RFP_2200_GTG3007_ATT_2_v2.xlsx
XLSX spreadsheet 37 KB Posted
- Attached to
- Enterprise Asset Management (EAM) Solutions
- Solicitation number
- RFP 2200 GTG3007
- Issued by
- Texas
About this file
This is a pricing submittal form for RFP 2200 GTG3007, an Enterprise Asset Management (EAM) Solutions procurement by the City of Austin for the Austin Water Department. The solicitation requests a cloud-based EAM and Computerized Maintenance Management System (CMMS) solution to replace existing asset management platforms. Proposals must include pricing for core software licensing and subscription, additional modules, implementation services including software customization and data migration from two legacy systems (Infor Public Sector and HxGn EAM), system integrations with nine existing platforms (Granite.Net, Maximo, Microsoft Active Directory, AclaraOne, AMANDA, Salesforce, Motorola CSR 311, CC&B, and ESRI GIS), training for 30 power users, 10 system administrators, and 1,000 onboarding participants, and travel expenses. The procurement requires annual pricing for software license renewals, maintenance and support for Years 2 through 5, with proposals valid for 180 calendar days following the RFP closing date of August 18, 2026.
The pricing form is structured in three categories: Category 1 captures all one-time implementation costs including software licensing, modules, customization, data migration, integrations, training, and travel; Category 2 itemizes annual recurring costs for software renewals and support across a five-year period; and Category 3 accommodates additional pricing for services such as disaster recovery testing and hourly support rates as needed during contract performance. The form includes a non-specified services section for optional offerings not evaluated in award determination. Offerors must provide unit prices with no more than four decimal places and calculate extended prices for each line item. The solicitation emphasizes that bundled or enterprise subscription pricing should be entered as a single total under the primary core software line item without duplication, with additional modules, file storage, and user licensing costs separated into distinct line items for transparency and evaluation purposes.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_2200_GTG3007_ATT_6_v1.xlsx | XLSX spreadsheet | |
| RFP_2200_GTG3007_ATT_2_v1.xlsx | XLSX spreadsheet | |
| RFP_2200_GTG3007_ATT_9_v1.xlsx | XLSX spreadsheet | |
| RFP_2200_GTG3007_ATT_6_v3.xlsx | XLSX spreadsheet | |
| RFP_2200_GTG3007_ATT_4_v1.pdf | ||
| RFP_2200_GTG3007_ATT_7_v1.xlsx | XLSX spreadsheet | |
| RFP_2200_GTG3007_ATT_14_v1.pdf | ||
| RFP_2200_GTG3007_ATT_15_v1.pdf | ||
| IFB_6100_CLMC971_PLANS_1_v1.pdf | ||
| RFP_2200_GTG3007_ATT_3_v1.docx | DOCX document | |
| RFP_2200_GTG3007_ATT_13_v1.pdf | ||
| RFP_2200_GTG3007_ATT_5_v1.pdf | ||
| RFP_2200_GTG3007_ATT_10_v1.docx | DOCX document | |
| RFP_2200_GTG3007_ATT_16_v1.pdf | ||
| RFP_2200_GTG3007_ATT_17_v1.pdf | ||
| RFP_2200_GTG3007_ATT_7_v2.xlsx | XLSX spreadsheet | |
| RFP_2200_GTG3007_ATT_1_v1.pdf | ||
| RFP_2200_GTG3007_ATT_1_v9.pdf | ||
| RFP_2200_GTG3007_ATT_11_v1.pdf | ||
| RFP_2200_GTG3007_ATT_12_v1.pdf | ||
| IFB_6100_CLMC971_PLANS_2_v1.pdf | ||
| RFP_2200_GTG3007_ATT_8_v1.xlsx | XLSX spreadsheet |
Show all 22
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INSTRUCTIONS
For software licensing and subscription pricing (Category 1.1):
If the proposed solution is offered as a bundled or enterprise subscription that includes multiple functional areas, enter the total bundled software license/subscription price under the applicable Core Base line item(s) using a quantity of 1. The City does not require Offerors to artificially allocate bundled pricing across individual functional modules.
If additional software modules are required to satisfy all functional requirements and are not included in the bundled software license/subscription, include those costs under Item 1.2.1 – Additional Module(s).
If the proposed pricing model includes per-user, concurrent user, consumption-based, or other recurring licensing fees that are not included in the bundled software license/subscription, include those costs under Item 1.2.3 – Additional User Licenses using the estimated quantity provided.
If additional file storage is required beyond the base offering, include those costs under Item 1.2.2 – Additional File Storage.
Pricing SUBMITTAL FORM V1
| ERROR:#VALUE! | PRICING SUBMITTAL FORM V1 |
| SOLICITATION # | RFP 2200 GTG3007 - Enterprise Asset Management (EAM) Solutions |
| PROCUREMENT SPECIALIST | Genesis Torres - Gonzalez |
| CATEGORY 1 - One Time Costs | |||||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED QUANTITY | UNIT PRICE* | |||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||||
| 1.1 | Core Software License and Subscription | ||||||
| (For bundled or enterprise offerings, enter the total bundled software license/subscription cost under the primary Core Software line item that best represents the proposed solution. Do not duplicate bundled pricing across multiple line items. Enter in line 1.1.1) | = | ||||||
| 1.1.1 | Core Functionality - (Asset Management, Work order management) | EA | 1 | $ - 0 | |||
| 1.1.2 | Customer Call/Customer Service Management | EA | 1 | $ - 0 | |||
| 1.1.3 | Inventory Management | EA | 1 | $ - 0 | |||
| 1.1.4 | Barcoding | EA | 1 | $ - 0 | |||
| 1.1.5 | Mobile | EA | 1 | $ - 0 | |||
| 1.1.6 | Predictive Maintenance | EA | 1 | $ - 0 | |||
| 1.1.7 | Scheduling | EA | 1 | $ - 0 | |||
| 1.1.8 | External Portal (Customer Service, Contractor Work Management) | EA | 1 | $ - 0 | |||
| 1.1.9 | Digital Modeling (BIM, Digital Twin) | EA | 1 | $ - 0 | |||
| 1.2 | Additional Software costs | $0.00 | |||||
| 1.2.1 | Additional Module(s) | ||||||
| (Any additional modules required to meet all the functional requirements and associated licensing fees. ) | EA | 1 | $ - 0 | ||||
| 1.2.2 | Additional File Storage | EA | 1 | $ - 0 | |||
| 1.2.3 | Additional User Licensing | ||||||
| (if not included in Core Software License and Subscription) | EA | 1 | $ - 0 | ||||
| 1.3 | Implementation | $0.00 | |||||
| 1.3.1 | Implementation: Software Services | ||||||
| (Implementation & Customization to meet all the functional requirements) | EA | 1 | $ - 0 | ||||
| 1.3.2 | Implementation: Project Management | ||||||
| (End to End project management including Discovery phase, Development, QA, UAT & Change Management) | EA | 1 | $ - 0 | ||||
| 1.3.3 | Implementation: Data Migration | ||||||
| Two Legacy applications - Infor Public Sector & HxGn EAM | EA | 1 | $ - 0 | ||||
| 1.4 | Interfaces/Integration |
Total cost to meet existing interface requirement (includes on-premise and cloud systems) - Granite.Net (cloud), Maximo (cloud), AD/Entra MSFT, AclaraOne (cloud), Amanda (on-prem), Salesforce (Service cloud), Motorola CSR 311 Intake (cloud), CC&B (on-prem), GIS - ESRI (Utility Network), Data Warehouse (on-prem and Azure)
| EA | 1 | $ - 0 | ||||
| 1.5 | Training | EA | $0.00 | |||
| 1.5.1 | Power user training | EA | 30 | $ - 0 | ||
| 1.5.2 | System Administrator training | EA | 10 | $ - 0 | ||
| 1.5.3 | Onboarding Training | EA | 1,000 | $ - 0 | ||
| 1.6 | Travel Expenses | |||||
| (if applicable and must be approved in advance by the City) | EA | 1 | $ - 0 | |||
| SUBTOTAL FOR CATEGORY 1 = | $ - 0 |
| CATEGORY 2 - Annual Pricing | ||||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 2.1 | Year 2 - Software License Renewals/Subscription Fees | EA | 1 | $ - 0 | ||
| 2.2 | Year 2 - Annual Maintenance and support | EA | 1 | $ - 0 | ||
| 2.3 | Year 3 - Software License Renewals/Subscription Fees | EA | 1 | $ - 0 | ||
| 2.4 | Year 3 - Annual Maintenance and support | EA | 1 | $ - 0 | ||
| 2.5 | Year 4 - Software License Renewals/Subscription Fees | EA | 1 | $ - 0 | ||
| 2.6 | Year 4 - Annual Maintenance and support | EA | 1 | $ - 0 | ||
| 2.7 | Year 5 - Software License Renewals/Subscription Fees | EA | 1 | $ - 0 | ||
| 2.8 | Year 5 - Annual Maintenance and support | EA | 1 | $ - 0 | ||
| SUBTOTAL FOR CATEGORY 2 = | $ - 0 |
| CATEGORY 3 - OTHER PRICING: If Required During Contract Performance and Not Included Above. Add lines if needed. | ||
| ITEM NO. | ITEM DESCRIPTION | EXTENDED PRICE |
| 3.1 | Additional Integrations | |
| 3.2 | Disaster Recovery Testing | |
| 3.3 | Hourly support rate (as needed) | |
| 3.4 | ||
| 3.5 | ||
| SUBTOTAL FOR CATEGORY 3 | $ - 0 |
TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 = $0.00
| FOR INFORMATION PURPOSES ONLY |
| NON-SPECIFIED SERVICES (Pricing for this Category will not be used to determine award.) |
Please list any additional related services your Company can offer the City. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Please add lines as necessary.
| Description | Price |
| 1 | $ |
| 2 | $ |
| 3 | $ |
| 4 | $ |
| 5 | $ |
| Total | $ - 0 |
| COMPANY NAME: |
| EMAIL ADDRESS: |
&"Arial,Regular"&9Section 0600 - Bid Sheet &"Arial,Regular"&9Page &P of &N
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