RFP 2026-0001-0248 Amendment 3.pdf

This is Amendment Number 3 to RFP 2026-0001-0248 issued by the State of Alaska, Office of the Lieutenant Governor, Division of Administrative Services, dated March 24, 2026. The amendment clarifies proposal submission requirements in response to an offeror's question regarding conflicting language in the original RFP. Specifically, the amendment revises Section 1.03 to state that "Faxed, emailed or oral proposals are not acceptable," thereby eliminating the contradiction with Section 1.07, which required proposals to be submitted via email. The RFP seeks proposals for the printing and delivery of official ballots for multiple elections during the 2026-2027 state election cycle, including the August 18, 2026 Primary Election (600,000 estimated ballots), November 3, 2026 General Election (750,000 estimated ballots), October 6, 2026 REAA Election (25,000 estimated ballots), and October 5, 2027 REAA Election (25,000 estimated ballots), plus any other special elections conducted during the cycle. The proposal submission deadline is 3:00 PM Alaska Standard Time on April 7, 2026, with a Notice of Intent to Award anticipated on May 8, 2026 and contract execution targeted for May 18, 2026. The contract term runs from June 1, 2026 through June 30, 2028 (two years), with two optional two-year renewal terms available at the state's discretion.

The estimated total budget for the entire contract period is $2,000,000.00 with all costs to be included in the total proposal price under a firm fixed-price structure with F.O.B. final destination to all locations within Alaska. Mandatory qualifications require offerors to demonstrate a minimum of five years of experience printing statewide primary, general, or similar election ballots in Alaska for precinct voting units with multiple ballot styles in at least 200 different precincts and to maintain qualified Liberty Vote print vendor status. All work must be performed on-site at contractor-owned and operated printing facilities located in the United States with no subcontracting permitted. Evaluation criteria allocate 125 points each for experience and qualifications and understanding of the project, methodology, and management plan, with cost proposals accounting for 400 points and Alaska Offeror Preference accounting for 100 points of a total 1,000-point scale. Alaska Bidder Preference and Alaska Veteran Preference certifications are available to qualified firms meeting specific residency and business organization criteria. Procurement Officer Jared Miller can be contacted at 907.209.9583 or jared.miller@alaska.gov to register interest and receive amendments and other important communications related to this project.