Site Visit-Business Visitor Registration Instructions and Directions.pdf

SITE VISIT - BUSINESS VISITOR REGISTRATION INSTRUCTIONS & DIRECTIONS

An optional Site Visit is scheduled for Wednesday, November 12, 2025 at 9:00a.m. CT at the Pine Street Access and Bading Center for badging (See Fermilab Site Map). From there, we will go to Wilson Hall first. We also plan on visiting the Helen Edwards Engineering Research Center, Blackhawk Street Residences at Fermilab Village, and Site 38 Barn. These locations are all circled in red on the Fermilab Site Map.

The site visit provides an opportunity for prospective bidders—particularly those who have not previously been onsite at Fermilab—to view representative facility types, including a laboratory, an office space, and a residential building. While this RFP is intended to establish a pool of IDIQ subcontracts and is not tied to a specific project, the site visit will help familiarize prospective bidders with the general environment and construction conditions they may encounter. Please note that nothing said or represented at the site visit shall be deemed to modify RFP requirements unless followed by a written amendment.

Except for those already having a Fermilab Access badge, anyone attending the site visit must fill out an Access Request form (see link below) no later than Wednesday, November 5, 2025 and preferably be a U.S. Citizen. Onsite access approvals are dependent on citizenship status and the location(s) being visited.

https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f9 61975

Upon request approval, the individual will receive an informal invitation letter with a QR code, which is required to be presented at the security gate. Otherwise, access to Fermilab will be denied.

When checking in at the Pine Street Access and Badging Center, the individual will be required to present a Valid Driver’s License (Real ID) and the informal invitation letter with the QR code, and the Visitor and Business Visitor Attestation Form. If the Driver’s License is not Real ID compliant, one of the appropriate REAL ID documents (https://www.tsa.gov/travel/security-screening/identification) is required.

Please note that when entering Fermilab:

• No weapons, firearms, or ammunition (regardless of concealed and carry permit) are allowed on-site.

• No explosives or any other apparatus or material hazardous to the public or property are allowed on-site.

• Illinois Rules of the Road are to be followed while driving on Fermilab’s premises.

Directions (See Fermilab Site Map) to Pine Street Access and Badging Center (Badging) then to Wilson Hall (Site Visit – first building)

West Gate – Pine Street Entrance **All visitors must enter through Pine Street to obtain their Business Visitor Badge!**

1. Go East on Pine Street and cross over Kirk Road.

2. Use the Visitor & Multiple Passenger entry lane so the Security Officer can verify your site https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 access. The Pine St. Access & Badging Center will be on the right. See the Fermilab Site Map, circled in red, on South Side of Pine Street.

3. After receiving your Visitor Badge, we will go to Wilson Hall first (circled in red).

Completing Business Visitor Form

General Information

1. Fill out the Site Access and Badging form at the following:

https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65 ff621f961975

- Once submitted, the access request will need to be approved by the POC.

- In addition, non-U.S. citizens’ requests will also be routed to the Foreign National Access

Program (FNAP) office and Export Control for verification and approval.

- If you have questions about the status of your request, contact access@fnal.gov.

2. Once access is approved:

- Non-U.S. citizens will be sent an email to complete onboarding in WorkDay. This step must be completed in order for the access request to be fully processed.

- Onsite visitors will receive an informal letter with a QR Code, which must be presented upon arrival.

- Business visitors are also required to show a valid REAL ID at the security gate.

- After checking with the Security Officer, BVs will proceed to the Fermilab Access and

Badging Center to get their BV badge/sticker.

- In addition to the informal letter, onsite non-U.S. visitors will receive a formal invitation letter that can be used, if needed, in the visa process

Helpful Information for Completing the Form

Access Request

Reason for Access: Business Visitor

Request Previous Account

Yes or No

Access

What Fermilab Affiliation will you be visiting? Finance Point of Contact Danielle Amico Purpose of Visit Procurement Meeting Description Site Visit Request for Onsite Access Onsite From November 12, 2025 To November 12, 2025 Fermilab Business Site Batavia, Illinois What Building WH Atrium https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 mailto:access@fnal.gov

Personal Information

Self-Explanatory County of Citizenship County of Birth Region of Birth

Primary Contact Information

Primary email address Confirm primary email address Primary Phone Device Primary country phone code

Primary Home Institution

Company/Home Institution INCLUDE THE COMPANY YOU ARE REPRESENTING!!

Country Include YOUR company’s country, state, address, etc.

State Address City Postal Code

Community Standard Agreement Check Box I Agree