Presentation_General Construction RFP Mtg_2025_1030_Rev3.pdf

Pre-Proposal Meeting for General Construction Services IDIQ Ginger Jones ISD/Rapid Response, Construction Specialist

October 30, 2025

• Site Visit will be held on Wednesday, November 12th at 9:00 AM CT

• Submit your access request form by November 5th

• 5:00 PM CT on Friday, November 14th - Submit questions to damico@fnal.gov

• Friday, November 21st - Amendment with Q&A will be released

• 5:00 PM CT on Thursday, December 4th - Proposals due to damico@fnal.gov

Important Dates – UPDATED mailto:damico@fnal.gov mailto:damico@fnal.gov

• Requires 2 Parts, 3 separate files:

• Part I - Technical Proposal

• Part II - Pricing Proposal Form (Excel)

• Part II - Business Management Proposal

• Signed amendments, SARC, PUR-466, safety docs, etc.

• Organizational Conflict of Interest form is not needed!

• Exhibit P, FL-11

Proposal Submission

• Davis Bacon Act

• Wage determinations have been included in the RFP

• Must pay no less than the hourly wages and fringe benefits identified

• To work onsite

• Real ID

• Badged

• Orientation training

• Safety is our top priority!

• Hazard Analysis will be required

Miscellaneous

1.

2.

3.

Categories of Projects

Aesthetic Upgrades to Facilities

Building Code and Life Safety Alignment

Corrective Maintenance and Repair of Structures and Equipment

Corrective Maintenance and Repair of Structures and Equipment

1.

Corrective Maintenance and Repair of Structures and Equipment

Category Overview:

• Small projects focused on maintaining lab infrastructure.

• Multi-disciplined or specialized tasks.

• Competitive fixed-price procurement:

‒ Requires Construction Documents package:

drawings, specifications, Class 1 estimate, Statement of Work.

1. Architectural Envelope Repairs

2. Roof Replacement or Repair

3. Lobby, Entrance, and Public Space Upgrades

4. HVAC Replacement and Repair

5. Building Systems Modernization and Upgrade

6. Exterior Facade Improvements and Material Replacement

Corrective Maintenance and Repair of Structures and Equipment Example of Potential Task Orders:

Corrective Maintenance and Repair of Structures and Equipment Example Project:

Repair of Daycare Roof

• Leaks were identified in the FermiLab daycare roof that required immediate attention to maintain habitability of the space and safety for employees and children in the facility.

• Subcontractor was required to inspect the building, diagnose the issue, and prepare a plan for the timely repair of the facility.

• Work required coordination with the daycare staff for completion of the project.

Aesthetic Upgrades to Facilities 2.

Types of Projects

• Minor space modifications

• Patching and painting of walls and ceilings

• Flooring replacement

• Sink, shower, and plumbing fixture upgrades

Projects may be:

• Multi-disciplined or specialized.

• Coordinated across buildings and work groups.

Deliverables may include:

Aesthetic Upgrades to Facilities

• Project schedule

• Site logistics plan

• As-built drawings

• Safety documentation

• Training/qualification documents

• Warranty documentation

• Equipment manuals

• Inspection reports

1. Demolition and Waste Removal

2. Interior Finish Upgrades (painting, flooring, tile, etc.)

3. Exterior Finish Upgrades and Maintenance (painting, window installation, door installation, masonry)

4. Electrical Fixture Upgrade and Installation

5. Plumbing Fixture Upgrade and Installation

6. Furniture and Cabinetry Assembly and Installation

Example Project:

Remodel of FermiLab Village Residences

• Demolition of existing bathrooms, kitchens, and living rooms.

• Installation of shower surround, tile, kitchen cabinets, and carpet.

• Patching and painting of interior walls.

• Testing of demolished materials for lead and asbestos.

Building Code and Life Safety Alignment 3.

1. Repair and / or replacement of sprinkler heads and piping

2. Repair, replacement, or installation of exit signs and emergency lighting.

3. Maintenance or fire doors, stairwell, and emergency exit doors.

4. Repair of penetrations in fire-rated walls, floors, and ceilings.

5. Upgrading existing electrical systems to meet NFPA requirements.

6. Replacement of damaged or noncompliant wiring in existing life safety systems.

7. Repair of unsafe conditions such as falling ceilings, loose façade elements, or trip hazards.

Building Code and Life Safety Alignment

Example Project:

Upgrade of Emergency and Exit Lights Fire safety analysis determined the need for upgrade of aged emergency and exit lights throughout the Fermilab facility. Older model lights were replaced with LED models that are brighter, longer lasting, and easier to test.

Deliverables

• Subcontractor assessed the facilities to determine the most appropriate style of light for each area and provided recommendations for the procurement of those lights.

• Final deliverable provided to Fermilab included updates to the emergency light database, labeling of lights to align with Fermilab standards, and recommendations for additional upgrades.

Building Code and Life Safety Alignment

When preparing your proposal:

• Prioritize clarity, conciseness, and relevance to the technical criteria.

• Focus on demonstrating your expertise efficiently and effectively

Proposals that are:

• Succinct and directly address the project requirements will be evaluated more favorably than those filled with promotional material or extraneous content.

Proposals