RFP_250180_PP-APPROVED.pdf

Revised: 05/09/2018

INTEROFFICE MEMO

January 27, 2026

To: Melissa Mungia, Department Manager, Scheduled and Bus

Operations Support

From: Michael Cardozo, Senior Contract Administrator, CAMM

Subject: PROCUREMENT PLAN - RFP 250180, “Operator Assault

Program Assessment”

Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.

Procurement Type: ☒ RFP ☐ IFB

Justification:

A Request for Proposals (RFP) procurement type is applicable because there are multiple factors for selection to be considered beyond cost.

Evaluation Criteria:

PROPOSAL WEIGHT

Qualifications of the Firm 25% Staffing/Project Organization 20% Work Plan 30% Cost 25% Justification: The standard 25 percent for each criterion was not used for this procurement. Qualifications of the firm is weighted at 25 percent to ensure firms have prior experience performing similar services. Staffing and project organization is weighted at 20 percent as the firm must demonstrate it has the requisite personnel for this project. Work plan is weighted at 30 percent as the firm must demonstrate it has the understanding associated with this project in order to complete the tasks required under the scope of work. Cost is weighted at 25 percent so rates remain competitive and OCTA receives value for the services provided.

Contract Type: ☐ Time & Expense ☐ CTO-Based ☒ Firm Fixed Price

Procurement Plan, RFP 250180

Justification: (Explain the rationale for using the particular contract type):

The contract type is time-and-expense because firms are requested to propose hourly rates for specialized professional services required to conduct a comprehensive transit operator assault prevention program assessment.

The Scope of Work includes interviews, on-site assessments, peer reviews, and development of recommendations that are best managed under a time-and-expense contract structure.

Retention: Yes No N/A

Prevailing Wages: Yes $ No N/A

Liquidated Damages: Yes $ No N/A

Procurement Schedule: Attached

Suggested Evaluation Team Members:

Internal Evaluators:

Melissa Mungia, Department Manager, Scheduled and Bus Operations Support Matthew DesRosier, Department Manager, Safety and Environmental Matt Ankley, Department Manager, Security & Emergency Preparedness Stephanie Sirls, Department Manager, Bus Operations-Administration

Contract Term: Three (3)-month term

Funding Source: Local Measure M FTA FHWA

Dollar Amount: Term $125,000.00

Independent Cost Estimate Received: Yes No

Requisition Received: Yes Req. R000590

DBE Goal: Yes No

Project Manager Concurrence:

Melissa Mungia, Department Manager, Scheduled and Bus Operations Support Date

Procurement Plan, RFP 250180

CAMM Section/Department Manager Concurrence:

Iris Deneau, Section Manager, Procurement Date

2/11/26