RFP_1100_MMH3038_0500_v1.docx

This is a Request for Proposals (RFP) cover sheet issued by the City of Austin, operating as Austin Energy, for a long-term service agreement to provide parts, monitoring, and maintenance services for a 7FA Gas Turbine and D-11 Steam Turbine located at the Sand Hill Energy Center. The solicitation seeks contractor support for planned, corrective, predictive, and preventative maintenance, as well as minor upgrades to the Unit 5 Combined Cycle plant. Proposals are due Thursday, March 19, 2026, at 2:00 pm CST, with offer opening immediately following at 3:00 pm CST. Questions must be submitted by Friday, March 13, 2026, at 5:00 pm CST. A non-mandatory pre-offer conference is scheduled for Tuesday, February 24, 2026, at 10:00 am CST via Microsoft Teams, and a non-mandatory in-person site visit is available on Tuesday, March 3, 2026, at 10:00 am CST at the Sand Hill Energy Center, located at 1101 Fallwell Lane, Del Valle, Texas 78617. The solicitation was published on Monday, February 16, 2026, and includes comprehensive documentation consisting of solicitation instructions, terms and conditions, a scope of work, pricing proposals, certifications, data handling controls, network connection agreements, and detailed maintenance scope documents for both turbines.

The pricing proposal requires contractors to complete and return multiple attachments including quarterly payment schedules, optional remote monitoring costs, contract parts pricing, and field/shop service labor rates. The procurement encompasses NIGP commodity codes 94187 for Gas Turbine Maintenance and Repair and 94188 for Steam Turbine Maintenance and Repair. Primary contact for this solicitation is Melita Harden, Procurement Specialist III, at (512) 974-2838, with secondary contact Michelle Rocha, Procurement Supervisor, at (512) 974-2261. Questions regarding subcontractor requirements should be directed to Austin Small Minority Business Resources at (512) 974-7600. Solicitation documents are available online at https://www.austintexas.gov/page/solicitations and in hardcopy at Austin Financial Services-Central Procurement, 505 Barton Springs Road, Suite 330, Austin, Texas 78704.