IFB_6100_CLMC971_PLANS_2_v1.pdf

This is an Invitation for Bid (IFB) document prepared by the City of Austin for the procurement of Enterprise Asset Management (EAM) / Computerized Maintenance Management System (CMMS) solutions for the Austin Water Department. The City seeks a qualified solution provider to evaluate, implement, and support a modern, scalable, cloud-based system that will replace and consolidate existing asset management platforms into a unified system. The project aims to improve asset reliability, streamline operations, and enhance data-driven decision-making across both horizontal and vertical infrastructure. The document outlines the technical requirements, evaluation criteria, and procurement procedures for interested bidders to submit proposals addressing the City's needs for system implementation, data migration, training, and ongoing support services.

The procurement establishes detailed specifications for the EAM/CMMS solution, including required functional capabilities, system architecture, integration requirements with existing City systems, and performance metrics. Pricing terms require bidders to provide comprehensive cost proposals covering software licensing, implementation services, data conversion, training, and support for the initial contract term with options for renewal. The City has established specific evaluation criteria prioritizing solution functionality, vendor experience with municipal water utilities, implementation approach, and total cost of ownership. Incumbents and current system information are referenced to establish baseline functionality that the new solution must meet or exceed. The procurement includes provisions for the City to conduct site visits, attend bidder conferences, and evaluate proposals based on defined technical and commercial criteria to select the most qualified vendor for this critical infrastructure management initiative.