RFB Bidders Checklist.pdf

This document is a Bidder's Checklist for Bid #BID26613 issued by the City of Oklahoma City and its Trusts for Traffic Control and Safety, Units, Parts, and Supplies. The bid requires potential vendors to thoroughly review and acknowledge multiple bidding documents through the Electronic Bidding System, including the Notice to Bidders, General Instructions, Specifications, Special Provisions, Pricing Agreement, and any applicable Questions and Answers or Addenda. Bidders must carefully complete and upload several required documents such as the Item Response Form, Pricing Agreement, Warranty, Vendor Contact Form, and potentially a Letter of Authorization or Exceptions.

A key requirement of this bid is that bidders must submit an attachment describing their quality control processes to ensure proper contract pricing for City departments and Trusts. The bidding documents include specific instructions about document formatting, with most required to be uploaded in PDF format (with the Item Response Form allowable in Microsoft Excel), and a critical note that the bidder's entity name must consistently match across all submitted documents. The bid also requires vendors to complete additional documentation including a Non-Discrimination Statement, Non-Collusion Statement, and comply with the Public Employers Status Verification System as outlined in Oklahoma Statute 25 O.S. § 1313.