RFI Responses - Alert Shack Demo - 5-19.pdf

Oregon Military Department

RFI Responses Solicitation # S-24800-00013470

2025 PANG HVAC Bundle

1. Please confirm if there are any known hazardous materials (asbestos, lead, etc.) in the existing Guard Shack that require special handling.

No known hazardous materials are on site, to the knowledge of PANG. A report was done in 2014 that does not reflect any known hazards, however it is up to the contractor to do a final determination of hazardous materials.

2. Should a geotechnical report or updated site survey (showing existing grades, utilities, and boundaries) be required for reference?

No, the contractor is not required to provide these reports to the government.

3. Who is responsible for coordinating permanent disconnection of utilities (electrical, water, sewer, gas, communication/data) prior to demolition?

Contractor is responsible for disconnection of utilities. See #19 as well.

4. Will the owner or contractor perform the utility locates? If already completed, please provide locate documentation.

Utility locates are the responsibility of the contractor, however, we have attached the documentation we have. Documentation may not be correct or up to date.

5. Are there any utilities (power, water, communications) that must remain active during any phase of construction?

No. Full shut off of utilities are permitted.

6. Please confirm whether the demolition scope includes removal of the existing Guard Shack building and slab only, with fencing to remain in place.

Fence to remain in place. Building and all associated concrete to be demolished, to include exterior HVAC equipment.

7. Please confirm the required concrete slab depth and verify the intended 4" elevation for the new slab (basic and straightforward pour).

Yes, the requirement is to match what the drawings request. See sheet 12, note S5. 4in slab is the minimum.

8. Please confirm exact rough-in locations for:

o Plumbing (water supply, sewer, drains) See utility locates for existing utilities. See drawings 9-

12 pages for requirements for new utilities.

o Electrical (power, low voltage/data) See utility locates for existing utilities. See drawings 7- 12 pages for requirements for new utilities.

o Handrail (If still present w/ updated 4" slab) No handrail required due to 4” slab.

9. Please confirm if there is a direct Point of Contact (POC) available at Biggs Enterprises for field coordination, if needed during site layout or rough-in phases.

All communication will go through the Government PM, Morgan Miller. Direct contact with Biggs Enterprises is not approved.

10. To clarify, the scope does not require a new underground main electrical feed or new underground data feed for the new prefab shack coming up in the new pad?

Yes, it does. Please see RFI #8 for details as well as drawings pages 7-8 for details of what is required.

See as-builts of existing drawings in ITB documents on Oregon Buys.

11. Does PANG have record documentation including Record drawings and operational manuals for the existing systems that are connected to the existing guard shack structure: Fire Alarm System Physical Access Control System No record drawings are available from historical projects. A smoke detector and a pull station are required, to existing system. Contractor to use existing connections. No approved work or upgrades on the main panel are approved.

12. If PANG does not have record documentation of the existing Fire Alarm and Physical Access Control

System can PANG provide interior and exterior photographs of the existing control panels ?

PANG does not have access to this at this time.

13. Please provide copies of the latest Annual Inspection and Testing Reports for Fire Alarm System

Physical Access Control System. Question is outside of scope of this project.

14. Is the new guard shack to remain connected to the existing Monaco M2 Fire Alarm Control Panel located within Building #215? Yes.

15. Is the Physical Access Control System to remain active during construction? Yes. PANG to coordinate and control entry.

16. Is the Gate Control System to remain active during construction? See #15.

17. Will the new guard shack be an operational node of control within the anticipated Installation Notification Warning System (INWS) to be installed at PANG at a future date?

Question is outside of scope of this project.

18. Will a dumpster be allowed on site throughout the project? Yes.

19. Is it the responsibility to lock out tag out all utilities? Yes.

20. As per walkthrough, it was made clear that May 21 is not flexible as completion date. Confirmed. Means and methods are the contractors responsibility.

21. Page 10 of 12, Note states plumbing to be installed and connected after unit is on site. Is the plumbing part of this scope?

Yes, per note RR2 and RR3, on page 12 of 12.

22. Electrical Scope (Clear Definition Required):

• Please explicitly specify the full electrical scope of work in detail, including but not limited to:

Are trenching, conduit installations, running new service lines, panel upgrades, or other electrical tasks required? We need detailed guidance in the scope of what is all required for electrical, more than just "Rough ins".

Demo panel to service wire. Create a disconnect box at existing location of panel. Junction should be on a pedestal. New service wire required from junction to new panel. Allow for 75 lineal feet of service wire. Allow for 50 lineal feet of conduit. Use appropriately sized conduit and wire for the capacity of the services called in the drawings. Exterior conduit can be ran external to the concrete pad via raintight fittings. Approximately 5 bends.

See example layout for visual understanding.

23. Clearly define the plumbing scope to include:

. Is the plumber tasked only with disconnecting existing plumbing lines? Plumbing to disconnect current water supply lines, install any new rough in needed, and come back after unit has been installed to connect sink and toilet.

. We need details in the scope that involve rough-in plumbing requirements, excavation, trenching, new line installations, or connections to existing or new sewer and water services? Contractor to connect waste connections per current code. Utility map is provided in RFI documents. Please review utility locations of current guard shack for placement of new lines. Existing sewer lines can be reused where applicable. Pipes shall be ran through concrete pad per current code.

Red Box shows placement of new unit. Purple box shows dumpster and laydown

Green lines show electrical layout.

24. Orientation of new unit is rotated 180 degrees from drawings. Door shall be on fence side on the south.

Bathroom shall be on north side facing flightline.

25. Temp fence will be provided by PANG and installed by PANG.

26. PANG will allow use of power and water at local locations to facilitate project.

27. If required, will hazardous material testing and potential abatement be handled by the owner? If found, hazardous material handling will be a change order for the contractor to handle and the government to fund.

28. Please confirm who is responsible to removal of cameras, card reader, and additional security for temporary use during construction. Card reader is on fence; it will not be removed. Contractor to remove cameras and return to government immediately. Reinstallation will be done by others, not part of this contract.

29. Please confirm what kind of traffic is expected into the secured areas during the day? The government will do our best to limit traffic during this time and route traffic through another fence. However, there is no guarantee leadership or security will need to use this fence for DoD reasons.

30. Please confirm if a site plan and survey points be provided for the site locations. No, a site plan or survey is not provided as discussed during walkthrough. Points of concrete pad will be marked and approved on site with the government.

31. Is there a soils engineering report? No.

32. Is there an engineered drawing for the concrete pad? As detailed during the walkthrough, this is a simple concrete pad with depth and PSI requirements laid out in drawings and RFI answers.

33. Please confirm if GC is to apply for permits for the anticipated work. As detailed during walkthrough, this is a federal installation. No permits are required. On site inspector provided by government will be doing daily inspections of quality of work.

34. Based on RFI response 24, the layout of the new unit will have the guard shack door on the non- secured side of the passage gate. Is this the intended final location? Yes. If the guard shack door needs to be on the secured side of the passage gate, there will be a gap in fencing on the east side. Who would be responsible for the additional fencing?

35. Based on anticipated layout, the existing concrete pathway around the structure will need to be removed.

As laid out in the scope, all associated concrete shall be removed.

36. Please, confirm if concrete walkway should be replaced and if misc. landscaping should be included.

No. Concrete will not be replaced. Landscaping shall include leveling any disturbed areas, so government Roads and Grounds Department can spread grass seed or bark dust as they see fit.

37. Per S5, Installation of booth is to be by others. Please, confirm if this is the responsibility of the GC. As extensively detailed in the walkthrough, the booth is provided and installed by others.

38. Please, confirm if all fixtures, equipment, and associated components will be provided by manufacture.

I.e. HVAC, lights, toilet, sink, outlets, shelves, gutters. Yes. The complete unit as seen on drawings will be provided by the manufacturer. Only rough ins shall be provided by the contractor, as detailed in scope and RFI’s.

39. Is there a concrete mix specification or section detail for the foundation or is the contractor to propose design prior to construction? As this is a means a methods question, concrete mix is up to the contractor to determine what fits the strength requirements of the drawings and drying timeline of the project.

40. Contractor request substantial completion to be 7-11-25. With specific details to include: substantial completion would be new concrete slab poured, site concrete poured (driveway side to building), backfilled on the other sides and ready to accept the new guard shack, to be installed by others. After this has been set, final completion would be to return and make plumbing connections. GOVERNMENT APPROVES SUBSTANTIAL

COMPLETION 7-11-25. ITB AND CONTRACT WILL REFLECT THIS.