RFP_2200_GTG3007_ATT_10_v1.docx

This is an Exception Form issued by the City of Austin Purchasing Office for RFP 2200 GTG3007, concerning Enterprise Asset Management (EAM) Solutions procurement. The form provides a standardized template for offerors to formally document any exceptions or deviations they are taking to the City's Standard Purchasing Terms and Conditions, Commercial and Legal Contract Requirements, and Scope of Work sections outlined in the solicitation documents. The City presumes offerors are in agreement with all solicitation sections unless specific exceptions are formally submitted using this form, which requires documentation of page numbers, section numbers, section descriptions, alternate language, and justification for each exception claimed. Proposals are due August 18, 2026 at 2:00 PM CT, with a mandatory pre-offer conference scheduled for July 13, 2026 at 12:00 PM CT via Microsoft Teams. Written questions must be submitted by August 4, 2026.

Offerors who comply with or demonstrate responsiveness to the City's standard terms and conditions will receive favorable consideration during evaluation scoring. The City reserves the right to negotiate exceptions that do not constitute material deviations from solicitation provisions; however, material deviations as determined by the City may render proposals non-responsive and potentially disqualify the offeror from consideration. Failure to accept standard contract terms may result in the City selecting the next best offeror for contract award. Any awarded offeror must execute the final contract with provisions either accepted or negotiated. The procurement is subject to the City of Austin's MBE/WBE Program Compliance Plan requirements under Austin City Code Chapters 2-9A and 2-9B, with Local Business Preference (up to 10 points) and Small Business Preference (up to 10 points) available as discretionary evaluation factors based on proposal value thresholds.