases based on negotiated collective bargaining agreements (CBA). Such adjustments must match the exact dollar increase for each classification. Increases to fully burdened labor rates based on the CBA negotiated percentage increase will not be accepted.

Example of Allowable Increase for CBA Negotiated Direct Labor Rates:

C. Insurance Requirements

The Offeror must submit a current certificate of insurance in the form required by this RFP. At the time of contract award, the Selected Offeror shall be required to provide an updated certificate of insurance with all required endorsements, including adding FFDG and any other required party as an additional insured, and meeting FFDG’s minimum insurance requirements.

D. Joint Venture Agreement

Firms entering into a joint venture must submit a copy of its joint venture agreement. All required submittals must be signed by a principal of each joint venture partner including but not limited to the Organizational Conflict of Interest. Indicate N/A if Offeror will not be part of a joint venture agreement.

E. Subcontractor Annual Representations & Certifications (SARC)

Offeror(s) must complete the attached SARC f o r m as referenced in the Attachments. The form must be completed by the Offeror and all subcontractors in its entirety and notarized.

Privately held firms and not-for- profit organizations must disclose the board of directors/corporate officers. All firms must disclose the percentage of ownership. Failure to provide complete ownership information may cause your response to be deemed non-responsive.

Contractor Proposed Fully Burdened Rates with Allowable Increases by Contract Year for Classification ABC

Base Yr 1 & Opt. Yr 1

Option Year 2 Option Year 3 Option Year 4

Direct Labor Rate (DLR) $50.00 $50.00 $50.00 $50.00 CBA Negotiated % Increase Over Previous Yr

N/A 4% 3% 3%

CBA DLR Increase N/A $2.00 $1.56 $1.60 New Direct Labor Rate $50.00 $52.00

($50 + $2) $53.56

($52 + $1.56) $55.16

($53.56 + $1.60) Burden (as proposed) $25.00 $26.00 $27.00 $28.00 Total Fully Burdened Labor Rate

$75.00 $78.00 $80.56 $83.16

F. Proposal Certifications, Form PUR-466

All appropriate sections are required to be completed and signed by a company official.

G. Safety and Quality Documents

The following documents are required to be submitted with the proposal:

• Fermilab Subcontractor Injury & Illness Data Questionnaire (completed and signed).

• The National Council on Compensation Insurance (NCCI) Workers Compensation

Experience Rating form for the past three years.

• Occupational and Safety Health Administration (OSHA) 300 A Form logs for the past three years.

• Corporate Safety and Health Plan (if your company’s plan has not already been accepted by

FFDG).

• Corporate Quality Assurance Plan. Refer to Section 014100 – Quality Requirements for guidance.

H. Organizational Conflict of Interest

All appropriate sections of FL-11 Organizational Conflict of Interest (OCI) are required to be completed and signed by a company official.

I. Bonding Capacity

All Offerors must submit a letter showing the firm’s bond capacity.