Macon Water Authority

MACON WATER AUTHORITY

REQUEST FOR PROPOSALS FOR

AMR METER REPLACEMENT AND

MIU INSTALLATION SERVICES

PROVRIETAftY NOTICE

Ills dixiwant b prepared by S Macon Water Authority for the sole purpose of communicating to as vendors. The proprietary conned herein b based on S re irements of the project. NMI of S Somalian In this dccument b to be shared wit any third partleslthout the eopressed mitten consentof1M Mecca Wavy Authority.

MACON WATER AUTHORITY

REQUEST FOR PROPOSALS FOR

AMR METER REPLACEMENT AND

MIU INSTALLATION SERVICES

PROPRIETARY NOTICE

This document is prepared by the Macon Water Authority for the sole purpose of communicating to our vendors. The proprietary information contained herein is based on the requirements of the project. None of the information in this document is to be shared with any third parties without the expressed written consent of the Macon Water Authority.

Table of Contents

A PART A - NOTICE TO PROPOSERS 5

B PART B - INSTRUCTIONS TO PROPOSERS 8

B.1 INTRODUCTION TO THE RFP DOCUMENTS 8

B.2 PREPARATION OF PROPOSALS 8

B.3 PROPOSER'S QUESTIONS 9

B.4 PREPROPOSAL CONFERENCE 9

B.5 ACCESS TO THE JOB SITE 9

B.6 AUTHORITY'S MODIFICATIONS OF RFP DOCUMENTS 9

B.7 PROPOSER'S WITHDRAWAL OF PROPOSAL 10

B.8 EXAMINATION OF RFP DOCUMENTS AND SITE OF WORK 10

B.9 CONTRACT BONDS 10

B.10 INSURANCE AND INSURANCE DOCUMENTS 10

B.11 PROPOSER'S EXPERIENCE AND QUALIFICATION REQUIREMENTS 11

B.12 PROPOSAL ELEMENTS & FORMS 11

B.13 SUBMISSION OF PROPOSALS 14

B.14 OPENING OF PROPOSALS 15

B.15 EVALUATION OF PROPOSALS 15

B.16 BEST AND FINAL OFFER (BAFO) 15

B.17 PROCUREMENT AWARD TIMELINE 16

B.18 AWARD, TRANSMITTAL, EXECUTION, AND RETURN OF CONTRACT 16

B.19 DISADVANTAGED BUSINESS ENTERPRISES 17

B.20 AMERICAN IRON AND STEEL REQUIREMENT 18

B.21 PROTESTS 19

C PART C - TECHNICAL AND FINANCIAL PROPOSAL FORMS 22

C.1 VOLUME I - SECTION 4: MANDATORY TECHNICAL PROPOSAL FORMS 22

C2 VOLUME II FINANCIAL PROPOSAL FORMS 35

D PART D - GENERAL REQUIREMENTS 39

D.1 WORDS AND PHRASES/DEFINITIONS 39

D.2 COMMENCEMENT, PROSECUTION, PROGRESS, AND COMPLETION/SCHEDULES/DELAYS 42

D.3 BONDS AND INSURANCE/COORDINATION AND INTERPRETATION OF THE CONTRACT

DOCUMENTS 44

D.4 SITE RELATED REQUIREMENTS 52

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 1 MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 1

Table of Contents

A PART A – NOTICE TO PROPOSERS

B PART B – INSTRUCTIONS TO PROPOSERS

B.1 INTRODUCTION TO THE RFP DOCUMENTS

B.2 PREPARATION OF PROPOSALS

B.3 PROPOSER’S QUESTIONS

B.4 PREPROPOSAL CONFERENCE

B.5 ACCESS TO THE JOB SITE

B.6 AUTHORITY’S MODIFICATIONS OF RFP DOCUMENTS

B.7 PROPOSER’S WITHDRAWAL OF PROPOSAL

B.8 EXAMINATION OF RFP DOCUMENTS AND SITE OF WORK

B.9 CONTRACT BONDS

B.10 INSURANCE AND INSURANCE DOCUMENTS

B.11 PROPOSER’S EXPERIENCE AND QUALIFICATION REQUIREMENTS

B.12 PROPOSAL ELEMENTS & FORMS

B.13 SUBMISSION OF PROPOSALS

B.14 OPENING OF PROPOSALS

B.15 EVALUATION OF PROPOSALS

B.16 BEST AND FINAL OFFER (BAFO)

B.17 PROCUREMENT AWARD TIMELINE

B.18 AWARD, TRANSMITTAL, EXECUTION, AND RETURN OF CONTRACT

B.19 DISADVANTAGED BUSINESS ENTERPRISES

B.20 AMERICAN IRON AND STEEL REQUIREMENT

B.21 PROTESTS

C PART C – TECHNICAL AND FINANCIAL PROPOSAL FORMS

C.1 VOLUME I - SECTION 4: MANDATORY TECHNICAL PROPOSAL FORMS

C.2 VOLUME II FINANCIAL PROPOSAL FORMS

D PART D – GENERAL REQUIREMENTS

D.1 WORDS AND PHRASES/DEFINITIONS

D.2 COMMENCEMENT, PROSECUTION, PROGRESS, AND COMPLETION/SCHEDULES/DELAYS .. 42

D.3 BONDS AND INSURANCE/COORDINATION AND INTERPRETATION OF THE CONTRACT

DOCUMENTS

D.4 SITE RELATED REQUIREMENTS

D.5 JOB SITE AND PUBLIC SAFETY AND HEALTH 53

D.6 LAWS AND REGULATIONS 54

D.7 CONTRACTOR AND CONTRACTOR'S EQUIPMENT 55

D.8 THE WORK 57

D.9 MATERIALS AND EQUIPMENT 59

D.10 CONTRACT ADMINISTRATION 59

D.11 RESOLUTION OF CONSTRUCTION CLAIMS 61

D.12 EARNINGS, DEDUCTIONS, AND PAYMENT 62

E PART E — SPECIAL CONDITIONS 67

E.1 REFERENCE GUIDE & INTERPRETATION OF THE CONTRACT DOCUMENTS 67

E.2 COMMENCEMENT, COMPLETION, AND PROSECUTION OF THE WORK 67

E.3 LIQUIDATED DAMAGES 68

E.4 INSURANCE REQUIREMENTS 68

E.5 SUBMITTALS 71

E.6 CLEAN WATER STATE REVOLVING FUND REQUIREMENTS 72

F PART F — BOND FORMS 87

G PART G — PROJECT SPECIFICATIONS 93

G.1 PROJECT OVERVIEW 93

G.2 Definitions and Project Phases 93

G.3 WORK AREA RESTRICTIONS 104

G.4 Authority Furnished MATERIALS, EQUIPMENT AND SERVICES 109

G.5 Contractor Furnished MATERIALS, EQUIPMENT AND SERVICES 110

G.6 Installation Requirements 111

G.7 Data Management 115

G.8 Systems Integrations 115

G.9 PUBLIC OUTREACH 124

G.10 QUALITY Assurance 125

H PART H — PROPOSAL SUBMISSION REQUIREMENTS 130

H.1 SUBMISSION REQUIREMENTS 130

I PART I — PROPOSAL EVALUATION CRITERIA 135

1.1 PROPOSAL EVALUATION 135

J PART J — APPENDICES 139

J.1 PAYMENT ITEM SCHEDULE 139

K PART K— DOCUMENTS INCORPORATED 141

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 2 MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 2

D.5 JOB SITE AND PUBLIC SAFETY AND HEALTH

D.6 LAWS AND REGULATIONS

D.7 CONTRACTOR AND CONTRACTOR’S EQUIPMENT

D.8 THE WORK

D.9 MATERIALS AND EQUIPMENT

D.10 CONTRACT ADMINISTRATION

D.11 RESOLUTION OF CONSTRUCTION CLAIMS

D.12 EARNINGS, DEDUCTIONS, AND PAYMENT

E PART E – SPECIAL CONDITIONS

E.1 REFERENCE GUIDE & INTERPRETATION OF THE CONTRACT DOCUMENTS

E.2 COMMENCEMENT, COMPLETION, AND PROSECUTION OF THE WORK

E.3 LIQUIDATED DAMAGES

E.4 INSURANCE REQUIREMENTS

E.5 SUBMITTALS

E.6 CLEAN WATER STATE REVOLVING FUND REQUIREMENTS

F PART F – BOND FORMS

G PART G – PROJECT SPECIFICATIONS

G.1 PROJECT OVERVIEW

G.2 Definitions and Project Phases

G.3 WORK AREA RESTRICTIONS

G.4 Authority Furnished MATERIALS, EQUIPMENT AND SERVICES

G.5 Contractor Furnished MATERIALS, EQUIPMENT AND SERVICES

G.6 Installation Requirements

G.7 Data Management

G.8 Systems Integrations

G.9 PUBLIC OUTREACH

G.10 QUALITY Assurance

H PART H – PROPOSAL SUBMISSION REQUIREMENTS

H.1 SUBMISSION REQUIREMENTS

I PART I – PROPOSAL EVALUATION CRITERIA

I.1 PROPOSAL EVALUATION

J PART J – APPENDICES

J.1 PAYMENT ITEM SCHEDULE

K PART K – DOCUMENTS INCORPORATED

K.1 ADDENDA 142

K2 CONTRACT CHANGE ORDERS 142

Table of Tables Table 1: RFP Documents 8 Table 2: RFP Process Tentative Schedule 16 Table 3: Minimum Warranty Period 57 Table 4: Definitions 93 Table 5: Billing Cycles, Routes, and Meters 98 Table 6: Test Area Table 98 Table 7: Area Completion Variables 98 Table 8: Meter Sizes 104 Table 9: Mobilization Payments 105 Table 10: Interface Overview 116 Table 11: Evaluation Criteria 136 Table 12: Scoring Scale 136

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 3 MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 3

K.1 ADDENDA

K.2 CONTRACT CHANGE ORDERS

Table of Tables Table 1: RFP Documents

Table 2: RFP Process Tentative Schedule

Table 3: Minimum Warranty Period

Table 4: Definitions

Table 5: Billing Cycles, Routes, and Meters

Table 6: Test Area Table

Table 7: Area Completion Variables

Table 8: Meter Sizes

Table 9: Mobilization Payments

Table 10: Interface Overview

Table 11: Evaluation Criteria

Table 12: Scoring Scale

PART A

NOTICE TO PROPOSERS

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 4

MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 4

NOTICE TO PROPOSERS

There will be a non-mandatory preproposal conference via Zoom or Microsoft Teams on January 12, 2022 a2022 at 2:00 PM EST. t 2:00 PM EST.

PPlease lease ccontact ontact the the Administrative Administrative ContContact act via via ememail ail for for cconference onference ccall all information. information. The The Administrative Administrative Contact information appears in Section B.3 Proposer’s Questions. Contact information appears in Section B.3 Proposer's Questions.

PProposers to ask questions about the RFP and contract documents. Questions must be submitted in roposers to ask questions about the RFP and contract documents. Questions must be submitted in wwriting and responded to in accordance with B.2 Preparation of Proposals. If the response requires a riting and responded to in accordance with B.2 Preparation of Proposals. If the response requires a cclarification or a modification to the RFP or contract documents, the modification or clarification will larification or a modification to the RFP or contract documents, the modification or clarification will bbe issued via addendum as specified in B.6 Authority's Modifications of this RFP. e issued via addendum as specified in B.6 Authority’s Modifications of this RFP.

RFP RFP Closing Closing

The The Authority will receive sealed proposals for the AMR Meter Replacement and MIU Installation Authority will receive sealed proposals for the AMR Meter Replacement and MIU Installation Services Services at its offices, 790 Second Street Macon, Georgia 31202-0108, until 2:00 PM, Eastern Standard at its offices, 790 Second Street Macon, Georgia 31202-0108, until 2:00 PM, Eastern Standard Time (EST), on February 2, 2022. (EST), on January 19, 2022.

The The Contract Documents are made up of the following parts: Contract Documents are made up of the following parts:

NoNotice to Proposers tice to Proposers InInstructions to Proposers structions to Proposers

Technical Technical and Financial Proposaland Financial Proposal GGeneral Requirements eneral Requirements Special Special ConditionsConditions BondBond Forms Forms PProject Specifications roject Specifications PProposal Submission Requirements roposal Submission Requirements

A PART A - NOTICE TO PROPOSERS

Macon Water Authority (MWA, "the Authority") is seeking proposals from qualified respondents for meter replacements, lid replacements, and installation of MIU radio transmitters for selected Authority accounts. Priorities for the project include integration with Authority systems for installation data exchange, timeliness to minimize disruption to Authority customers, and support for a smooth and manageable transition from the Authority's manual meter reading processes to Automatic Meter Reading (AMR) business processes. The authority is seeking proposals that include the following components:

A. Program Management

■ Overall project management services

■ Installation planning and scheduling

B. Installation services including:

■ Field supervision

■ Water meter and AMR (MIU) radio transmitter installations

■ Customer service

■ Public outreach implementation

■ Installation data management

Pre-Proposal Conference

PART A

PART B

PART C

PART D

PART E

PART F

PART G

PART H

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 5

MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 5

A PART A – NOTICE TO PROPOSERS

Macon Water Authority (MWA, “the Authority”) is seeking proposals from qualified respondents for meter replacements, lid replacements, and installation of MIU radio transmitters for selected Authority accounts. Priorities for the project include integration with Authority systems for installation data exchange, timeliness to minimize disruption to Authority customers, and support for a smooth and manageable transition from the Authority’s manual meter reading processes to Automatic Meter Reading (AMR) business processes. The authority is seeking proposals that include the following components:

A. Program Management

▪ Overall project management services

▪ Installation planning and scheduling

B. Installation services including:

▪ Field supervision

▪ Water meter and AMR (MIU) radio transmitter installations

▪ Customer service

▪ Public outreach implementation

▪ Installation data management

Pre-Proposal Conference

There will be a non-mandatory preproposal conference via Zoom or Microsoft Teams on January 12, PART A

PART B

PART C

PART D

PART E

PART F

PART G

PART H

PART I Proposal Evaluation Criteria PART J Appendices PART K Documents Incorporated (Addenda))

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 6

MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 6

PART I Proposal Evaluation Criteria PART J Appendices PART K Documents Incorporated (Addenda))

PART B

INSTRUCTIONS TO PROPOSERS

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 7

MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 7

INSTRUCTIONS TO PROPOSERS

B PART B - INSTRUCTIONS TO PROPOSERS

B.1 INTRODUCTION TO THE RFP DOCUMENTS

The contents of the RFP are provided as tools and resources to describe the nature of the AMR Meter Replacement and MIU Installation Services Project in sufficient detail so that Proposers will be able to construct a Proposal for the Authority to evaluate.

Table 1: RFP Documents ri Part A Notice to Proposers Informational Part B Instructions to Proposers Mandatory Requirements Part C Technical and Financial Proposal

Forms Mandatory Forms Required in Proposals

Part D General Requirements Mandatory Requirements Part E Special Conditions Mandatory Requirements Part F Bond Forms Mandatory Requirements Part G Project Specifications Informational Part H Proposal Submission

Requirements Questions that the Proposal will be Evaluated Upon

Part I Proposal Evaluation Criteria Informational Part J Appendices Part J.1 Payment Item Schedule.xlsx Required for Volume II Part K Documents Incorporated Reference for Proposal Preparation

B.2 PREPARATION OF PROPOSALS

These instructions prescribe the mandatory proposal format and the approach for the development and presentation of proposals. The Proposer shall carefully examine the RFP and be satisfied as to the conditions to be complied with before submitting a proposal. The Authority may reject, at its sole discretion, any Proposal submissions that deviate from these instructions.

Proposals shall be prepared simply and economically, providing a straightforward and concise description of how the proposal has satisfied all the requirements of this RFP. Proposals shall incorporate all proposal elements identified in Section B.15.1 General, including all forms provided in Part C of the RFP documents. All blank spaces on all forms shall be properly filled in; and any interlineations or alterations shall be fully explained and initialed by the Proposer. Proposals shall be properly executed. Partial or incomplete Proposals will not be considered. Proposals shall be in strict conformity with the RFP documents and any addenda thereto. Emphasis shall be on completeness and clarity of content with sufficient detail to allow for accurate evaluation and comparative analysis.

Excessive or irrelevant materials will not be favorably received.

It is the Proposer's responsibility to ensure that its Proposal is submitted in a manner that enables the Authority's Evaluation Team to easily locate all response descriptions and exhibits for each requirement of this RFP. Page numbers should be located in the same position throughout the proposal. Figures, tables, charts, etc., should be assigned index numbers and referenced by these numbers in the proposal text and the proposal Table of Contents.

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 8

MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 8

B PART B – INSTRUCTIONS TO PROPOSERS

B.1 INTRODUCTION TO THE RFP DOCUMENTS

The contents of the RFP are provided as tools and resources to describe the nature of the AMR

Meter Replacement and MIU Installation Services Project in sufficient detail so that Proposers will be able to construct a Proposal for the Authority to evaluate.

Table 1: RFP Documents

RFP Part Title Purpose

Part A Notice to Proposers Informational

Part B Instructions to Proposers Mandatory Requirements

Part C Technical and Financial Proposal Forms

Mandatory Forms Required in Proposals

Part D General Requirements Mandatory Requirements

Part E Special Conditions Mandatory Requirements

Part F Bond Forms Mandatory Requirements

Part G Project Specifications Informational

Part H Proposal Submission Requirements

Questions that the Proposal will be Evaluated Upon

Part I Proposal Evaluation Criteria Informational

Part J Appendices

Part J.1 Payment Item Schedule.xlsx Required for Volume II

Part K Documents Incorporated Reference for Proposal Preparation

B.2 PREPARATION OF PROPOSALS

These instructions prescribe the mandatory proposal format and the approach for the development and presentation of proposals. The Proposer shall carefully examine the RFP and be satisfied as to the conditions to be complied with before submitting a proposal. The Authority may reject, at its sole discretion, any Proposal submissions that deviate from these instructions.

Proposals shall be prepared simply and economically, providing a straightforward and concise description of how the proposal has satisfied all the requirements of this RFP. Proposals shall incorporate all proposal elements identified in Section B.15.1 General, including all forms provided in Part C of the RFP documents. All blank spaces on all forms shall be properly filled in; and any interlineations or alterations shall be fully explained and initialed by the Proposer. Proposals shall be properly executed. Partial or incomplete Proposals will not be considered. Proposals shall be in strict conformity with the RFP documents and any addenda thereto. Emphasis shall be on completeness and clarity of content with sufficient detail to allow for accurate evaluation and comparative analysis.

Excessive or irrelevant materials will not be favorably received.

It is the Proposer’s responsibility to ensure that its Proposal is submitted in a manner that enables the Authority’s Evaluation Team to easily locate all response descriptions and exhibits for each requirement of this RFP. Page numbers should be located in the same position throughout the proposal. Figures, tables, charts, etc., should be assigned index numbers and referenced by these numbers in the proposal text and the proposal Table of Contents.

All Proposer’s questions relative to the RFP Documents shall be submitted via email by 2:00 PM EST, January 19, 2022. Should the answer to a Proposer’s question require a modification to the RFP documents, such modification will be made by issuing addenda as specified in Part B.7 AUTHORITY’S

MOMODIFICATION OF RFP DOCUMENTS. . Responses Responses to to questions not requiring modifications to the questions not requiring modifications to the RFPRFP DIFICATION OF RFP DOCUMENTS ddocuments ocuments will be posted will be posted to to the the Georgia Procurement RegistryGeorgia Procurement Registry https://ssl.doas.state.ga.us/gpr/https://ssl.doas.state.ga.us/gpr/ and and the the Macon Water Authority Macon Water Authority http://www.maconwater.org/invitations-to-bid.http://www.maconwater.org/invitations-to-bid.

B.4 B.4 PREPROPOSAL PREPROPOSAL CONFERENCE CONFERENCE

There There will be a nonwill be a non-mandatory -mandatory preproposal conference preproposal conference via via Zoom or Microsoft TeamsZoom or Microsoft Teams on: on:

Preproposal Preproposal Date: Date:

Preproposal Preproposal Time: Time:

The Proposal shall consist of two (2) volumes —Volume I: Technical Proposal and Volume II: Financial Proposal. Each volume shall be submitted in separate sealed envelopes.

Optional items offered in the proposal will not be evaluated.

Proposal terms and pricing shall be firm for one hundred and eighty (180) calendar days from the RFP closing date specified in Part A.

B.3 PROPOSER'S QUESTIONS

Proposer's questions shall be directed to the Authority's Administrative Contact for this procurement:

Contact: Harold Blevins, Director of Information Technology Address: 790 Second Street Macon, Georgia 31202-0108 E-mail: hblevins@maconwater.org Phone: 478-464-5625

Wednesday, January 12, 2022

2:00 PM EST

Please contact the Authority Administrative Contact for conference call information.

The purpose of the preproposal conference is for the Authority to present an overall description of the project requirements and allow the Proposers to ask questions about the project and provisions of the RFP documents.

B.5 ACCESS TO THE JOB SITE

The work is limited to the Authority service area. The Authority will not provide physical access to meter boxes during the bidding period.

B.6 AUTHORITY'S MODIFICATIONS OF RFP DOCUMENTS

The Authority expressly reserves the right to modify any provision or part of the RFP at any time. Such modifications, if any, made before Proposals are submitted, will be in the form of addenda which will be posted to the Georgia Procurement Registry https://ssl.doas.state.ga.us/gpr/ and may be accessed via the authority's website at the following page: http://www.maconwater.org/invitations-to-bid "Invitations to Bid." Such addenda will become a part of the RFP Documents and binding on

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 9

MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 9

The Proposal shall consist of two (2) volumes – Volume I: Technical Proposal and Volume II: Financial Proposal. Each volume shall be submitted in separate sealed envelopes.

Optional items offered in the proposal will not be evaluated.

Proposal terms and pricing shall be firm for one hundred and eighty (180) calendar days from the RFP closing date specified in Part A.

B.3 PROPOSER’S QUESTIONS

Proposer’s questions shall be directed to the Authority’s Administrative Contact for this procurement:

Contact: Harold Blevins, Director of Information Technology Address: 790 Second Street Macon, Georgia 31202-0108 E-mail: hblevins@maconwater.org Phone: 478-464-5625

Wednesday, January 12, 2022

2:00 PM EST

Please contact the Authority Administrative Contact for conference call information.

The purpose of the preproposal conference is for the Authority to present an overall description of the project requirements and allow the Proposers to ask questions about the project and provisions of the RFP documents.

B.5 ACCESS TO THE JOB SITE

The work is limited to the Authority service area. The Authority will not provide physical access to meter boxes during the bidding period.

B.6 AUTHORITY’S MODIFICATIONS OF RFP DOCUMENTS

The Authority expressly reserves the right to modify any provision or part of the RFP at any time. Such modifications, if any, made before Proposals are submitted, will be in the form of addenda which will be posted to the Georgia Procurement Registry https://ssl.doas.state.ga.us/gpr/ and may be accessed via the authority’s website at the following page: http://www.maconwater.org/invitations-to-bid “Invitations to Bid.” Such addenda will become a part of the RFP Documents and binding on mailto:hblevins@maconwater.org https://ssl.doas.state.ga.us/gpr/ http://www.maconwater.org/invitations-to-bid https://ssl.doas.state.ga.us/gpr/ http://www.maconwater.org/invitations-to-bid http://www.maconwater.org/invitations-to-bid all Proposers. The Proposer shall acknowledge the receipt of addenda in the space provided on the Proposal Forms (Part C.1.2 Receipt of Addenda). Only changes provided via addendum will be binding on the Authority.

B.7 PROPOSER'S WITHDRAWAL OF PROPOSAL

A Proposer may, without prejudice to itself, withdraw its Proposal by written request, provided that the request is received by the Authority prior to the specified closing time. No Proposal may be withdrawn after the time specified for the opening of Proposal.

The Proposer withdrawing its Proposal may submit another Proposal prior to the closing time specified in Part A Notice to Proposers.

B.8 EXAMINATION OF RFP DOCUMENTS AND SITE OF WORK

The Proposer shall carefully examine the RFP Documents and inform itself of the conditions relating to the execution of the work. Failure to do so will not relieve the successful Proposer of its obligation to enter into a contract and complete the work in strict accordance with the Contract. "Conditions relating to the execution of the work" include the requirements of federal, state, and local laws, statutes, and ordinances relative to the execution of the work, including, but not limited to, applicable regulations concerning minimum wage rates, non-discrimination in the employment of labor, protection of public and employee health and safety, and environmental protection. The Proposal submission shall be a representation by the Proposer that the Proposer has investigated and is satisfied with the conditions to be encountered, the character, quality, and scope of work to be performed, and the requirements of the RFP documents.

Any failure or neglect in the examination of all parts of the RFP documents; and/or in requesting clarification of any apparent errors, omissions, ambiguities, and/or conflicts found by the Proposer shall not relieve the Proposer from responsibility for properly estimating the difficulty or cost of successfully performing any work. Neither the Authority nor any of its officers, employees, representatives, or agents assume any responsibility for a Proposer's understanding of representations made by the authority or any of its officers, employees, representatives, or agents prior to the submission of the Proposer's Proposal.

B.9 CONTRACT BONDS

A performance bond and a payment bond will be required. Bond costs shall be included in the cost of the work and documented in the Proposer's Payment Item Schedule. Bond forms are included in Part F - BOND FORMS. The Performance Bond and Payment Bond shall be executed in the amount of one hundred percent (100%) of the total of the Payment Item Schedule of the executed contract.

They will be transmitted with the Authority's Notice of Award for execution by the Contractor and Surety or Sureties. Within 15 calendar days after the date of receipt of the Authority's Notice of Award, the Proposer to whom an award is made shall furnish to the Authority satisfactory bonds. No work shall be initiated until the authority has received satisfactory bonds.

B.10 INSURANCE AND INSURANCE DOCUMENTS

Insurance as specified will be required. Insurance requirements are specified in PART E.4 INSURANCE REQUIREMENTS. Insurance costs shall be included in the cost of the work. Within fifteen (15) calendar

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 10

MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 10

all Proposers. The Proposer shall acknowledge the receipt of addenda in the space provided on the Proposal Forms (Part C.1.2 Receipt of Addenda). Only changes provided via addendum will be binding on the Authority.

B.7 PROPOSER’S WITHDRAWAL OF PROPOSAL

A Proposer may, without prejudice to itself, withdraw its Proposal by written request, provided that the request is received by the Authority prior to the specified closing time. No Proposal may be withdrawn after the time specified for the opening of Proposal.

The Proposer withdrawing its Proposal may submit another Proposal prior to the closing time specified in Part A Notice to Proposers.

B.8 EXAMINATION OF RFP DOCUMENTS AND SITE OF WORK

The Proposer shall carefully examine the RFP Documents and inform itself of the conditions relating to the execution of the work. Failure to do so will not relieve the successful Proposer of its obligation to enter into a contract and complete the work in strict accordance with the Contract. “Conditions relating to the execution of the work” include the requirements of federal, state, and local laws, statutes, and ordinances relative to the execution of the work, including, but not limited to, applicable regulations concerning minimum wage rates, non-discrimination in the employment of labor, protection of public and employee health and safety, and environmental protection. The Proposal submission shall be a representation by the Proposer that the Proposer has investigated and is satisfied with the conditions to be encountered, the character, quality, and scope of work to be performed, and the requirements of the RFP documents.

Any failure or neglect in the examination of all parts of the RFP documents; and/or in requesting clarification of any apparent errors, omissions, ambiguities, and/or conflicts found by the Proposer shall not relieve the Proposer from responsibility for properly estimating the difficulty or cost of successfully performing any work. Neither the Authority nor any of its officers, employees, representatives, or agents assume any responsibility for a Proposer’s understanding of representations made by the authority or any of its officers, employees, representatives, or agents prior to the submission of the Proposer’s Proposal.

B.9 CONTRACT BONDS

A performance bond and a payment bond will be required. Bond costs shall be included in the cost of the work and documented in the Proposer’s Payment Item Schedule. Bond forms are included in Part F - BOND FORMS. The Performance Bond and Payment Bond shall be executed in the amount of one hundred percent (100%) of the total of the Payment Item Schedule of the executed contract.

They will be transmitted with the Authority’s Notice of Award for execution by the Contractor and Surety or Sureties. Within 15 calendar days after the date of receipt of the Authority’s Notice of Award, the Proposer to whom an award is made shall furnish to the Authority satisfactory bonds. No work shall be initiated until the authority has received satisfactory bonds.

B.10 INSURANCE AND INSURANCE DOCUMENTS

Insurance as specified will be required. Insurance requirements are specified in PART E.4 INSURANCE REQUIREMENTS. Insurance costs shall be included in the cost of the work. Within fifteen (15) calendar days after the date of receipt of the Authority's Notice of Award, the Proposer to whom the award is made shall furnish to the authority a satisfactory certificate or certificates of insurance. No work shall be initiated until the Authority has received satisfactory insurance documents.

B.11 PROPOSER'S EXPERIENCE AND QUALIFICATION REQUIREMENTS

B.11.1 Proposer

The Proposer shall be competent in executing the various elements of work described in this RFP and indicate their suitability for executing this project, and experience executing similar projects, in their Proposal. No change or substitution of named subcontractors or vendors will be allowed.

B.11.2 Key Project Staff

Proposer's key project team staff shall be competent at executing the various elements of work described in this RFP. Key project staff shall be identified in the proposal, indicating their suitability for this project and experience executing similar projects. At a minimum, the proposed Project Manager, Lead Engineer, and Field Superintendent for the installation contractor shall be identified, as applicable. Resumes for key staff should be included in an appendix to the Proposal.

No change or substitution of named key project staff will be allowed unless written approval, which may require submission of experience and qualification evidence to the Authority's satisfaction, is obtained from the Authority.

B.11.3 Authority Right

The Authority expressly reserves the right to reject any Proposal if it determines that the Proposer's business and technical organization; financial resources; key project staff; and/or lack of successful experience in performing work of similar type and magnitude is such that it is not in the Authority's best interest to accept the Proposer's Proposal, or for any other reason.

B.12 PROPOSAL ELEMENTS & FORMS

B.12.1 General

The Proposal shall consist of two (2) volumes:

Volume I: Technical Proposal Volume II: Financial Proposal Each volume shall be submitted in a separate sealed envelope.

See Section B.13, SUBMISSION OF PROPOSALS, for additional requirements.

The following information must be included on each page of the proposal:

• Proposal for AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES

• Month/Year

• Page Number formatted according to the following scheme: "Volume No., Section No. — Page

No". Example: Vol.1, Page 3-5 (represents Volume I, Page 5 of Section 3)

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 11

MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 11

days after the date of receipt of the Authority’s Notice of Award, the Proposer to whom the award is made shall furnish to the authority a satisfactory certificate or certificates of insurance. No work shall be initiated until the Authority has received satisfactory insurance documents.

B.11 PROPOSER’S EXPERIENCE AND QUALIFICATION REQUIREMENTS

B.11.1 Proposer

The Proposer shall be competent in executing the various elements of work described in this RFP and indicate their suitability for executing this project, and experience executing similar projects, in their

Proposal. No change or substitution of named subcontractors or vendors will be allowed.

B.11.2 Key Project Staff

Proposer’s key project team staff shall be competent at executing the various elements of work described in this RFP. Key project staff shall be identified in the proposal, indicating their suitability for this project and experience executing similar projects. At a minimum, the proposed Project

Manager, Lead Engineer, and Field Superintendent for the installation contractor shall be identified, as applicable. Resumes for key staff should be included in an appendix to the Proposal.

No change or substitution of named key project staff will be allowed unless written approval, which may require submission of experience and qualification evidence to the Authority's satisfaction, is obtained from the Authority.

B.11.3 Authority Right

The Authority expressly reserves the right to reject any Proposal if it determines that the Proposer’s business and technical organization; financial resources; key project staff; and/or lack of successful experience in performing work of similar type and magnitude is such that it is not in the Authority’s best interest to accept the Proposer’s Proposal, or for any other reason.

B.12 PROPOSAL ELEMENTS & FORMS

B.12.1 General

The Proposal shall consist of two (2) volumes:

Volume I: Technical Proposal Volume II: Financial Proposal Each volume shall be submitted in a separate sealed envelope.

See Section B.13, SUBMISSION OF PROPOSALS, for additional requirements.

The following information must be included on each page of the proposal:

• Proposal for AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES

• Month/Year

• Page Number formatted according to the following scheme: “Volume No., Section No. – Page

No”. Example: Vol.1, Page 3-5 (represents Volume I, Page 5 of Section 3)

The proposal shall contain the following minimum elements:

VOLUME I: Technical Proposal

The Proposer must structure Volume Ito respond to the instructions and questions detailed in Part H - PROPOSAL SUBMISSION REQUIREMENTS. Volume I shall be no more than 20 pages. The table of contents, project team resumes, mandatory forms, and proposal appendices are not included in the page limit. The font should be no smaller than 11 pt. The written proposal shall be organized into the following sections:

Letter of Introduction Section 1: Project Overview Section 2: Installation Services Section 3: Data Management Section 4: Mandatory Technical Proposal Forms

C.1.1 Proposal Execution Form (Inclusive of sections C.1.1-C.1.8) C.1.9 Proposer's Statement of Financial Information Form C.1.10 Use of American Iron and Steel Form C.1.11 Minimum Requirements Form C.1.12 DBE Reporting Forms C.1.13 Contractor's Written Oath

Appendices: 1. Preliminary Project Schedule

2. Resumes of key project team members

VOLUME II: Financial Proposal

Volume II Financial Proposal shall consist of a Microsoft Excel copy of the Payment Item Schedule and PDF copies of the bid forms listed below.

Section 1: J.1 Payment Item Schedule Section 2: Bid Forms

Part C 2.1 Bid Security Form Part C 2.2 Bidder's Bond Form

B.12.2 Instructions for Volume I — Technical Proposal

Instructions to complete each section of Volume I: Technical Proposal, where applicable, including additional information about the use of the Part C.1 forms, are specified below.

b.12.2.1 vo►ume ► - .ect-ion i rnrougn .~ecr►on

See Part H - PROPOSAL SUBMISSION REQUIREMENTS for instructions and requirements.

B.12.2.2 Volume I — Section 4

B.12.2.2.1 Proposal Execution Form

Part C.1.1 Proposal Execution Form shall be submitted in Volume I, Section 4 of the Proposal and show the full legal name and business address of the Proposer, including its street address if it differs from its mailing address, shall be signed with the usual signature of the person or persons authorized to bind the Proposer, and shall be dated. Proposals by a partnership shall list the full name and

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 12

MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 12

The proposal shall contain the following minimum elements:

VOLUME I: Technical Proposal

The Proposer must structure Volume I to respond to the instructions and questions detailed in Part H - PROPOSAL SUBMISSION REQUIREMENTS. Volume I shall be no more than 20 pages. The table of contents, project team resumes, mandatory forms, and proposal appendices are not included in the page limit. The font should be no smaller than 11 pt. The written proposal shall be organized into the following sections:

Letter of Introduction Section 1: Project Overview Section 2: Installation Services Section 3: Data Management Section 4: Mandatory Technical Proposal Forms C.1.1 Proposal Execution Form (Inclusive of sections C.1.1-C.1.8)

C.1.9 Proposer’s Statement of Financial Information Form C.1.10 Use of American Iron and Steel Form C.1.11 Minimum Requirements Form C.1.12 DBE Reporting Forms C.1.13 Contractor’s Written Oath

Appendices: 1. Preliminary Project Schedule

2. Resumes of key project team members

VOLUME II: Financial Proposal

Volume II Financial Proposal shall consist of a Microsoft Excel copy of the Payment Item Schedule and PDF copies of the bid forms listed below.

Section 1: J.1 Payment Item Schedule Section 2: Bid Forms

Part C 2.1 Bid Security Form Part C 2.2 Bidder’s Bond Form

B.12.2 Instructions for Volume I – Technical Proposal

Instructions to complete each section of Volume I: Technical Proposal, where applicable, including additional information about the use of the Part C.1 forms, are specified below.

B.12.2.1 Volume I - Section 1 through Section 3

See Part H - PROPOSAL SUBMISSION REQUIREMENTS for instructions and requirements.

B.12.2.2 Volume I – Section 4

B.12.2.2.1 Proposal Execution Form

Part C.1.1 Proposal Execution Form shall be submitted in Volume I, Section 4 of the Proposal and show the full legal name and business address of the Proposer, including its street address if it differs from its mailing address, shall be signed with the usual signature of the person or persons authorized to bind the Proposer, and shall be dated. Proposals by a partnership shall list the full name and address of one of the general partners in the partnership. Proposals by a corporation shall state its State of Incorporation. The name of each signatory shall be typed or otherwise clearly imprinted below each signature. When requested by the Authority, satisfactory evidence of the authority of any signatory on behalf of the Proposer shall be furnished immediately. Failure to comply with these requirements may be cause for disregarding the Proposal.

B.12.2.2.2 Proposer's Statement of Financial Information Form

The Proposer's Statement of Financial Information is required and shall be submitted in Volume I, Section 4 of the Proposal. The Proposer shall present satisfactory evidence of their financial qualifications and experience on the forms provided in the Proposal. Information obtained from the financial institutions listed on C.1.9 Proposer's Statement of Financial Information Form may be used by the Authority to evaluate the responsiveness and responsibility of the Proposer.

B.12.2.z.3 Use of American iron and Steel Forr,.

The Proposer's compliance with the American Iron and Steel requirements of this project shall be submitted in Volume I, Section 4 of the Proposal. The Proposer shall complete C.1.10 Use Of American Iron And Steel Form for each product subject to American Iron and Steel Requirements, as specified in Section E.6.5 AMERICAN IRON AND STEEL REQUIREMENTS, proposed for use on the project.

Additional pages may be attached to Form C.1.10 Use of American Iron and Steel Form, as required, by the Proposer to complete the product listing.

B.12.2.2.4 Minimum Requirements Form

The Proposer's compliance with the Project minimum requirements list shall be submitted in Volume I, Section 4 of the Proposal. The Proposer shall complete the checklist of minimum requirements listed on C.1.11 Minimum Requirements Form. By acknowledging compliance with each minimum requirement, the Proposer guarantees strict conformance with the listed requirements described and specified in the RFP Documents. Failure to comply with the specified minimum project requirements may be used by the Authority as means for designating a proposal non-responsive.

B.12.2.2.5 DBE Reporting Forms

The Authority requires the prime Contractor to provide C.1.12 DBE Reporting Forms to its DBE subcontractors. The forms capture the DBE subcontractor's description of work to be performed and the price of the work submitted to the prime Contractor. The forms also capture the prime Contractor's actual and/or anticipated use of identified certified DBE subcontractors and the estimated dollar amount of each subcontract. The Authority requires the prime Contractor to complete these forms and include them in the proposal package.

B.12.3 Instructions for Volume II — Financial Proposal

Instructions to complete each section of Volume II: Financial Proposal, where applicable, including additional information about the use of the Part C.2 forms, are specified below.

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 13

MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 13

address of one of the general partners in the partnership. Proposals by a corporation shall state its State of Incorporation. The name of each signatory shall be typed or otherwise clearly imprinted below each signature. When requested by the Authority, satisfactory evidence of the authority of any signatory on behalf of the Proposer shall be furnished immediately. Failure to comply with these requirements may be cause for disregarding the Proposal.

B.12.2.2.2 Proposer’s Statement of Financial Information Form

The Proposer’s Statement of Financial Information is required and shall be submitted in Volume I, Section 4 of the Proposal. The Proposer shall present satisfactory evidence of their financial qualifications and experience on the forms provided in the Proposal. Information obtained from the financial institutions listed on C.1.9 Proposer’s Statement of Financial Information Form may be used by the Authority to evaluate the responsiveness and responsibility of the Proposer.

B.12.2.2.3 Use of American Iron and Steel Form

The Proposer’s compliance with the American Iron and Steel requirements of this project shall be submitted in Volume I, Section 4 of the Proposal. The Proposer shall complete C.1.10 Use Of American Iron And Steel Form for each product subject to American Iron and Steel Requirements, as specified in Section E.6.5 AMERICAN IRON AND STEEL REQUIREMENTS, proposed for use on the project.

Additional pages may be attached to Form C.1.10 Use of American Iron and Steel Form, as required, by the Proposer to complete the product listing.

B.12.2.2.4 Minimum Requirements Form

The Proposer’s compliance with the Project minimum requirements list shall be submitted in Volume I, Section 4 of the Proposal. The Proposer shall complete the checklist of minimum requirements listed on C.1.11 Minimum Requirements Form. By acknowledging compliance with each minimum requirement, the Proposer guarantees strict conformance with the listed requirements described and specified in the RFP Documents. Failure to comply with the specified minimum project requirements may be used by the Authority as means for designating a proposal non-responsive.

B.12.2.2.5 DBE Reporting Forms

The Authority requires the prime Contractor to provide C.1.12 DBE Reporting Forms to its DBE subcontractors. The forms capture the DBE subcontractor’s description of work to be performed and the price of the work submitted to the prime Contractor. The forms also capture the prime Contractor’s actual and/or anticipated use of identified certified DBE subcontractors and the estimated dollar amount of each subcontract. The Authority requires the prime Contractor to complete these forms and include them in the proposal package.

B.12.3 Instructions for Volume II – Financial Proposal

Instructions to complete each section of Volume II: Financial Proposal, where applicable, including additional information about the use of the Part C.2 forms, are specified below.

B.12.3.1 Volume 11—Section 1

Reference is made to D.12 EARNINGS, DEDUCTIONS, AND PAYMENT. The prices entered in Appendix J.1 Payment Item Schedule.xlsx shall include all costs for labor, materials, tools, equipment, services, all taxes (federal, state, and local), tariffs, insurance, bonding, permits, royalties, overhead, profit, and all other costs necessary to perform the work in accordance with the RFP documents. Additional instructions are included in the Excel file as a tab labeled "Payment Item Instructions."

Where indicated in the Payment Item Schedule, Proposers must provide pricing fixed for the project, including all installation warranty support.

B.12.3.2 Volume 11—Section 2

Contact The Authority's Administrative contact referenced in Section B.3 for a native Excel version of the Price Item Schedule for inclusion in Volume II.

All Proposals shall be accompanied by a cashier's check or certified check, payable to the Macon Water Authority, or a Bidder's Bond so payable executed by a corporation licensed to transact business as a surety in an amount not less than 10 percent (10%) of the Total Costs.

If the Proposer elects to furnish a cashier's check, it shall also submit therewith the Part C.2.1 Bid Security Form. Any condition or limitation placed upon said check or any alteration of the form of said bond or imperfection in the execution thereof may, at the option of the Authority, result in the rejection of the Proposal.

If the Proposer elects to furnish a Bidder's Bond, it shall furnish a bond substantially in the form of the Part C.2.2 Bidder's Bond Form; additional forms may be obtained from the Authority. The Attorney-in-Fact who executes this bond on behalf of the surety must attach a notarized copy of their power-of-attorney as evidence of their authority to bind the surety on the date of execution of the bond.

Proposer's bonds will not be returned. Provided that they have not been forfeited, other forms of bid security will be returned within ten (10) calendar days after the date of receipt by the Authority of the executed contract and satisfactory contract bonds and insurance documents from the Proposer to whom an award is made.

B.13 SUBMISSION OF PROPOSALS

Three (3) USB memory sticks each containing a pdf version of Volume I of the proposal, and (1) one printed copy, shall be submitted in a sealed envelope marked: "AMR Meter Replacement and MIU Installation Services, Volume I: Technical Proposal".

Three (3) USB memory stick each containing (1) one Excel version and (1) one pdf version including all tabs of Volume II of the proposal, shall be submitted in a sealed envelope marked: "AMR Meter Replacement and MIU Installation Services, Volume II: Financial Proposal".

The proposal shall bear the name and address of the Proposer and be delivered to:

Guy Boyle

EVP/CFO

MWA RFP -AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 14

MWA RFP – AMR METER REPLACEMENT AND MIU INSTALLATION SERVICES 14

B.12.3.1 Volume II – Section 1

Reference is made to D.12 EARNINGS, DEDUCTIONS, AND PAYMENT. The prices entered in Appendix J.1 Payment Item Schedule.xlsx shall include all costs for labor, materials, tools, equipment, services, all taxes (federal, state, and local), tariffs, insurance, bonding, permits, royalties, overhead, profit, and all other costs necessary to perform the work in accordance with the RFP documents. Additional instructions are included in the Excel file as a tab labeled “Payment Item Instructions.”

Where indicated in the Payment Item Schedule, Proposers must provide pricing fixed for the project, including all installation warranty support.

B.12.3.2 Volume II – Section 2

Contact The Authority’s Administrative contact referenced in Section B.3 for a native Excel version of the Price Item Schedule for inclusion in Volume II.

All Proposals shall be accompanied by a cashier’s check or certified check, payable to the Macon Water Authority, or a Bidder’s Bond so payable executed by a corporation licensed to transact business as a surety in an amount not less than 10 percent (10%) of the Total Costs.

If the Proposer elects to furnish a cashier’s check, it shall also submit therewith the Part C.2.1 Bid Security Form. Any condition or limitation placed upon said check or any alteration of the form of said bond or imperfection in the execution thereof may, at the option of the Authority, result in the rejection of the Proposal.

If the Proposer elects to furnish a Bidder’s Bond, it shall furnish a bond substantially in the form of the Part C.2.2 Bidder’s Bond Form; additional forms may be obtained from the Authority. The Attorney-in-Fact who executes this bond on behalf of the surety must attach a notarized copy of their power-of-attorney as evidence of their authority to bind the surety on the date of execution of the bond.

Proposer’s bonds will not be returned. Provided that they have not been forfeited, other forms of bid security will be returned within ten (10) calendar days after the date of receipt by the Authority of the executed contract and satisfactory contract bonds and insurance documents from the Proposer to whom an award is made.

B.13 SUBMISSION OF PROPOSALS

Three (3) USB memory sticks each containing a pdf version of Volume I of the proposal, and (1) one printed copy, shall be submitted in a sealed envelope marked: “AMR Meter Replacement and MIU Installation Services, Volume I: Technical Proposal”.

Three (3) USB memory stick each containing (1) one Excel version and (1) one pdf version including all tabs of Volume II of the proposal, shall be submitted in a sealed envelope marked: “AMR Meter Replacement and MIU Installation Services, Volume II: Financial Proposal”.

The proposal…