Answers to Vendors Questions 00004.pdf

36C78626R50110 0004

1. Will the contractor be responsible for the cost of the Palm tree fusarium wilt testing?

Answer: Yes, CLIN 0001 covers the testing. PWS “5.3.12.14.3 Test each palm tree annually for the presence of Fusarium oxysporum f. sp. Canariensis (Fusarium Wilt) fungus in plant tissue samples. Take samples from rachis tissue of fronds generated at the time of yearly pruning of fronds.”

2. Will the contractor be responsible for pruning any trees over 12’?

Answer: Yes, the PWS states “5.3.2.4 Note: Pruning and trimming will be limited to cuts that can be executed within 15 feet from the ground directly below the cut location. Pruning and trimming above that height will be provided by others under a separate contract.

3. How often is the need for soils sample by 3rd party? Who is to pay for samples?

Answer: I added verbiage into the PWS. See 5.2.3 Soil Testing and 5.2.4 Verification.

4. How often is the need for plant water sample by 3rd party? Who is to pay for samples?

Answer: I did not find any verbiage in the PWS that states that plant water needs sampling. The only test are for the palm trees and soil samples which are cost covered by the associated CLINS.

5. The bottle tree is in Poor condition. Will current manger take care of this or will this passed to new contractor?

Answer: I do not know what tree you are concerned about. The current contractor did spray for pest on the trees recently.

6. The Contractor shall provide personnel support outside their expected normal hours of The Contractor shall provide personnel support outside their expected normal hours of operation (4:31 PM – 7:59 AM) as needed, typically including holidays, special events or ceremonies, and during certain weather events, to support the

LANC mission as authorized by the COR. The Site Manager or the Alternate Site Manager shall be available after normal duty hours or on working holidays to serve as the central point of contact for Contractor operations operation (4:31 PM – 7:59 AM) as needed, typically including holidays, special events or ceremonies, and during certain weather events, to support the LANC mission as authorized by the COR. The Site Manager or the Alternate Site Manager shall be available after normal duty hours or on working holidays to serve as the central point of contact for Contractor operations. How is this achieved on call or on site?

Answer: I am adding verbiage to the PWS which requires the contractor to come in person to fix irrigation breaks. PWS addition “For emergencies that require an onsite contractor the contractor must show up e.g. Irrigation valve breaks.”

7. Site Manager: The Contractor shall provide a Site Manager who shall be responsible for the performance of the work. Not noted as 1 of the (14) on PLA. Is the site manager separate or part of PLA?

Answer: I do not know what a PLA is. The PWS states “1.7.10.1 Site Manager: The Contractor shall provide a Site Manager who shall be responsible for the performance of the work. The Site Manager shall have – degree, experience in scope and complexity. Skillset necessary for performing job requirements. The name of this person and an alternate who shall have full authority to act for the Contractor when the Site Manager is absent shall be designated in writing to the Contracting Officer. The alternate Site Manager shall have similar qualifications as the Site Manager, and the alternate can be a key personnel position other than the Site Manager. The Site Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract, and either the Site Manager or his/her alternate will be on job site during normal operation hours.” Per the PWS the Site Manager must have a alternate Site Manager.

8. Please provide contact information of existing personnel on site that operate that operate the site for LANC.

Answer: The Government does provide this information.

9. Palm Tree Expert: Can this be the All work on Canary Island Palms shall be executed under the direction of a palm tree Can Palm tree expert also be the Arborist?

Answer: The PWS states that “5.3.3.1 Tree pruning must be performed under the direction of the Contractor’s certified Arborist, hereinafter known as the Arborist. The Arborist must be certified by International Society of Arboriculture, and this certificate must be current. The Arborist must serve as the “Contractor’s Site Manager” for tree work and will be provided by the Contractor whenever work is being performed, other than trash and debris pick-up. The Arborist must have not less than five (5) years’ experience as a direct supervisor of a commercial tree maintenance operation that included removal, trimming, and stump removal in industrial, commercial or public sites.” The only requirement is for the tree pruning to have a Arborist certificate not a Canary Island Palm certificate.

10. Service calls reports must be accompanied by a quote for parts and labor needed to make any necessary repairs above and beyond routine maintenance. Who pays for parts?

Answer: The contractor would give the quote to the contracting officer for fair and reasonable price determination.

11. Local Union is in charge of direct payment of employees who pays workman’s comp?

Answer: Please review Section 4(c) of the SCA (41 U.S.C. § 6707(c)). Please contact the Department of Labor Wage and Hour Division if you have further questions.

12. Which ever contractor awarded the new contract for Ground Maintenance will have to abide by the Collective Bargaining Agreement with OPEIU? We would have to join the union?

13. Please confirm whether the existing Collective Bargaining Agreement (CBA) for this location applies to the resulting contract as a successor agreement, and whether the successful contractor will be required to comply with all associated wage rates, fringe benefits, and work rules. Additionally, please confirm how these requirements are to be incorporated by Service-Disabled Veteran-Owned Small Business (SDVOSB) offerors.

14. Please confirm the applicable labor classifications for each CLIN and identify whether Service Contract Act (SCA), Davis-Bacon Act (DBA), or Collective Bargaining Agreement (CBA) requirements apply to each category of work.

15. Please confirm how to determine applicable wage rates when both SCA wage determinations and a Collective Bargaining Agreement (CBA) are present, including which rates take precedence if differences exist.

16. Please confirm whether the current Collective Bargaining Agreement (CBA) will remain in effect under the new contract or if it will terminate upon completion of the current contract ?

17. If the CBA is to remain in effect, please confirm whether the successor contractor will be required to adopt the existing CBA in full, or if negotiation of new terms will be permitted. Are we required to keep any of the personal under the CBA?

18. Will the Government provide a complete incumbent employee list, including:

o Position/title o Hire date o Pay rate o Union affiliation status

19. How many current personnel are covered under the CBA?

20. Please clarify which labor categories are covered under the CBA:

o Grounds maintenance personnel o Irrigation technicians o Arbor/tree crews o Interment support personnel

21. Are any labor categories exempt from the CBA?

22. Does the Government anticipate application of any successor contractor provisions (e.g., right of first refusal for incumbent employees)?

Answer: The contracting officer is not aware of or anticipates such an application.

23. Please confirm whether the existing Collective Bargaining Agreement (CBA) for this location applies to the resulting contract as a successor agreement, and whether the successful contractor will be required to comply with all associated wage rates, fringe benefits, and work rules. Additionally, please confirm how these requirements are to be incorporated by Service-Disabled Veteran-Owned Small

Business (SDVOSB) offerors.

24. Please confirm the applicable labor classifications for each CLIN and identify whether Service Contract Act (SCA), Davis-Bacon Act (DBA), or Collective Bargaining Agreement (CBA) requirements apply to each category of work.

25. Please confirm how to determine applicable wage rates when both SCA wage determinations and a Collective Bargaining Agreement (CBA) are present, including which rates take precedence if differences exist.

26. CBA Agreement Article XIII – Is the Shop Stewart paid by the union or the contractor?

a. Is Shop Stewart allowed to do any productive work that is directly related to the PWS?

b. If it is the contractor’s responsibility for the Shop Stewarts pay under, what labor category are they paid under?

c. Under this article it states that the Shop Stewart that it they may not leave the area without permission of during the “rush hours”. What hours are they obligated to work?

27. Who can authorize overtime? How is this to be factored into pricing?

Answer: The Government does not pay or authorize overtime. The requirement is being procured using a performance work statement, which requires the offerors to decide the labor effort required and price accordingly.

28. 1.1.1.1 Aerification: Aerate soil on approximately 115 acres of improved grounds to maintain grounds in a healthy state. Aerate the turf (both irrigated and non-irrigated) twice yearly at a minimum in early spring, and late fall. QUESTION:

What type of aeration is to be performed tine or core aeration? If core aeration, will cores be required to be removed?

Answer: Currently the PWS does not specify. I will be adding the following verbiage to 5.2.6 Aerification

5.2.6.1 Aerification: Aerate soil on approximately 115 acres of improved grounds to maintain grounds in a healthy state. Aerate the turf (both irrigated and non-irrigated) twice yearly at a minimum in early spring, and late fall.

5.2.6.2 Soil compacted by heavy foot or vehicle traffic must be relieved by aerification to improve air, water, and nutrient penetration into the turfgrass canopy and root zone. The procedure is generally necessary only once per growing season on national cemetery grounds not subject to continual heavy traffic.

5.2.6.3 Core aerification uses specialized equipment to remove numerous soil cores (from 4 to 6 inches long) as it passes across the turfgrass surface. The cores are to be removed from the site or left on the turfgrass surface as approved by the COR.

5.2.6.4 Aerate the turf (both irrigated and non-irrigated) twice yearly at a minimum in early spring, and late fall.

5.2.6.5 Verticutting uses specialized equipment to cut straight lines or rows into the turf and soil with closely spaced blades attached to a rotating drum to a depth of 1 to 2 inches.

5.2.6.6 In preparation for interseeding, aerate by verticutting both non-irrigated turf, and areas of bare and thin irrigated turf, to create a loose texture soil suitable for placing seed into the ground. The blades are to be spaced at 1/2-inch apart and set to slice into the soil to a depth of 1-inch.

5.2.6.7 PROCEDURE

5.2.6.8 CORE AERATION: Use core aeration equipment to extract minimum 4-inch and maximum 6-inch core plugs at not less than 6-inch square spacing over cemetery turf. Flag sprinkler heads, control markers, valve boxes and other appurtenances which are not readily visible. Do not damage surrounding vegetation or structures, including but not limited to, sprinkler heads, vases, valve boxes, control markers, and paving.

5.2.6.9 SOIL AMENDING: Immediately after completion of the aeration, apply soil amendments (e.g., lime, gypsum, or topdressing) to burial sections requiring these soil amendments as identified in the soils reports per “Turf Maintenance – Fertilization” and as indicated herein.

5.2.6.10 VERTICUTTING: Verticut turf areas in preparation for interseeding.

(See “Turf Renovation”.)

5.2.6.11 INTERSEEDING: After completion of the verti-cutting, and removal of loose vegetation, mechanically slit-seed non-irrigated turf, and bare and thin areas of irrigated turf per “Turf Renovation – Interseeding by Slit-Seeding”.

29. 1.1.1.1 Work consists of collecting and removing all trash, debris, fallen leaves, needles, seed pods and branches, dead and unsightly flowers from the cemetery grounds, driveways, parking areas, and areas within the public right-of-way between the cemetery proper and edge of pavement at least weekly, and usually in conjunction with the mowing cycle. QUESTION: Will the area between the cemetery exterior fence and S Sepulveda, Wilshire, Veteran Way, and Constitution Ave be subject to Trash and Debris Removal?

Answer: PWS 1.1.1.1. states “areas within the public right-of-way between the cemetery proper and edge of pavement at least weekly,” This is meant to mean the sidewalks, turf areas outside the fence up until the street.

30. 1.1.1.1.1 On a weekly basis, collect and dispose of debris from roads, curbs, gutters, sidewalks, stairs, paths, parking lots, and other paved surfaces. QUESTION:

Will the gutters and roads on S Sepulveda, Wilshire, Veteran Way, and Constitution Ave be subject to Pavement Sweeping and Cleaning?

Answer: No, the pavement sweeping and cleaning is only referring to the inside of the cemetery.

31. 1.1.1.1 Two times a year (one week prior to Memorial Day and Veterans Day), pressure wash concrete bridge/culvert structures to remove efflorescence, stains, and debris. Apply non-toxic efflorescence remover to concrete following manufacturer’s printed instructions when pressure washing alone does not remove deposits. Pressure wash metal guardrails to remove dirt and debris. QUESTION:

Can you identify concrete bridge/culverts structures to be pressure washed? Would this be the bridge under the 405 freeway connecting the columbarium with the main cemetery?

Answer: It does not include the bridge under the 405. The cemetery has a culvert on the historic side to the north.

32. 1.1.1.1 Provide and Maintain Fire Extinguishers in accordance with National Fire Protection Association (NFPA) codes and standards. QUESTION: Does this include inspecting and signing each individual fire extinguishers tag monthly?

Answer: I am adding verbiage to the PWS to make this clearer. PWS insert “5.8.17.1 Provide and Maintain Fire Extinguishers in the contractor’s work area in accordance with National Fire Protection Association (NFPA) codes and standards. This was not meant to cover the cemeteries fire extinguishers.

33. 1.1.1.1.1 Work Activity Sequence: Submit proposed sequence of work activities to COR for approval prior to starting work in burial sections where work consists of Flat Marker Raise/Realign, Cleaning, and Turf Renovation. Turf renovation work may be requested in conjunction with flat marker raise and realign work in order to achieve the uniformity of flat markers with the leveled burial section surface terrain. When flat markers are removed from any row to complete required work, each end of row must have a temporary control marker placed by a registered surveyor. Create a working drawing showing specific locations of each individual flat marker to facilitate precise flat marker reinstallation in the correct location.

QUESTION: Is a temporary control marker installed by a registered surveyor and a working drawing going to be required if we are not raise and realigning entire sections? This will add a significant cost to the 500 flat markers to be raised and realigned annually.

Answer: After discussing this matter with district leadership we are removing the strike through line from the PWS. You will only be required to “Create a working drawing showing specific locations of each individual flat marker to facilitate precise flat marker reinstallation in the correct location.”

34. Per PWS Sections 5.9–5.15, please clarify which headstone maintenance activities (including alignment, resetting, and correction of sunken graves) are considered incidental to the base contract versus compensated under unit-priced CLINs.

Answer: You are compensated with these CLINS unit-price. CLIN 0007 covers Headstone/Marker Services and Headstone Setting – Upright (New and Replacement). CLIN 0008 covers Headstone Setting – Flat Markers (New and Replacement). CLIN 0009 covers Fine-Tuned Alignment – Upright. CLIN 0010 Covers Raise and Re-align – Upright. Memorial Markers and CLIN 0011 covers Raise and Re- Align – Flat Markers. CLIN 0012 covers Sunken Grave Renovation.

35. Please confirm whether ongoing headstone alignment and appearance corrections required to meet performance standards are included in the base contract.

Answer: Yes, You are compensated with these CLINS unit-price. CLIN 0007 covers Headstone/Marker Services and Headstone Setting – Upright (New and Replacement). CLIN 0008 covers Headstone Setting – Flat Markers (New and Replacement). CLIN 0009 covers Fine-Tuned Alignment – Upright. CLIN 0010 Covers

36. Please confirm whether all irrigation repair materials, parts, and supplies required for routine maintenance and repair are to be included in the base contract, or if any reimbursement mechanism applies.

Answer: CLIN 0003 will be the reimbursement mechanism. They are included in the base contract.

37. Please clarify the expected annual volume of irrigation repairs based on historical data or prior contract performance.

Answer: There are approximately 130 repairs annually.

38. Please confirm whether weekly inspections and 24–48 hour response requirements apply to the entire irrigation system without limitation.

Answer: Yes, the weekly inspections according to the PWS apply to everything with in the scope of the contract. Reference PWS Section: “4.1.14 Inspection of

Cemetery Facilities: The Contractor shall perform no less than weekly inspections of the entire cemetery to ensure that National Shrine Standards are met. During this inspection, any deficiencies noted within the scope of the contract will be corrected as soon as practicable. Items that need correcting outside the scope of the contract will be reported to the Contracting Officer or COR. The Contractor will be required to submit inspection reports and work accomplished to the COR weekly on Fridays.

The inspection forms will be provided to the Contractor by the COR.”

In addition it applies to the following section in the PWS: 5.4.2.18.2 “5.4.2.18.2 Actuate individual irrigation zones weekly by manual starts. Observe for broken/malfunction sprinkler heads, leaks in piping visible at the surface. Isolate leaks and make repairs within 24-hours of identification.” And “5.4.2.18.3 At least quarterly monitor flow meters to detect water flow when the system is not in use.

This method will be used to detect leaks that may not be visible on the surface level.

Isolate mainlines and submains until leak(s) is detected. Isolate and repair mainline/submain leak(s) in landscape within 48-hours of detection. For leaks under paving, isolate the leaks and immediately notify the COR of the leak location(s), so the Government can hire a leak detection company to pinpoint the leak location(s). Make provisions to irrigate landscapes until repairs are completed.”

39. Please clarify the estimated number of trees and palms requiring routine pruning, deadwood removal, and palm maintenance under the base contract.

Answer: Approximately 300 trees and 47 palm trees.

40. Please confirm the expected frequency of tree and palm pruning activities throughout the contract term.

Answer: The PWS states “5.3.3.4 At the approval of the COR, trees must have major structural pruning when the trees are coming out of winter dormancy in February.

Trees must have minor pruning such as Crown Thinning monthly during summer/fall months. Deadwood pruning must occur year-round.”

41. Please clarify whether tree work beyond routine maintenance (including large limb removal, hazard mitigation, or similar activities) is included in the base contract or compensated separately.

Answer: PWS states that “5.3.2.7 Tree removal will be provided by others under a separate contract to remove dead, diseased or wind-thrown and storm-damaged trees.

42. Please confirm whether the estimated 40,000 square feet of annual sodding represents a not-to-exceed quantity under the base contract, or if actual quantities may vary based on site conditions.

Answer: The estimated in the PWS will be amended to 12,500 sf. This task is dependent on on-site conditions that require new sod.

43. Please clarify whether additional turf renovation, repair, or replacement beyond the estimated quantities is included in the base contract.

Answer: No.

44. Please confirm whether CLINs 0001–0007 represent comprehensive base services and include all labor, materials, equipment, and repairs required to meet performance standards, unless otherwise specified.

Answer: the PWS states in 5.1 which covers CLIN 0001 that “5.1 Basic Services: The Contractor shall provide all labor, equipment, materials (unless otherwise specified), and supervision of its employees to perform turf and grounds maintenance and improvement services. Services required for both cemetery locations include Turf & Grasses Maintenance, Turf Renovation, Irrigation System Maintenance & Management, Maintenance of Drainage System, Trash & Debris Removal, Maintaining Visual Appearance of Pavements, and Maintaining Visual Appearance of Structures in accordance with National Cemetery Administration (NCA) Standards. NCA Standards shall control and supersede any inconsistency, conflict, or ambiguity with PCD Operating Procedures.

45. Please define what is considered 'incidental work' under this contract, particularly in relation to ongoing maintenance and performance requirements.

Answer: I only found one mention of incidental in the PWS “5.1.1.1REMOVAL OF GRASS CLIPPINGS AND SOIL: Immediately remove grass and/or soil splatter deposited onto headstones, section markers, and other structures the same day as the mowing and/or trimming event that produced them. Cleaning of headstones and structures soiled by mowing and trimming activities is incidental to the work and shall not be considered as “Headstone Cleaning and Maintenance” or “Structure Maintenance.”

46. Please confirm that the quantities listed for unit-priced CLINs are estimates only and are not guaranteed.

Answer: CLIN are maximum quantities and are not guaranteed. There is a stated minimum guarantee in the solicitation/contract.

47. Please confirm the process, timing, and authorization requirements for issuance and payment of task orders under unit-priced CLINs.

Answer: task orders requirements submitted by the cemetery and typically awarded in 37 days or less. Payment on invoices occur no later than 30 days after certification of invoice/acceptance of services.

48. What is the current number of full-time equivalent personnel supporting both cemeteries?

Answer: 17

49. Can the Government provide a breakdown of staffing by function (grounds, irrigation, tree work, interment support, supervision)?

Answer: Please review PWS section 1.7.7 Personnel: The Contractor shall provide a workforce possessing the skills, knowledge, and training satisfactorily perform the services required by this contract. Personnel performing work under this work statement shall remain employees of the Contractor and will not be considered employee of the Government.

50. Are staffing levels expected to remain consistent under the new contract, or is a different staffing model anticipated?

Answer: PWS states “1.7.7 Personnel: The Contractor shall provide a work force possessing the skills, knowledge, and training satisfactorily perform the services required by this contract. Personnel performing work under this work statement shall remain employees of the Contractor and will not be considered employee of the Government.”

51. Has a formal irrigation audit been conducted within the past 3–5 years?

Answer: the irrigation audit could not be performed because flow sensors were not installed. The flow sensors were installed in October 2025. We have not done a audit.

52. If so, can the results be shared, including system condition and deficiencies?

Answer: the irrigation audit could not be performed because flow sensors were not installed. The flow sensors were installed in October 2025. We have not done a audit

53. What type of irrigation infrastructure is in place:

Answer: Rain Master Laguna Irrigation, DX3 satellite controllers, 12 controllers and 320 in line valves.

54. Pipe material (PVC, HDPE, etc.)

Answer: PVC

55. Controller types (manual, smart/ET-based)

Answer: Rain Master DX3.

56. Approximate number of zones

Answer: 12

57. When was the last major irrigation system overhaul or replacement?

Answer: Installed 12 irrigation controllers 3-4 years ago.

58. Is historical irrigation repair data available (e.g., annual repair costs, frequency of breaks, major failures)?

Answer: Costs around $150,000. No data on frequency of breaks or major failures.

59. Are contractors expected to maintain full system functionality, including all repairs, or are major repairs handled separately?

Answer: Yes and No. Yes on maintaining full system functionality PWS states “5.4.2.2 Provide all labor, materials and supplies to maintain the irrigation system downstream of the control valves in an operable condition free of leaks and waste of water. This includes non-pressure piping, fittings, risers and outlets.”

Additionally, PWS states “5.4.2.7 Provide corrections to defective lateral lines and sprinkler heads (e.g., turf rotors, shrub rotors, spray heads), and emission devices (e.g., drip tubing, emitters, bubblers, etc.) to provide a fully functional irrigation system. All irrigation materials and supplies are to be provided by the Contractor.”

Additionally, PWS states “5.4.2.8 Repair or replace missing, defective, damaged, broken, malfunctioning and inoperative sprinkler heads, tree bubblers, shrub bubblers, drip emitters, tree emitter loops, broken non-pressure pipe and fittings, broken drip tubing and drip irrigation accessories as often as necessary to properly maintain the health, quality appearance and vigor of all irrigated plant material. All replacement parts and materials are to be provided by the Contractor.”

Additionally, PWS states “5.4.2.10.1 Provide yearly backflow testing and certification by a certified backflow prevention assembly tester for each backflow prevention device serving the site. Devices include both domestic water and irrigation-only backflow preventers. Affix a service record tag to each backflow service. Flush and clean wye-strainers screens on backflow assemblies yearly at time of testing.”

No, on major repairs, PWS states “5.4.2.4 Service calls reports must be accompanied by a quote for parts and labor needed to make any necessary repairs above and beyond routine maintenance.”

60. Please clarify the scope of tree care included in the base contract.

Answer: See the following sections in the PWS: 5.3.2 Pruning General, 5.3.3 Tree Pruning, 5.3.4 Palm Tree Pruning.

61. Are tree removals, stump grinding, and large limb removals included in the base CLIN pricing, or will these be issued as separate task orders?

Answer: Tree removals are not in the PWS, they will be contracted out to an outside vendor. Large limb removals are in the base CLIN pricing, see PWS Section “5.3.2.5 Keep trees free of sucker growth, water sprouts, broken/dead limbs, and low hanging limbs/branches. Remove fallen limbs/branches of all sizes immediately.”

Additionally, “5.3.2.7 Tree removal will be provided by others under a separate contract to remove dead, diseased or wind-thrown and storm-damaged trees.”

So the removal of fallen limbs/branches of all sizes immediately is included in the base CLIN pricing. The removal of dead, diseased or wind-thrown and storm-damage trees will be procured using a different contract.

62. Is there historical data available for:

Number of trees pruned annually

Answer: Estimated at 380

63. Number of trees removed annually

Answer: You are not required to remove trees in this requirement. Those services will be procured outside of this requirement.

64. Number of diseased trees treated

Answer: Not known.

65. Is there a cap or expected annual range for tree removals?

Answer: You are not required to remove trees in this contract. That will be a different contract. See PWS section “5.3.2.7 Tree removal will be provided by others under a trees.”

66. Are emergency tree services (storm damage, hazardous tree removal) included in base scope or handled separately?

Answer: No, the removal of fallen limbs/branches of all sizes immediately is included in the base CLIN pricing. The removal of dead, diseased or wind-thrown and storm-damage trees will be procured using a different contract. See PWS section “5.3.2.7 Tree removal will be provided by others under a separate contract to remove dead, diseased or wind-thrown and storm-damaged trees.”

67. Please confirm mowing frequencies for:

Answer: Please review PWS section 5.2.1 Mowing, Trimming & Edging.

68. Does the contract require both pre-emergent and post-emergent applications?

Answer: Yes, for pre-emergent, the PWS states “5.3.11.6 Apply pre-emergent herbicide twice yearly to planting beds, bark mulched beds, mineral mulch areas, tree wells and tree mulch rings, and open earth areas for the control of weed grasses and broadleaf weeds. Apply herbicide before the application of fresh mulch.”

Yes, for post-emergent, the PWS states “5.3.11.7 Apply monthly spot applications of post-emergent weed control, and/or manually remove weeds by cultivating soil and completely removing weeds.”

69. Can the Government provide historical fertilizer application data, including:

• Annual quantities used

Answer: Added this section to the PWS:

5.2.3.7 State recommendations for macro and micronutrients in pounds per 1,000 square foot or tons per acre, as necessary to correct soil nutrient deficiencies.

5.2.3.8 State recommendations for soil amendments to be added in pounds per 1,000 square foot or tons per acre to adjust soil pH to within the optimal range for turfgrass health.

5.2.3.9 State recommendations for soil amendments to be added in pounds per 1,000 square foot or tons per acre to correct soil salinity problems where ECe is greater than 4.0 dSm-1 and ESP is less than 15%.

5.2.3.10 State recommendations for soil amendments to be added in pounds per 1,000 square foot or tons per acre to improve soil permeability and increase soil infiltration rates.

5.2.3.11 FOR TURF RENOVATION: State recommendations for compost to be added in cubic yards per 1000 square feet to adjust soil organic matter content of the soil to a minimum of 4 and maximum of 6 percent.

• Application frequency

Answer: twice a year

• Product types or specifications

Answer: See added section 5.2.3 Soil Testing and 5.2.4 Verification.

70. Are contractors required to follow a prescribed fertilization program, or can they propose their own program consistent with National Shrine Standards?

Answer: The following PWS section covers fertilizer application. PWS section 5.2.2.1 Apply Fertilizer and/or Lime: The contractor shall perform an effective commercial fertilizer/lime application program for all improved grounds. Approved fertilizers/lime shall be applied in accordance with the manufacturer’s instructions.

The type and amount or fertilizer or lime applied shall be based on results of a soil test. Soil tests shall be conducted by the state land management university or equivalent commercial soil laboratory; such tests are the responsibility of the contractor.

71. During interments, is sod removal and replacement required, or is overseeding acceptable?

Answer: Yes, sod and seeding is authorized, PWS “5.15.1.5 Replant turf on gravesites by seed or sod per section 5.2.7 “Turf Renovation.””

72. What are the required restoration timelines following interments?

Answer: There is no requirement in the PWS other than following PWS ” 5.2.7.2.14 Satisfactory Sodded Turf: At end of 30 days, a healthy, well-rooted, even-colored, viable turf has been established, free of weeds, open joints, bare areas, and surface irregularities, with coverage exceeding 95 percent over any 10 sq. ft. (0.92 sq. m) and bare spots not exceeding 5 by 5 inches (125 by 125 mm).”

Additionally, PWS states 5.2.7.3.2 Satisfactory Seeded Turf: At end of 30 days, a healthy, uniform, close stand of grass has been established, free of weeds and surface irregularities, with coverage exceeding 90 percent over any 10 sq. ft. (0.92

sq. m) and bare spots not exceeding 5 by 5 inches (125 by 125 mm).

73. Is there historical data on:

• Number of interments per month

Answer: we average 5 to 8 and sometimes 12 casket burials per year. We can go for months without having a casket burial.

• Average restoration workload

Answer: Unknown

74. Please clarify requirements for:

• Raise and realign frequency

Answer: the raise and realign frequency is dependent on markers that get out of depth and alignment. It varies and is not constant.

• Acceptable tolerances

Answer: please see the following sections in the PWS: 5.10 Headstone Setting – Upright (New and Replacement), 5.11 Headstone Setting – Flat Markers (New and Replacement), 5.12 Fine-Tuned Alignment – Upright, 5.13 Raise and Re-Align – Upright/Memorial Markers, 5.14 Raise and Re-Align – Flat Markers.

75. What is the required frequency for headstone cleaning/washing?

Answer: the PWS states “5.8.2.1 Clean Columbaria and Memorial Wall structures by pressure washing twice a year to remove efflorescence, stains, and debris. Use low pressure setting on concrete and stonework. Schedule cleaning one week before both Memorial Day and Veterans Day. Use lowest possible pressure setting while cleaning concrete to prevent reoccurrence of efflorescence. Do not pressure wash niche covers and memorial markers.”

76. Can the Government provide historical data on:

• Number of headstones reset annually

Answer: Headstone raise and realigns occur at random times and I do not keep records on the annual quantity.

• Number of sunken graves corrected

Answer: I have ordered 55 sunken grave quantities in 2025.

77. Please clarify required street sweeping frequency:

• Primary roads

Answer: the PWS states the following:

5.7.1.1.1 Clean roads, curbs, gutters, sidewalks, stairs, paths, and parking lots.

5.7.1.1.2 Parking lots are accessible and well maintained.

5.7.1.1.3 Sweep roads, curbs, gutters, sidewalks, stairs, paths, parking lots, and other paved surfaces as needed, but not less than weekly. Collect and dispose of debris.

5.7.1.1.4 Each workday morning clean the Visitor and Disabled parking spaces, and entries and walkways to the Administration Building.

5.7.1.1.5 On a weekly basis, collect and dispose of debris from roads, curbs, gutters, sidewalks, stairs, paths, parking lots, and other paved surfaces.

• Secondary roads

Answer: the PWS states the following:

5.7.1.1.1 Clean roads, curbs, gutters, sidewalks, stairs, paths, and parking lots.

5.7.1.1.2 Parking lots are accessible and well maintained.

5.7.1.1.3 Sweep roads, curbs, gutters, sidewalks, stairs, paths, parking lots, and other paved surfaces as needed, but not less than weekly. Collect and dispose of debris. 5.7.1.1.4 Each workday morning clean the Visitor and Disabled parking spaces, and entries and walkways to the Administration Building.

5.7.1.1.5 On a weekly basis, collect and dispose of debris from roads, curbs, gutters, sidewalks, stairs, paths, parking lots, and other paved surfaces.

• Parking areas

Answer: the PWS states the following:

5.7.1.1.1 Clean roads, curbs, gutters, sidewalks, stairs, paths, and parking lots.

5.7.1.1.2 Parking lots are accessible and well maintained.

5.7.1.1.3 Sweep roads, curbs, gutters, sidewalks, stairs, paths, parking lots, and other paved surfaces as needed, but not less than weekly. Collect and dispose of debris. 5.7.1.1.4 Each workday morning clean the Visitor and Disabled parking spaces, and entries and walkways to the Administration Building.

gutters, sidewalks, stairs, paths, parking lots, and other paved surfaces.

78. Are there event-based or seasonal increases in sweeping requirements?

Answer: No, the PWS states the following:”

5.7.1.1.1 Clean roads, curbs, gutters, sidewalks, stairs, paths, and parking lots.

5.7.1.1.2 Parking lots are accessible and well maintained.

5.7.1.1.3 Sweep roads, curbs, gutters, sidewalks, stairs, paths, parking lots, and other paved surfaces as needed, but not less than weekly. Collect and dispose of debris. 5.7.1.1.4 Each workday morning clean the Visitor and Disabled parking spaces, and entries and walkways to the Administration Building.

gutters, sidewalks, stairs, paths, parking lots, and other paved surfaces.”

79. Please confirm responsibility for maintenance outside the cemetery fence lines.

Answer: the PWS states: “5.6.1.9 Cemetery area includes all of land within the property lines, areas outside the walls and fences, including the areas within the public rights-of way to the edge of public roads, and any debris collecting within the gutters of public roads.”

80. Does the contractor’s scope include:

Answer: Please see the following section in the PWS: 5.6 Trash & Debris Removal

• Exterior fence line vegetation control

Answer: the PWS states “5.3.10.2 The work areas include Irrigated and non-irrigated areas in developed and undeveloped lands within the cemetery property lines, and lands between the property lines and the public roadway.” As well as “5.3.10.4 In addition, maintain a five (5) foot fire break along both sides of the fence lines/property lines surrounding the developed and undeveloped area of the cemetery.”

• Adjacent right-of-way maintenance

Answer: Please see the following section in the PWS: 5.6 Trash & Debris Removal

81. Please provide clarification on the 13 CLIN structure, specifically:

• Which services are included in base CLINs

Answer: Look at each (5.2 and so on) section to see what services are included in the base CLINS.

5.2 Turf & Grasses Maintenance CLIN 0001

5.3 Maintenance of Plants and Plant Beds CLIN 0002

5.4 Irrigation System Maintenance, Management & Repair CLIN 0003

5.5 Maintenance of Drainage Systems CLIN 0004

5.6 Trash & Debris Removal CLIN 0005

5.7 Maintaining Visual Appearance of Pavements CLIN 0006

5.8 Maintaining Visual Appearance of Structures CLIN 0007

5.9 Headstones/Marker Services CLIN 0008

5.10 Headstone Setting – Upright (New and Replacement CLIN 0008

5.11 Headstone Setting – Flat Markers (New and Replacement) CLIN 0009

5.12 Fine-Tuned Alignment – Upright CLIN 0010

5.13 Raise and Re-Align – Upright/Memorial Markers CLIN 0011

5.14 Raise and Re-Align – Flat Markers CLIN 0012

5.15 Sunken Grave Renovation CLIN 0013

• Which services are variable or task-order driven

Answer: See PWS section “6.1.1 The resulting IDIQ contract will consist of both services CLINS subject to Service Contract Act Wage Rates and Davis Bacon Act Wage Rates. Service Task Orders and Construction Task Orders will be placed separately and shall not be combined. “There will be a task order with CLINs 0001 to

0007. The rest of the CLINs will have associated task order due to the fact they are Subject to CBA wages and Commercial Provisions/Clauses.

82. Are there any not-to-exceed (NTE) limits for high-variability work such as:

• Tree removals

• Irrigation repairs

Answer: the PWS section 5.4 Irrigation System Maintenance, Management & Repair does not state that there is a NTE.

• Grave restoration

Answer: there is no grave restoration if you mean sunken grave renovation there is nothing in that section 5.15 Sunken Grave Renovation that talks about NTE.

83. Please clarify whether routine soil testing is required under the base contract:

Answer: I had to amend the PWS to add a soil testing section. Addition in PWS:

5.2.3 Soil Testing

5.2.3.1 Test soils during the base year and every year thereafter before the spring fertilizer application. Soil tests must be conducted by a qualified, independent soils and plant laboratory, university laboratory, or an Agricultural Extension recognized by the State Department of Agriculture, with the experience and capability to conduct the testing indicated and that specializes in types of tests to be performed.

Soil laboratories affiliated with vendors are not permitted.

5.2.3.2 Provide soil reports and recommendations for each distinct geographic region in the cemetery in each testing year.

a. Region 1: Northwest quadrant.

b. Region 2: Southwest quadrant.

c. Region 3: Northeast quadrant.

d. Region 4: Southeast quadrant.

Answer: You are not required to remove trees in this contract. That will be a different contract.

5.2.3.3 Soil extractions must be performed in accordance with standard guidelines for agricultural soil sampling and under the observation of the COR. Soil samples must be taken from areas within the cemetery that will properly represent the soil conditions. The soil test reports must clearly identify the cemetery section(s) from which the samples were taken to assist the contractor in the application of specific soil amendments. The soil reports must clearly identify the “crop” (i.e., turf species) and whether the recommendations are for maintenance of existing turf, or planting of new turf. For each soil sample submitted to the laboratory, a minimum of 10 soil extractions must be taken. Extractions may be taken using a standard 12-inch soil core sampler. See the following link for instructions on how to determine areas to be samples and how to take soil samples: General Information (al-labs-west.com)

5.2.3.4 The Contractor must provide a copy of each soil test results and recommendations to the COR and Pacific District Engineers for approval prior to the fertilizer and amendment purchase.

5.2.3.5 Provide soil analyses in the form of a graphical report showing:

Soil composition (USDA particle size analysis indicating percentages of sand, silt and clay).

Percent organic matter.

Macro and micronutrient fertility tests as determined by pH.

Salinity (ECe).

Nitrate nitrogen, ammonium nitrogen, phosphate phosphorous, potassium, calcium, magnesium, soluble copper, zinc, manganese, iron saturation extract, boron and sodium analyses.

Exchangeable Sodium Percentage (ESP).

Cation exchange capacity (CEC).

Sodium Absorption Ratio (SAR).

Soil Infiltration Rate Testing.

5.2.3.6 Report suitability of tested soils for plant growth: Based upon the test results, the laboratory must provide recommendations for fertilizers and soil amendments to be applied for the maintenance of healthy turf. For turf renovation, the recommendations of the soil testing must provide soil preparation amendments for planting of new turf.

5.2.3.7 State recommendations for macro and micro nutrients in pounds per 1,000 square foot or tons per acre, as necessary to correct soil nutrient deficiencies.

5.2.3.8 State recommendations for soil amendments to be added in pounds per 1,000 square foot or tons per acre to adjust soil pH to within the optimal range for turfgrass health.

5.2.3.9 State recommendations for soil amendments to be added in pounds per 1,000 square foot or tons per acre to correct soil salinity problems where ECe is greater than 4.0 dSm-1 and ESP is less than 15%.

5.2.3.10 State recommendations for soil amendments to be added in pounds per 1,000 square foot or tons per acre to improve soil permeability and increase soil infiltration rates.

5.2.3.11 FOR TURF RENOVATION: State recommendations for compost to be added in cubic yards per 1000 square feet to adjust soil organic matter content of the soil to a minimum of 4 and maximum of 6 percent.

5.2.4 Verification

5.2.4.1 List dates for fertilizer applications on the Cemetery Grounds Management Plan. The actual date of application must be reported to the COR no later than 5 working days after completion of work.

5.2.4.2 Submit to the COR and Pacific District Engineers for approval, laboratory analyses and compositions of each soil amendment and each fertilizer intended for use on the cemetery prior to procuring those products.

5.2.4.3 Submit to the COR and Pacific District Engineers a spread sheet listing each burial section in the cemetery and indicating each fertilizer composition (i.e., N:P:K plus micronutrients), and soil amendment (i.e., lime, gypsum, elemental sulfur) to be applied in each burial section corresponding to the recommendations of the soils reports. The spread sheet will list each product’s manufacturer, trade name and application rate in pounds of product per Acre or 1000 square feet.

5.2.4.4 Documentation of compliance with the soil test application rate must be provided to the COR within 5 working days of fertilizer/soil amendment application.

Examples of suitable documentation include: purchase order; invoice; or delivery documents.

• If required, what is the expected frequency (e.g., annual, semi-annual, by section)?

Answer: See added section 5.2.3 Soil Testing and 5.2.4 Verification.

• Are specific testing parameters required (pH, nutrient profile, salinity, etc.)?

84. Is the contractor responsible for performing soil testing at both cemeteries, including laboratory analysis and reporting?

Answer: Yes, see added section 5.2.3 Soil Testing and 5.2.4 Verification.

85. Please confirm whether soil amendment applications (including lime, gypsum, compost, or other conditioners) are required as part of routine maintenance.

Answer: Yes, see added section 5.2.3 Soil Testing and 5.2.4 Verification.

86. If soil amendments are required:

• Are application rates specified by the Government, or left to contractor discretion?

Answer: See added section 5.2.3 Soil Testing and 5.2.4 Verification.

• Are there target soil conditions (e.g., pH range, nutrient thresholds) that must be maintained?

87. Can the Government provide historical data on:

• Frequency of soil testing

Answer: 1 time a year.

• Volume and type of soil amendments applied annually

Answer: The volume and type of soil amendments varies through out the years. I can not provide this information.

• Areas requiring recurring treatment

Answer: the soil test results determine the treatment.

88. Are soil corrections (e.g., pH balancing using lime or sulfur) considered:

• Routine maintenance

Answer: this work is covered by CLIN 0001.

• Corrective work

Answer: this work is covered by CLIN 0001.

• Or task-order-driven work outside base scope?

Answer: this work is covered by CLIN 0001.

89. Is there an expectation for full-site soil conditioning over the period of performance, or only localized treatment in problem areas?

Answer: full site conditioning

90. Per PWS Sections 5.9–5.15, please clarify which headstone maintenance activities (including alignment, resetting, and correction of sunken graves) are considered incidental to the base contract versus compensated under unit-priced CLINs.

Answer: You are compensated with these CLINS unit-price. CLIN 0007 covers Headstone/Marker Services and Headstone Setting – Upright (New and Replacement). CLIN 0008 covers Headstone Setting – Flat Markers (New and Replacement). CLIN 0009 covers Fine-Tuned Alignment – Upright. CLIN 0010 Covers

91. Please confirm whether ongoing headstone alignment and appearance corrections required to meet performance standards are included in the base contract.

Answer: Yes, you are compensated with these CLINS unit-price. CLIN 0007 covers Headstone/Marker Services and Headstone Setting – Upright (New and Replacement). CLIN 0008 covers Headstone Setting – Flat Markers (New and Replacement). CLIN 0009 covers Fine-Tuned Alignment – Upright. CLIN 0010 Covers

92. Please confirm whether all irrigation repair materials, parts, and supplies required for routine maintenance and repair are to be included in the base contract, or if any reimbursement mechanism applies.

Answer: CLIN 0003 will be the reimbursement mechanism. They are included in the base contract.

93. Please clarify the expected annual volume of irrigation repairs based on historical data or prior contract performance.

Answer: There are about 130 repairs annually.

94. Please confirm whether weekly inspections and 24–48 hour response requirements apply to the entire irrigation system without limitation.

Answer: Yes, the weekly inspections according to the PWS apply to everything with in the scope of the contract. Reference PWS Section: “4.1.14 Inspection of Cemetery Facilities: The Contractor shall perform no less than weekly inspections of the entire cemetery to ensure that National Shrine Standards are met. During this inspection, any deficiencies noted within the scope of the contract will be corrected as soon as practicable. Items that need correcting outside the scope of the contract will be reported to the Contracting Officer or COR. The Contractor will be required to submit inspection reports and work accomplished to the COR weekly on Fridays.

The inspection forms will be provided to the Contractor by the COR.”

In addition it applies to the following section in the PWS: 5.4.2.18.2 “5.4.2.18.2 Actuate individual irrigation zones weekly by manual starts. Observe for broken/malfunction sprinkler heads, leaks in piping visible at the surface. Isolate leaks and make repairs within 24-hours of identification.” And “5.4.2.18.3 At least quarterly monitor flow meters to detect water flow when the system is not in use.

This method will be used to detect leaks that may not be visible on the surface level.

Isolate mainlines and submains until leak(s) is detected. Isolate and repair mainline/submain leak(s) in landscape within 48-hours of detection. For leaks under paving, isolate the leaks and immediately notify the COR of the leak location(s), so the Government can hire a leak detection company to pinpoint the leak location(s). Make provisions to irrigate landscapes until repairs are completed.”

95. Please clarify the estimated number of trees and palms requiring routine pruning, deadwood removal, and palm maintenance under the base contract.

Answer: Approximately 300 trees and 47 palm trees.

96. Please confirm the expected frequency of tree and palm pruning activities throughout the contract term.

Answer: The PWS states “5.3.3.4 At the approval of the COR, trees must have major structural pruning when the trees are coming out of winter dormancy in February.

Trees must…