RFP_250066_ICE.pdf

INDEPENDENT COST ESTIMATE (ICE)

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INSTRUCTIONS

Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.

PART I – GENERAL INFORMATION

Project Description: Request to release a request for proposals to obtain a contractor to perform patrol services on the OCTA Preserves.

SHADED AREA FOR PROCUREMENT USE ONLY

Assigned Buyer No.:

D/M/WBE%:

Purchase Requisition No.: R000434

New Contract / Procurement

Contract Amendment Current IFAS Printout Contract / PO No.:

(Required for Amendments)

Contract Task Order

Option Term

Date: 9/9/2025

Requestor: Tiffany Chhan Transportation Analyst Phone Ext.: 5493

Name Title

Signature:

Cost

Estimate: $ 295,000.00 (include shipping, handling and taxes, if applicable)

PART II – ESTIMATE GUIDE

Please substantiate the estimate using the following information.

Estimate Type Items to Include Where to Find Supporting Information

Services (Other than A&E)

1. Tasks you want done

2. Types of people needed (i.e., supervisor, administrative assistant, other)

3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)

4. Estimated hours by position

5. Salary / billing rates applied

6. Prevailing wage rate category applied

7. Profit / applied fee

8. Direct expenses

9. Completion schedule

1. Current or past contracts for similar services

2. Other properties / departments doing similar work

3. Historical price and cost data

Estimate Guide Continued

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Estimate Type Items to Include Where to Find Supporting Information

Architects, Engineers, Designers

1. Tasks you want done

2. Types of people needed (i.e., engineers, administrative assistant, other)

3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)

4. Estimated hours by position

5. Salary / billing rates applied

6. Profit / applied fee

7. Overhead rate (%)

8. Direct expenses

9. Completion schedule

1. Current or past contracts for similar services

2. Other properties / departments doing similar work

3. Historical price and cost data

Goods/Equipment 1. Product needed

2. Quantity

3. Unit price

4. Markups, overhead, profit

5. Delivery schedule desired

6. Warranty

1. Vendor survey / market survey

2. Current or past contracts for the same or similar product

3. Historical price and cost data

4. Various published indices

Construction 1. Product needed

2. Labor (at a minimum use Davis Bacon)

3. Materials

4. Bonds

5. Insurance

6. Mobilization

7. Equipment

8. Markups, fringes, overheads, profit

9. Completion schedule

1. “Means Book”

2. “Blue Book”

3. Davis Bacon wage rates / prevailing wages

4. Current or past contracts for the same project

5. Historical price and cost data

Additional Information: Rates are based on similar market rates that security patrol firms are charging for similar services and additionally escalated by 20% from this year's current private patrol service contract for High Level Security Systems Inc. (C-0-2492). The 20% escalation rates are to account for inflation, costs of living adjustments, and anticipated changes in insurance related requirements for security personnel. As the current patrol contract ends, we have evaluated the current work hours and have accordingly accounted for the average amount of time we need contractor services at the Preserves. Additional, an emergency response fund is also included with rates based on past staff costs related to an emergency response (i.e. wildfire, flood, earthquake, etc.).

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PART III – INDEPENDENT COST ESTIMATE

Using the information provided in Part II, prepare the ICE for your procurement.

Use any or all of the categories listed below.

Prepared By: Tiffany Chhan Date: 9/9/2025

Signature:

DESCRIPTION OF COST ELEMENTS

1. DIRECT LABOR

(List of Labor Categories)

Estimated Hours

Rate Per Hour ($)

Estimated Cost ($)

Total Est.

Cost ($)

See attached 1 $ 295,000.00 $ 295,000.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00

Total Direct Labor: $ 295,000.00

2. OVERHEAD

Rate (%)

(use decimal input)

Total Labor ($)

Estimated Cost ($)

Total Est.

Cost ($)

% $ 295,000.00 $ 0.00 $ 0.00

3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)

Total Est.

Cost ($)

$ $ 0.00

4. INFORMATION TECHNOLOGY SUPPORT

Estimated Cost ($)

Total Est.

Cost ($)

Total IT Support: $ 0.00

5. TRAVEL

Estimated

Cost ($) Total Est.

Cost ($)

$ $ 0.00

6. SUBCONTRACTOR(S) / CONSULTANT(S)

Estimated

Cost ($) Total Est.

Cost ($)

Total Subcontractor(s) / Consultant(s): $ 0.00

7. OTHER DIRECT COSTS

Estimated

Cost ($) Total Est.

Cost ($)

$ $ 0.00

8. TOTAL ESTIMATED COST: $ 295,000.00