RE__For_Review__Draft_CIP_HVAC_Replacement_Construction_RFB.pdf
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- Solicitation number
- 26-0394-ITB-C
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This is an internal email chain from Pinellas County, Florida's Facilities Management and Solid Waste divisions documenting the legal review and approval process for a competitive sealed bid solicitation (ITB-C #26-0394-ITB-C) regarding HVAC system replacement at the Solid Waste Administration Building located at 3095 114th Avenue North, St. Petersburg, Florida. The project scope encompasses complete demolition of existing HVAC systems and installation of two 15-ton VAV DX Split systems, one decoupled 100% outside air DX split system rated at 1500 CFM, new VAV terminal units for zone control, a new DDC control system, ductwork modifications, new exhaust fans, and all associated electrical, controls, and piping work. An optional enhanced scope includes attic sealing, insulation repair or replacement, or spray-on foam insulation application. Step One qualification submissions are due April 21, 2026 at 3:00 p.m., Step Two sealed bids are due May 5, 2026 at 3:00 p.m., and bidder questions must be submitted by April 14, 2026 at 3:00 p.m. A non-mandatory pre-bid conference and site visit are scheduled for April 9, 2026 at 1:30 p.m., with all submittals required electronically through the OpenGov procurement portal. Work must be completed within 365 consecutive calendar days from the Notice to Proceed and must comply with the 2023 Florida Building Code, 2023 Florida Fire Protection Code, and 2020 NFPA 70 National Electrical Code.
Bidders must possess a Certified General Contractor license with electrical and demolition classifications, EPA Section 608 Technician Certification, general liability insurance of $1,000,000 per occurrence, workers' compensation at Florida statutory limits, and provide performance and payment bonds equal to 100% of the contract amount. The project budget is estimated at $686,580.00, with major cost components including electrical panels and equipment ($100,000), overhead and profit ($103,000), DX split systems and AHUs ($47,600), ductwork supports and insulation ($50,500), electrical wiring and conduit ($65,000), VAV boxes ($31,200), and contingency reserves of $40,000. The County will retain 5% of monthly progress payments until final completion and liquidated damages of $1,200 per calendar day will be assessed for delays beyond the contract completion date. Bidders must comply with mandatory requirements including E-Verify affidavits, Foreign Country of Concern affidavits, Common Carrier attestations, and Human Trafficking affidavits, all notarized. The contractor must provide manufacturer-supervised startup, four hours of operator training, three sets of warranty and operation/maintenance manuals, and complete system balancing by an AABC and NEBB certified test and balance agency. There are no set-asides, disadvantaged enterprise restrictions, or identified incumbent contractors for this procurement.
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From: Belknap, Miles S To: Eichner, Catherine; Jurek, Michelle Subject: RE: For Review: Draft CIP HVAC Replacement Construction RFB Date: Thursday, March 12, 2026 4:43:13 PM Attachments: image001.png image002.png image003.png image004.png
Catherine, I sent Michelle a message in teams as well, but I reviewed the item and you can proceed.
Miles Belknap Senior Assistant County Attorney Pinellas County Attorney's Office 315 Court Street, 6th Floor Clearwater, FL 33756 Phone: (727) 464-3354 Fax: (727) 464-4147 mbelknap@pinellas.gov
All government correspondence is subject to the public records law.
From: Eichner, Catherine <ceichner@pinellas.gov> Sent: Wednesday, March 11, 2026 3:53 PM To: Belknap, Miles S <mbelknap@pinellas.gov> Subject: RE: For Review: Draft CIP HVAC Replacement Construction RFB
Hello again, Miles, Have you had an opportunity to review this intake for the Solid Waste HVAC construction? It is ready to go to Purchasing for solicitation preparation once you have reviewed it.
Thank you, Catherine
Catherine Eichner Facilities Management & Outreach Division Manager Solid Waste Pinellas County Government 3095 114th Avenue North St. Petersburg, FL 33716 ceichner@pinellas.gov Office (727) 464-7518 mailto:mbelknap@pinellas.gov mailto:ceichner@pinellas.gov mailto:mjurek@pinellas.gov
Mobile (727) 808-1844
All government correspondence is subject to public records law.
From: Eichner, Catherine Sent: Wednesday, March 4, 2026 8:50 AM To: Lewis, James <jlewis@pinellas.gov>; Belknap, Miles S <mbelknap@pinellas.gov> Subject: For Review: Draft CIP HVAC Replacement Construction RFB
Good morning, James, and Miles, I have submitted an RFB intake in Open Gov and invited you as collaborators for the construction phase of the HVAC Replacement for the Solid Waste Administration Building (CIP Project #006492C).
Please review the intake in preparation for Purchasing to initiate a project for this RFB.
Thank you, Catherine
Catherine Eichner Facilities Management & Outreach Division Manager Solid Waste Pinellas County Government 3095 114th Avenue North St. Petersburg, FL 33716 ceichner@pinellas.gov Office (727) 464-7518 Mobile (727) 808-1844 mailto:jlewis@pinellas.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fgovernments%2F72715%2Fprojects%2F240961%2Fmanage&data=05%7C02%7Cceichner%40pinellas.gov%7Cf3252bb3122e4204958f08de8077f7f9%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C639089449931438917%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=KbtNS%2F6hyTpW6yU5Dv5RQxuz3S6jgoJglRNFz0cPD2E%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Fgovernments%2F72715%2Fprojects%2F240961%2Fmanage&data=05%7C02%7Cceichner%40pinellas.gov%7Cf3252bb3122e4204958f08de8077f7f9%7Cc32ee18fa4c746ffaf408ed605642745%7C0%7C0%7C639089449931469004%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=giKKoALgg1HdL0CYfG%2BvFePHcnWo4tcFyNGhLGRAfm4%3D&reserved=0
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