R-7257 Addendum 1.pdf

ADDENDUM NO. 1

AP-25-548 LONG BEACH AIRPORT GATEWAY SIGN, SPECIFICATIONS R-7257

IN THE CITY OF LONG BEACH, CALIFORNIA

Please note the following clarifications, additions, changes:

PLANS:

1. Bidders are directed to discard the Plan sheet T-1 and replace with the respective attached

Plan sheet T-1 labeled Addendum No.1.

SPECIFICATIONS:

1. DIVISION C - BID DOCUMENTS:

a. Bidders are directed to replace the Bid Form with the attached Bid Form labeled Addendum No. 1. Changes are identified in red fonts.

2. DIVISION I – TECHNICAL REQUIREMENTS:

a. Bidders are directed to replace Section 10 14 00 Signage with the attached Section 10

14 00 Signage labeled Addendum No. 1. Changes are identified in red fonts.

PRE-BID MEETING Q & A:

The following questions were asked during the Pre-Bid Meeting:

1. RFI: Hi, first time bidding Long Beach. We are a small business GC and concrete subcontractor, non union. If there is a pre job meeting with the unions, I imagine the Operators, Rodbuster, and Carpenters would likely make a claim to the structural trades.

Is there any chance of an award for a non union contractor here?

Response: The City will award to the lowest, responsible bidder regardless of union or non-union company.

2. RFI: You mentioned that the previous bidder was disqualified. When was the previous bid announced, are the bid tabulation results available?

Response: The City has not previously bid this project. The comment made regarding disqualification was a general statement regarding meeting the requirements of the bid.

R-7257 ADDENDUM NO. 1

January 22, 2025

3. RFI: Is the license requirements A AND a combination of C45 and C10 or does that mean

OR a C45 and C10 combination?

Response: Class A license is not required to submit a bid as a Prime contractor.

Contractor and subcontractors performing the work must hold the appropriate associated licenses.

4. RFI: a "General Engineering Contractor," can technically perform specialty work, but only if that specialty work falls within the scope of their "A" license and requires specialized engineering knowledge; they cannot perform general contracting work outside of their specific engineering expertise. Does this mean A class license holder will be required to subcontract C45 for specialty work?

Response: C-45 license is required to perform signage specialty work. If the Prime contractor only possesses a Class A license, the signage specialty work will need to be subcontracted out to a C-45 license holder.

5. RFI: What if we have a c-45 but outsource the installation to valid c-10 licensed contractors?

Response: Prime contractor shall ensure that all subcontractors carry the appropriate respective licenses for the work they are to perform.

6. RFI: The prime contractor must self-perform 51 percent of work. If A class is not specialized in the majority of scope meaning majority will be subcontracted, why is it chosen as a prime license?

Response: See RFI #3.

7. RFI: So can a C-45 bid directly if they list a C-10 and A Contractor?

Response: See RFI #3.

8. RFI: Can’t C45 be a prime with C10 for electrical part?

Response: See RFI #5 and #7.

9. RFI: Does the traffic control and engineering fall under our financial responsibility in the bid?

Response: Yes, the contractor shall obtain and provide a Traffic Control Plan stamped by a Professional Engineer/Traffic Engineer including haul routes for Airport’s approval.

10. RFI: Can you please explain the 50% requirement once again I am a bit confused.

Response: Prime contractors that self-perform the Specialty Items (bid items 4 and 7) will still count towards the 50% self-performance requirement. Prime contractors may exclude the Specialty Items from their self-performance calculation if a subcontractor is performing the Specialty Items.

11. RFI: DOT needs to be involved with traffic control as well correct? DOT needs to approve, or just City of LB?

Response: Department of Transportation approval of the Traffic Control Plan is not required. The City is the controlling authority for this project.

12. RFI: Those two items are the majority of the scope of this project. I just do not understand why the majority of scope is not counted towards the 50% requirement.

Response: See RFI #10.

13. RFI: Where is the electrical service coming from? I assume the required electrical service to the sign site will be provided by the city?

Response: A new SCE electrical service tie-in will be provided. Please refer to the Plans for the electrical scope. Contractor and SCE coordination is going to be required to complete commissioning.

14. RFI: In other projects, we received directions from CSLB that A class cannot bid on projects where majority of scope is specialty and those projects can be self performed by Specialty contractors. If such communication is provided, will you reconsider requirement for A class license?

Response: See RFI #3

15. RFI: You need the Class A license for the landscaping and engineering correct? Can we substitute Class A License for a Landscaping license possibly? Gives more bandwidth to reach interested contractors.

Response: No, a C-27 license is required for the landscaping scope of work.

16. RFI: What qualifications are required on the job coordinator?

Response: The list of qualifications and responsibilities for the Jobs Coordinator is provided attached.

REQUESTS FOR INFORMATION (RFI):

The following questions were asked during the Bid Period:

17. RFI: Our engineer identified the following sentence regarding Noise Control of the subject project:

«Noise control is subject to the provisions of Long Beach Municipal Code section 8.80, “Noise.”»

Long Beach Municipal Code section 8.80.160 - Table A: EXTERIOR NOISE LIMITS mentions:

«District Five: Airport, freeways and waterways regulated by other agencies.»

Please advise on Long Beach Airport regulating agency Noise limits and kindly clarify whether or not Noise Monitoring and Mitigation shall be required for the subject project.

Response: Noise Monitoring and Mitigation is not required for this project. Trucking time and haul routes shall be submitted for Airport’s approval before starting work.

18. RFI: Was wondering if we can bid it under our C-45 sign contractor’s license or do we have to go through a prime. If we must go through a prime, can you please provide a list of the primes involved. This scope is right up our ally as we are currently completing the signage package for “San Diego International Airport – Terminal 1”. Our team plans to participate in the Pre-Bid Meeting on 1/7/25 and we look forward to providing you with a complete and competitive bid.

Response: C-45 licensed sign contractors may bid as a Prime. Contractor shall ensure that all subcontractors carry the appropriate respective licenses for the work they are to perform. A list of contractors that attended the pre-bid meeting was posted on Long Beach Buys.

19. RFI: I am writing to request that the C45 (Electrical Sign) license be included as an eligible qualification for the Long Beach Airport Gateway Sign bid. The majority of the scope of this bid is construction work for electrical signage.

Our company has extensive experience in fabricating and installing high-quality signs for municipalities across California. We recently completed a similar project for the City of El Segundo, which culminated in a successful unveiling ceremony yesterday. If needed, you are welcome to reach out to Project Manager Cheryl Ebert (310-524-2321, cebert@elsegundo.org) from the City of El Segundo to inquire about our work on their project. Cheryl can provide insights into the quality of our work, our adherence to project timelines, and our professionalism throughout the process. We have also delivered comparable projects for other cities across California, ensuring top-quality results that align with municipal standards and expectations. We recently completed eleven LED/RGP signs for the City of Lancaster and are currently implementing a gateway sign project for the City of Oxnard. The above project's main scope was signage however they included irrigation components, landscaping, removal works, etc.

C45 license holders are uniquely qualified to fabricate and install electrical signs, ensuring the highest quality and adherence to industry standards. If C45 bidders are permitted to bid as prime contractors, they could collaborate with other class license holders for non-electrical work. This approach would allow the city to benefit from the specialized expertise of C45 contractors while ensuring all aspects of the project are executed by appropriately licensed professionals.

If it is determined that C45 license holders cannot bid as prime contractors, I kindly urge you to consider including the C45 license as a requirement for this project since the majority of scope is electrical signage. A-class license holders, while versatile, typically lack the specialized qualifications needed for fabricating and installing electrical signs.

Including contractors with a C45 license would ensure the project benefits from the expertise necessary to deliver an exceptional sign that meets the city’s quality and safety standards.

Response: See RFI #18.

20. RFI: Base Bid Table line item 9 Landscaping already has an allowance indicated and unlike other line items there is no instruction to input price electronically. Please advise how to fill out this line item in the online form? Do we just fill out our price, or we add 25K to our price and fill out the total? For instance, if our landscaping price is $500, do we fill out $30,000 in the online portal to accommodate the allowance as well?

Response: Bidders will not need to enter any pricing for Bid Item #9. The allowance amount for Bid Item #9 of $25,000 is a specified amount of budget within the contract to cover anticipated costs for landscaping. The $25,000 amount will be the same for all Bidders. The allowance is controlled by the City and no guarantee will be made that it will be utilized. Utilization of this item will be determined during construction and will be invoiced by Time & Material or negotiated Lump Sum.

21. RFI: The minimum qualification requirement specifies that the contractor or subcontractor must have completed two (2) similar projects in size and scope.

We seek clarification on how this requirement is applied in the following scenario:

If a Prime Contractor submitting a bid does not have experience with signage projects, but their subcontractor does, will the Prime Contractor be disqualified due to their lack of experience in projects of similar scope and size? Or would the subcontractor's experience suffice to meet the qualification requirement?

For example, if a Prime Contractor demonstrates experience in areas such as building construction or highway engineering but lacks any signage project experience, would this Prime Contractor still be considered as meeting the minimum qualification requirement?

If the Prime Contractor qualifies based solely on the subcontractor's experience, how is this justified, given that the Prime Contractor holds ultimate responsibility for the project but lacks the necessary signage-specific qualifications and experience?

Response: Subcontractor’s experience will suffice to meeting the qualification requirements. The Prime contractor will ultimately be responsible for the project.

22. RFI: Is it possible to scan and upload the notarized bid bond (bid security) to the system during the bidding process, with a condition to send the original within a day in case of being the lowest bidder? Will you consider this acceptable or do you still require the bid bond to be submitted in hardcopy prior to bid opening?

Response: No, both the scanned document and hard copy document must be submitted by 11:00AM, PST on Tuesday, February 4, 2025 in accordance with Division B – Instruction to Bidders.

23. RFI: Will there be a public bid opening held?

Response: There’s no in-person bid opening since all bid pricing will be available to the public on Long Beach Buys. Firms can access the bid tabulation report after 11:00AM, PST, on February 4, 2025 to review submitted bid pricing.

24. RFI: This bid has the LBSBE goal of 9.65%. If the prime bidder is a certified LBSBE, will this be considered enough to satisfy the combined LBSBE goal requirement or will you still require the prime contractor to search for VSBE and LSBE?

Response: No, the Prime cannot take credit for 100% of the LBSBE goal. Prime bidders/proposers are required to submit the SBE-2 Form with their bid by the required due date to illustrate their intent to meet the combined SBE/VSBE/LSBE project specific goal.

A combined goal means that portions of the work must be subcontracted out to a mix of Long Beach Certified SBE, VSBE and/or LSBE contractors. The goal cannot be attained by subcontracting out to only one of the three business enterprise types, it must be a combination of them. The combined total of SBE/VSBE/LSBE contracted work must equal or exceed the assigned goal as compared to the prospective bidder’s base bid.

25. RFI: Please clarify how the prime bidder is expected to satisfy the condition outlined in the screenshot below.

Bonding agencies issue bonds based on a company's financial standing, which is outside the control of the prime contractor. A prime contractor cannot directly assist another company with bonding or insurance needs. The only possible support might be providing contacts for agents, but the bonding process itself is an individual procedure that each company must undergo independently.

How can a prime contractor assist with something entirely beyond its control? Additionally, does this bid require VSBE and LSBE firms to provide bonds for their portions of the work?

If no such requirement exists, why is this type of assistance being requested from prime contractors?

Response: Bonds are only required from Prime contractors. The City’s LBSBE guideline is a standardized template that is applied to all City projects with a LBSBE goal. If bonding does not apply, then the Prime contractor should document how they offered assistance in the other categories.

26. RFI: Will you consider waiving the LBSBE, VSBE, and LSBE requirements for this bid?

The scope of this bid is very specific and does not involve the construction of a new building or multiple trades. Given the narrow focus, it is extremely challenging to find VSBE and LSBE businesses specializing in signage work. Additionally, maintaining the quality of the end product could be at risk if subcontractors are engaged solely to meet the local small business or very small business requirements, potentially compromising the final results.

Response: The City will not waive the LBSBE goal for this project. If your firm is unable to meet the LBSBE goal, please document your attempts to hire firms via “Good Faith Efforts and Statement of GFE Compliance” Attachment and provide supporting documentation when your bid is submitted to the City. The City will assess each firm’s submitted “Good Faith Efforts and Statement of GFE Compliance”.

27. RFI: We are quoting for Traffic Control services for Bid AP-25-548. In order to determine if Traffic Control is required, would you mind advising if you are going to install the sign from the street or the parking lot? Please note, If working off the street, the job may require a traffic control plan and traffic control to close one lane.

Response: Contractors will not have access to the adjacent parking lot for this project.

See RFI #9.