FORM_E_-_Technical_Approach_.pdf

RFP #Y26-1014-KK

PROPOSAL FORM E

TECHNICAL APPROACH TO SPECIFICATIONS/SCOPE OF WORK

Proposer shall provide the appropriate information for each of the following sections.

Section 1 Proposer and Company Qualifications

Using a maximum of ten (10) pages (not including charts and diagrams), Proposer shall provide the following information:

1. Describe company’s organizational approach to RMPF Services, including:

(a) An overview of the Proposer firm's commitment to RMPF Services, and why the company mission and their specific characteristics are the best alternative for RMPF Services specifically for Orange County.

(b) Current ownership and history. If owned by a private equity firm, provide the name of the private equity firm and when the private equity firm acquired the operating entity.

(c) Include an overview of the Recyclable Materials Processing and Marketing business line and other landfill diversion enterprises and percentage of single stream to the total business.

(d) Provide corresponding management organizational chart with direct reports from corporate structure of the Parent Company, down to the persons responsible for supervising the Scope of Work. At a minimum, include the geographic decision maker for the central Florida region and the managers at the MRF, any major subcontractors and the material Marketing organization in the chart.

2. Describe local management organizations up to the top decision maker for the Designated

MRF.

(a) Provide functional staffing plan for the Designated MRF, with job descriptions and facility organization chart.

(b) Half-page resumes for MRF functional leadership (i.e., Recycling, Maintenance, Safety, and Marketing Program Recyclables). Identify the individuals that will be leading the Proposer’s efforts at the MRF in Orange County, their titles, and responsibilities, and why they were chosen to provide RMPF Services. Minimally, this includes key corporate and local management and all MRF key staff, including accounting/administration, maintenance, safety, and operations from MRF manager, to functional managers, through shift leads.

Section 2 Technical Approach to Specifications/Scope of Work

Using a maximum of (20) twenty pages (not including charts or diagrams), Proposer shall provide the following information:

1. Provide a description of how the Proposer facility(s) will meet the Scope of Work and a narrative of at least the following elements in the order shown:

(a) Detail the Proposer's plans for weighing, recording, inspecting, accepting, ability for two (2) County Hauler vehicles to unload at once without exceeding a twenty (20) minute turnaround time, tip floor management to avoid vehicle/human interaction, inside capacity for County Hauler vehicles to unload, sorting systems baler practices, storage and shipping practices for Recovered Materials, etc.

(b) Include a description of a typical operating day from opening the Designated MRF;

include safety approach, pre-shift inspections, scale operations, inspection, loader operation, shift operations, sorter use (both manual and automated), baler operations, storage, etc.

(c) Provide summary of the Safety Plan approach for the Designated MRF operations.

(d) Provide summary of current maintenance program, including periodic preventive maintenance approach (daily, weekly, monthly, annual, etc.) and any other aspects and benefits of the Proposer’s approach to maintaining its MRF at a high level to avoid service disruptions. Include approach to housekeeping and litter management to ensure minimal offsite emissions.

(e) Describe approach to how planned and unplanned outages will be managed.

(f) Provide summary of how Rejects and processed Residuals are collected and stored at the MRF and how they will be disposed.

(g) Provide up to three (3)-page summary approach to the required Operations Plan that documents how RMPF Services will be provided, and why the Proposer's approach benefits the County's Program and Scope of Work.

(h) Provide up to two (2)-page summary approach to the inspection and contaminant assessment protocol that will be implemented by the Contractor for each Load.

(i) Provide a summary of the Proposer's approach to effectively measure material stream compositions, how they are accommodated at the Designated MRF, inputs and outputs of the Proposer's methods, and any plans to use automated methods to meet the Scope of Work.

(j) Provide a summary of proposed education and outreach approach including how tours will be accommodated, educational amenities in the MRF, and other education resources to be provided.

Section 3 MRF Ability to Meet the Scope of Work and Innovation

Using a maximum of three (3) pages, Proposer shall provide the following information:

1. Provide unique and innovative features of the Designated MRF to meet the Scope of the Work, i.e., areas of efficiency, automation, energy saving, environmental impact mitigation, resiliency and education/cultural values.

Section 4. Approach to Marketing Program Recyclables

Using a maximum of seven (7) pages, Proposer shall provide the following information:

1. Provide a concise but detailed overview of how Proposer plans to Market Program Recyclables to the best markets available, including at minimum in the order shown:

(a) Summary Marketing approach and how it benefits the County (no more than one (1) page).

(b) A one (1) paragraph marketing plan for each commodity in the form of a table. Include both domestic and export approaches, as necessary. Illustrate benefits to the County Program from the approach. County preferences include best value, ethical markets, and multiple approaches to ensure movement of Recovered Materials.

(c) Provide at least two (2) market references, including name of company and contact information, who can confirm they are willing to provide markets for each material.

The County may, but is not required to, call the references provided.

(d) The County expects the Proposer to clean and market recyclable glass. The Proposer shall provide a description of their glass cleaning system and how they plan to prepare and Market three-mix MRF glass above 3/8".

(e) Contractor may propose additional materials such as bag-in-bag clean plastic film, etc.

and otherwise propose to increase the accepted material list if it increases recycling quantities recovered, and the County agrees to the proposed material.

Section 5 Transfer and Transport Plan

Using a maximum of three (3) pages, Proposer shall provide the following information, if part of the Proposer’s proposal:

1. Describe the proposed approach to provide TTF services including, but not limited to:

a. The number of long-haul Live Load Trailers which are compatible with County

Designated Transfer Station operations, including equipment, loading bay dimensions, and height limitations meeting legal requirements for storage and transport of Program Materials.

b. The proposed TTP operational plan, including the hours of operation.

Section 6 MRF Technical Processing Information Checklist

Using a maximum of seven (7) pages (excluding requested diagrams and charts), Proposer shall enter an X where indicated for completing and attaching appropriate information and documentation in the sequence of this request and place the information directly below this checklist. Please enter N/A for not applicable when the information requested is not relevant to the Proposer’s approach.

Attach Information for a Designated MRF

“X”

Completed and

Attached

1. Proper Facility name, address, and phone number

2. Provide a summary of the proposed MRF approach to providing the Scope of Work by the Commencement Date.

3. Geodesic distance from proposed MRF to the County Offices at 5901 Young Pine Road, Orlando, FL 32829, which shall be no more than fifteen (15) miles to qualify.

4. Description of site and boundary streets and current zoning designation.

5. Attach a current “Recovered Materials Dealer Certification Form” copy, or if new to the state, plans for obtaining one before Commencement.

6. Permits and any other maintained licenses for the proposed site, if currently existing.

7. Rated hourly, monthly, and annual capacities for receiving, and/or accepting, Processing and Marketing Program Recyclables.

8. Functional attributes of the MRF, include sq. ft. dimensions of each:

a. A site plan which outlines building, including scales

b. Parking lot.

c. Office.

d. Scale and scale office (if different).

e. Trailer Storage.

f. Outbuildings (if any), maintenance, storage, parts, office, etc.

g. Main building

h. Number and height inbound tipping doors.

i. Proposed tip floor and processing area, dimensions and ceiling heights

(20.5 ft. minimum).

j. Bale storage area.

k. Number of dock doors for loading commodity bales and storing/loading

MSW.

9. Traffic plan summary, including a narration of traffic flow for County vehicles and map showing traffic flow, scaling, access to unloading, tip floor backing, any re-scaling and egress from the MRF for County Haulers and for County visitors, This includes the required flow of collection vehicles and equipment, and procedures for unsafe collection vehicles endangering personnel or property.

Attach Information for a Designated MRF

“X”

Completed and

Attached

10. New MRF Plan. The proposed new MRF shall be operational by the

Commencement Date. The Proposer must provide sufficient evidence strong enough to convince evaluators that the Proposer has secured the appropriate site for evaluation. Failure to provide strong evidence may result in lower points awarded in the evaluation, and providing no binding evidence may result in no points awarded. Please provide:

a. Copy of dimensional plat showing the parcel to be developed and the size of the site in acres or square feet, etc. or a plat/map of an existing location and/or building to be used for this Proposal, which shows size of site, size of buildings, access/egress, scale, etc.

b. Dimensional layout sketch of the MRF building plan with each functional area sq. footage (at a minimum, size and shape of building, tip floor, processing area, bale storage, office, maintenance, and parts rooms (if any).

c. Verification of parcel ownership by the Proposer or an earnest money deposit option on purchase or lease contingent only on award of this RFP and execution of the Contract for the proposed sites.

d. Any other agreements or binding letters of intent which secure the proposed properties.

e. Indicate in sufficient detail the approach to finalizing the purchase of proposed site(s) and permits.

f. Summary plan for obtaining construction permits and all required operating permits licenses, if not in possession.

g. Brand and Name of Proposed Processing System including tons per hour rating, brand of baler and capacity, and size of motor and cubic feet per minute rating of the Heating, Ventilation, and Air Conditioning system.

h. Processing equipment layout within the buildings proposed for the MRF. Include a labeled 3D-rendering, if available.

i. A narrative of the MRF equipment system, including proposed equipment provider brand, tonnage capacities (shift, day, week, month, year), materials taken, and why its features were chosen for the Scope of Work and length of the Term with the County.

j. A summary mass balance of the equipment system proposed.

k. Summary of innovations in design, sorting, and machine learning (AI) to be deployed for optimal recovery. Public education attributes, if any.

Section 7 Project Summary Schedule

Using a maximum of three (3) pages (11” x 17”), Proposer shall develop an overall project summary project schedule that identifies all major tasks/milestones required to be completed during the period from the Effective Date through the Commencement Date and completion of the Designated MRF. The project summary schedule shall include all work or activities relating to obtaining construction permits, design, financing, procurement, construction, and start-up related activities (commissioning, punch list, cure period, ramp-up period, etc.) to take place during that process in detail.

At a minimum, the following tasks and milestones shall be included in the project summary schedule (Proposer must identify the breakdown between what it considers key milestones and normal tasks):

• Contract Effective Date

• Detailed design (30%, 60%, 90% and 100% milestones)

• Site Lease/ownership

• Permit approvals

• Mobilization

• Fabrication and delivery dates of major equipment

• Designated MRF construction

• Site work

• Staffing

• Substantial completion

• Acceptance testing

• Scheduled Commencement Date

The project summary schedule shall indicate early start and finish dates, duration (in Calendar Days), progress to date, and total float for each task and milestone. The negotiated master project schedule shall become an Attachment to the Agreement. This schedule is for reference only during the procurement process, and it must reflect the Proposer's planned schedule and activities since such schedule will eventually be included in the Agreement and, as such, the Contractor shall be obligated to comply with such schedule.