Recovered_Materials_Processing_Services_(Addendum_#8_Revision).pdf
PDF 310 KB Posted
- Attached to
- Recovered Materials Processing Services
- Solicitation number
- Y26-1014
- Issued by
- Orange County, Orlando City, Florida
About this file
This is an Addendum #8 Revision document for Orange County, Florida's Request for Proposals (RFP Y26-1014) for Recovered Materials Processing Services. Orange County is soliciting sealed responses for operation of a Materials Recovery Facility (MRF) to receive, process, and market single-stream recyclable materials from the County's residential recycling program and the City of Orlando. The facility must process a minimum of 6,750 tons monthly and 81,000 tons annually, be contractor-owned and permitted, and located within fifteen miles geodesic distance from Orange County Offices at 5901 Young Pine Road, Orlando, Florida 32829. A non-mandatory pre-proposal conference is scheduled for August 26, 2026 at 1:30 p.m. via Webex. Questions must be submitted by September 18, 2026 at 5:00 p.m. EST through the OpenGov question and answer module. Sealed proposals are due October 22, 2026 at 4:00 p.m. EST via the OpenGov e-Procurement Platform; no hand-delivered, mailed, faxed, or emailed submissions are permitted. The contract term is 15 years commencing on or before January 1, 2030, with two optional five-year renewal periods. Respondents must meet minimum qualifications of three years' experience processing substantially similar services with a minimum of 30,000 tons of single-stream recyclables annually and provide three to five municipal references verifying RMPF services within North America for minimum twelve continuous months in the past five years.
The contractor receives a processing fee per ton of delivered materials and shares revenue from recovered material sales at 85% County / 15% Contractor. The contractor must obtain all required environmental permits and provide Commercial General Liability insurance of $5,000,000 and Pollution Liability insurance of $2,000,000. A Proposal Bond of $75,000 is required at submission, and a Performance Bond equal to one-fifteenth of total contract award amount is due upon notice of award. Historical data from 2016 through May 2026 shows accepted tonnage ranging from 8,752 to 56,830 tons annually, with acceptance rates reaching 96% by tonnage in 2025 and allowable contamination at 30%. Current volumes average approximately 5,000 tons per month with expected growth as county population increases. The facility must accommodate simultaneous unloads from two county hauler vehicles within a twenty-minute turnaround and clean and market three-mix MRF glass above 3/8 inches. The incumbent contractor is Waste Management Inc. of Florida under Contract Y3-1021. All responses must be submitted electronically on county-provided forms in common file formats (Word, Excel, PowerPoint, or PDF); modified forms or submissions on respondent quotation forms will be deemed non-responsive.
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undefined
Y26-1014
RECOVERED MATERIALS PROCESSING SERVICES
Orange County, Florida
400 E South Street
Orlando, FL 32801
RELEASE DATE: August 18, 2026
DEADLINE FOR QUESTIONS: September 18, 2026, 5:00 pm
RESPONSE DEADLINE: October 22, 2026, 4:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://secure.procurenow.com/portal/orangecountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d
Orange County, Florida undefined
Recovered Materials Processing Services
I. Introduction II. Submittal Instructions
III. Response (Submittal)
Attachments:
A - RFP Y26-1014-KK Recovered Materials Processing Services
C - FORM B - Municipal References
D - FORM C - Facility Operating Experience
E - FORM D - Financial Strength & Self-Reported Risk Assmt
G - FORM F - Designated MRF Location Form
H - Attachment 1 - Qtys of OC Program Materials
I - Attachment 2 - InspectionContaminationAssmtProtocol
J - FORM A - Minimum Qualifications REVISED 9.14.26
K - FORM E - Technical Approach REVISED 9.14.26 undefined #Y26-1014 Title: Recovered Materials Processing Services
1. Introduction
1.1. Summary
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed responses for Recovered Materials Processing Services (Y26-1014)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Thursday, October 22, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement
Platform.Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated
OpenGov e-Procurement Platform shall be rejected.
1.2. Background
Orange County exercises the rights and privileges conveyed to it by the State of Florida, and the Orange
County Charter. It presently operates with an elected chief executive officer, Orange County Mayor, and six elected district commissioners, who together comprise the Board of County Commissioners.
Procurement is an essential function of the County, affecting all operational departments, ongoing projects and future initiatives. The Procurement Division is divided into three (3) Sections, the “Buying
Section”, the “Purchasing Section” and the “Contracts Section”.
The Orange County Procurement Division operates under the leadership of Carrie Mathes, MPA, NIGP-
CPP, CFCM, CPPO, CPPB as Procurement Division Manager and Chief Procurement Official in accordance with the Orange County Ordinance.
1.3. Contact Information
Orange County Procurement Point of Contact
Kaitlin Kolhoff
Contracting Agent
Email: kaitlin.kolhoff@ocfl.net
Phone: (407) 836-5438
Department:
Utilities, Solid Waste mailto:kaitlin.kolhoff@ocfl.net tel:(407)836-5438
1.4. Timeline
Release Project Date August 18, 2026
Pre-Proposal Conference (Non-Mandatory) August 26, 2026, 1:30pm
A Non-Mandatory Pre-Proposal Conference will be held at 1:30 PM on Wednesday, August 26, 2026
Attendance is not mandatory but is encouraged.
This meeting will be hosted virtually, via Webex, and can be accessed at the following link:
Meeting link:
https://ocfl.webex.com/ocfl/j.php?MTID=m978cb3
32351f3e2499b10cfcff537896
Meeting number: 2349 279 2983
Meeting password: Go2Meeting
Join from a video system or application
Dial 23492792983@ocfl.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
Join by phone: 1-408-792-6300 Toll
Access code: 23492792983
Global call-in numbers https://ocfl.webex.com/ocfl/globalcallin.php?MTID
=mb64a26314585aafc6a11504a220507cd
Question Submission Deadline September 18, 2026, 5:00pm
Submission Deadline October 22, 2026, 4:00pm https://ocfl.webex.com/ocfl/j.php?MTID=m978cb332351f3e2499b10cfcff537896 https://ocfl.webex.com/ocfl/j.php?MTID=m978cb332351f3e2499b10cfcff537896 mailto:23492792983@ocfl.webex.com http://173.243.2.68/ https://ocfl.webex.com/ocfl/globalcallin.php?MTID=mb64a26314585aafc6a11504a220507cd https://ocfl.webex.com/ocfl/globalcallin.php?MTID=mb64a26314585aafc6a11504a220507cd
2. Submittal Instructions
2.1. Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov Platform. Respondents shall create a FREE account with OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit.
Note: Firms shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated
OpenGov e-Procurement Platform shall be rejected.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
2.2. Timely Questions Regarding this Solicitation
TAKE NOTE:
The question and answer module of OpenGov IS being utilized for this solicitation.
Timely questions concerning this solicitation shall be submitted via the question and answer module in accordance with the deadline for questions: Friday, September 18, 2026 at5:00 pm EST.
Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The
County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Timely questions and answers will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume. Participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will also be in the form of a written addendum which, if issued, will be available for download. All addenda so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
https://secure.procurenow.com/signup
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
2.3. OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: support@procurenow.com
Phone: 1 (855) 680-4747
Hours: Mon-Fri 8am - 8pm EST mailto:support@procurenow.com
3. Response (Submittal)
Respondent acknowledges that they are solely responsible for reviewing their submission to ensure all files and attached documents uploaded are uncorrupted. Failure to perform quality assurance on your submission may result in your offer being deemed non-responsive if key data is omitted or inaccessible.
All offers shall be submitted on the County’s standard response forms as provided herein. Modification of the forms herein or submission on the respondent's quotation forms shall not be accepted and shall be deemed non-responsive.
3.1. Upload your Complete Response *
For upload items, electronic files must be in a common format accessible by software programs the
County uses. Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls or .xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format
(.pdf.). Respondents will not secure, password protect or lock uploaded files; the County must be able to open and view the contents of the file. Respondents will not disable or restrict the ability of the County to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches.
*Response required
3.2. Irrevocable Offer*
The Respondent acknowledges that submission of a response serves as the Respondent’s formal offer and acceptance of all terms, conditions, specifications, and requirements contained in this solicitation. The Respondent further affirms that its offer shall remain irrevocable and valid for the total period identified in the formal solicitation. Once submitted, the Respondent understands that it cannot withdraw, modify, or cancel its offer without the prior written consent of the County. Submission of a response constitutes the Respondent’s certification that it has read, understands, and agrees to be bound by the terms and conditions of this solicitation and that the person submitting the response is authorized to bind the
Respondent
☐ Please confirm
*Response required
| 1. Introduction |
| 1.1. Summary |
| 1.2. Background |
| 1.3. Contact Information |
| 1.4. Timeline |
| 2. Submittal Instructions |
| 2.1. Important Instructions for Electronic Submittal |
| 2.2. Timely Questions Regarding this Solicitation |
| 2.3. OpenGov Technical Support |
| 3. Response (Submittal) |
| 3.1. Upload your Complete Response * |
| 3.2. Irrevocable Offer* |
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