ADDENDA #2

BOARD MEMBERS

Samuel F. Hart, Sr.

Chairman

Frank Patterson

Vice-Chairman

Dr. Anissa Jones

Desmond D. Brown

Dwight Jones

Valerie Wynn

Bill Howell

Joey Leverette

Executive Director and President

790 Second Street

P.0.Box 108

Macon, GA 31202

(478) 464-5600 Fax: (478) 750-2007

MaconWater.org

ADDENDA #2

JANUARY 14, 2022

To: ALL POTENTIAL PROPOSERS

Re: PREPROPOSAL CONFERENCE FOR THE REQUEST FOR

PROPOSALS FOR AMR METER REPLACEMENT AND MIU

INSTALLATION SERVICES

A preproposal conference was held on January 12, 2022 at 2:00 PM EST. This addenda lists the potential Proposer attendees and includes the presentation given to the attendees.

Proposers shall acknowledge receipt of, and compliance with, this addenda by signing below and returning it with a Proposal submission as Part K.

Sincerely, Barry Smallwood Barry Smallwood

Purchasing Specialist

We hereby acknowledge receipt of, and compliance with, this addenda in conjunction with the above Request for Proposal.

Signature Firm Name

Addenda #2

Full Name Company

Doug Oberheu Concord

Joe Ogg Concord

Jordan Bell Concord

Levi Capaci Concord

Brian King Envocore

Ryan Smith Envocore

Sandra Pierre Metals & Materials Engineers, LLC

Seana Brooks Metals & Materials Engineers, LLC

Justin McCloud Olameter

Stephen Clemens Olameter

Don Shuler PMI

Alicia Lawrence Vanguard Utility Services, Inc

Kathy Kolter Vanguard Utility Services, Inc

AMR METER REPLACEMENT AND

MIU INSTALLATION SERVICES

Preproposal Conference January 12, 2022

Proposal Due 2:00 PM EST February 2, 2022

Agenda

1. Introductions

2. Overview of the Project

3. Procurement Award Timeline

4. Point of Contact

5. DBE Goals

6. Minimum Requirements

7. Proposal Elements & Forms

8. Evaluation Process

9. Questions

Overview of the Project

• Meter replacements and MIU installations for AMR

• Neptune T10 5/8” and 1” Meters

• ~ 41,000 meters in meter pits

• Project Phases − Start-up Phase

− Test Phase (100 days)

− Installation Phase (24 months)

Overview of the Project

Procurement Award Timeline

Event Date

RFP Release December 15, 2021

Preproposal Conference January 12, 2022

Deadline for Questions & Clarifications by

Proposers

January 19, 2022

Proposal Closing Date (sealed bid opening) February 2, 2022, 2:00PM

Presentations and Interviews February 21-24, 2022

Recommendation of Award to the Board March 3, 2022

Anticipated Notice of Award Date March 4, 2022

Point of Contact

Contact: Harold Blevins, Director of Information Technology

Address: 790 Second Street Macon, GA 31202-0108

E-mail: hblevins@maconwater.org

Phone: 478-464-5625

Proposers shall not contact MWA staff, Board members, or consultants in relation to this procurement, potential disqualification.

Responses to questions will be posted to the Georgia Procurement

Registry website and the Macon Water Authority website as

Addenda.

mailto:hblevins@maconwater.org

Description of Services

• Installation services including:

− Field supervision

− Water meter and AMR radio transmitters

− Analyze service line type (both sides of the meter)

• Test AMR drive-by reading for all MIUs − Assess non-reporting MIUs

− Report all MIUs that cannot be read by AMR drive-by for Authority resolution

− All meter and MIU installations shall pass the RSR

• CIS integration and data management

• One (1) year installation warranty

• Public outreach implementation

DBE Goals and Forms

• Georgia’s State Revolving Loan Fund (SRF) Good Faith Efforts (RFP Section B.19.2)

• Additional information in the SWRCB's "Guidelines for Clean Water State Revolving Fund (CWSRF) Program Disadvantage Business Enterprise Requirements” available at:

https://gefa.georgia.gov/water-resources/loan-documents

TIME- TABLES

GOALS FOR MINORITY

PARTICIPATION FOR EACH TRADE

GOALS FOR FEMALE

PARTICIPATION IN EACH TRADE

Annual 10% 10% https://gefa.georgia.gov/water-resources/loan-documents

Minimum Requirements

1. Provide documentation of the completion of least five (5) AMR/AMI installations of similar size within the past eight (8) years.

2. Provide documentation of the Project Manager having direct oversight of the successful implementation of at least five (5) AMR/AMI projects.

3. Produce documentation of the contractor being in business for at least ten (10) years.

Part B.12 Proposal Elements and Forms Volume I: Technical Proposal

• Letter of Introduction

• Section 1: Project Overview

• Section 2: Installation Services

• Section 3: Data Management

• Section 4: Mandatory Technical Proposal Forms

C.1.1 Proposal Execution Form (Inclusive of sections C.1.1- C.1.8)

C.1.9 Proposer’s Statement of Financial Information Form

C.1.10 Use of American Iron and Steel Form

C.1.11 Minimum Requirements Form

C.1.12 DBE Reporting Forms

C.1.13 Contractor’s Written Oath

Appendices: 1. Preliminary Project Schedule

2. Resumes of key project team members

Part B.12 Proposal Elements and Forms

Volume II: Financial Proposal

• Section 1: J.1 Payment Item Schedule

• Section 2: Bid Forms Part C 2.1 Bid Security Form

Part C 2.2 Bidder’s Bond Form

Evaluation Process

• Volume I: Technical Proposal

• Proposal format must comply with Section B.12 Proposal Elements and Forms

• Section H includes instructions for proposal elements and a list of questions whose responses must be included in the proposal

• 1000 = Available technical points

• 600 = Minimum technical point threshold for short-listing and presentation

• Technical scores will be adjusted following presentations

• Proposals with adjusted technical scores of at least 600 will continue to be evaluated

Evaluation Process

• Volume II: Financial Proposal

• Each qualifying proposal will be evaluated by calculating the cost per technical point (i.e., Total Project Cost / Total Technical Points)

• The Proposer with the lowest cost per technical point will become the preferred proposer with whom the Authority may enter into negotiations.

Questions?

Event Date

RFP Release December 15, 2021

Preproposal Conference January 12, 2022

Deadline for Questions & Clarifications by

Proposers

January 19, 2022

Proposal Closing Date (sealed bid opening) February 2, 2022, 2:00PM

Presentations and Interviews February 21-24, 2022

Recommendation of Award to the Board March 3, 2022

Anticipated Notice of Award Date March 4, 2022