RFP_250180_ICE.pdf
PDF 363 KB Posted
- Attached to
- Operator Assault Prevention Program Assessment
- Solicitation number
- 250180
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared for the Orange County Transportation Authority (OCTA) for an Operator Assault Prevention Program 3rd Party Assessment. The project, referenced as Purchase Requisition No. PR000590, represents a new procurement with a six-month contract term. The scope of work involves conducting a comprehensive assessment of operator assault prevention programs, requiring program reviewers, on-site interviewing and review activities, clerical support, and the preparation of draft and final analysis reports. The project was prepared by Matt DesRosier on September 17, 2025, with the cost estimate dated September 17, 2026, and is managed operationally by Melissa Mungia in the operations department.
The total estimated cost for this procurement is $125,000, which will be funded through Federal Transit Administration (FTA) funds. The cost breakdown includes $113,750 in direct labor across five categories: Program Reviewers ($70,000 for 280 hours at $250/hour), On-site Interviewing/Review ($10,000 for 40 hours at $250/hour), Clerical support ($15,000 for 100 hours at $150/hour), Draft Analysis Report ($9,750 for 65 hours at $150/hour), and Final Analysis Report ($9,000 for 60 hours at $150/hour). Additional estimated costs include $750 for materials and services such as copying and binding, and $10,500 for transportation, lodging, and meals for 2-3 personnel. The rate justification is based on a similar safety plan assessment contract (C54188), and the budget will be managed outside the HSEC department.
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INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (07/07/10) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Operator Assault Prevention Program 3rd Party Assessment
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: PR000590
New Contract / Procurement
Contract Amendment Contract / PO No.:
Contract Task Order Contract / PO No.:
Option Term Contract / PO No.:
Date: 9/17/2026
Requestor: Matt DesRosier Department Manager Phone Ext.: 5854 Name Title
Signature:
Cost
Estimate: $ 125,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (07/07/10) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: See Scope of Work
Matt DesRosier signed this ICE because the budget will go out of HSEC. Melissa Mungia in operations will manage the contract and its services.
Rate justification per similar safety plan assessment contract C54188.
FA-CAMM-006.docm (07/07/10) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Matt DesRosier Date: 9/17/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories) Estimated
Hours Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Program Reviewer(s) 280 $ 250.00 $ 70,000.00
On site Interviewing/Review 40 $ 250.00 $ 10,000.00
Clerical 100 $ 150.00 $ 15,000.00
Draft Analysis Report 65 $ 150.00 $ 9,750.00
Final Analysis Report 60 $ 150.00 $ 9,000.00
$ $ 0.00
Total Direct Labor: $ 113,750.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 113,750.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Copy, Paper, Binding, Etc $ 750.00 $ 750.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL
Estimated Cost ($)
Total Est.
Cost ($)
Transportation/Lodging/Meals (2-3 people) $ 10,500.00 $ 10,500.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 125,000.00
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