3678625Q50038 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

03-11-2025

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 To all Offerors/Bidders

3678625Q50038

X

The purpose of this amendment is to answer questions and answers.

All Offerors are required to sign a copy of this amendment. Questions period is over.

Olalekan Ismail Contracting Officer

RFQ 36C78625Q50038 Questions

Will a tax-exempt letter (number) be provided to purchase supplies for this contract or are all supplies treated as services?

No, tax exempt letter will not be provided.

Is Oak Grove (backside of section J behind memorial walk where the oak trees are) included in the mowing area?

Yes, walnut grove is included in the acreage.

Attachment G – (listed on page 1 of the solicitation document) is missing. This is the Subcontractor Participation Document needed to submit with bid. **Page 4 says that the Subcontractor Participation Document is H but H is the Cemetery Standards instead Attachment G is attached to this amendment.

52.216-22 (c) The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. Question: Will there be orders placed for work at any other location that Rock Island National Cemetery, Rock Island Illinois?

a. SOW A.1.2 g) Site or sites…There is another reference to there being more than one site. two sites , confederate cemetery and rock island national cemtetery are Question: If there are multiple sites where is the second site located?

two sites, confederate cemetery and rock island national cemetery are right next to each other.

B.11 Performance Monitoring. There was not a (QASP) Quality Assurance Surveillance Plan provided.

QASP will be provided after award.

SOW Section A.1.1 B) 2) If mowing is delayed by weather or some other reason and grass height becomes excessive, then mowing height shall be increased so no more than one third of the grass height is removed, and it shall then be mowed twice per week at a slightly lower height each time till target height is again achieved.

a. Will the headstones be trimmed twice per week also?NO

b. How will we invoice for these additional mows? as needed if clin is available.

Will the government provide water for washing headstones and irrigating of smaller (new grave cover) sod/seed bed areas? (Not including large turf renovations) Yes, water will be provided.

SOW Section A.1.2 b) At no time can the headstones of a section be not trimmed by COB if cemetery staff have mowed that section. Will the contractor mow areas be mowed by the contractor only or will the government be performing mowing work in the same areas as awarded to the contractor?

cemetery does not plan on mowing unless the contractor cannot keep up, or the contractor runs out of quantities for mowing.

i. If the government will be mowing also will they also be trimming?

ii. And if so, how much work will the contractor not be doing?

b. SOW A.1.3 b) There are two references to the government mowing. i. Concurrently with the government mowing

ii. If cemetery staff have mowed that section on concurrent mowing and flat marker edging instances.

SOW A.1.3 Blade Edge All Flat Markers: The contractor shall blade edge turf and vegetation around upright (45,152) flat markers. Please clarify, they can’t be upright and flat plus that number is not right.

Flat Marker Count is 2,860

B.7 inclement weather – other than prolonged snow cover, shall not be considered and excusable delay in meeting specifications.

a. The government expects the Contractor to work through all weather conditions and to apply additional labor and equipment as necessary to meet deadlines.

b. The Contractor is responsible for taking all precautions to prevent damage to the cemetery.

the contractor has 1 weather delay day 4 days to complete the cycle. weather conditions will very, and a case-by-case basis will be used.

A.1.1 M) Unsuitable mowing conditions are likely at times due to heavy rain, lightning, or other extreme conditions. The Cemetery Director has authority to stop work if conditions are such that work that day shall do more damage than good to the cemetery grounds or is dangerous to workers.

8. The question for 9 is to clarify that if the government doesn’t allow work due to environmental conditions out of the contractors control such as rains or standing water then why it is not considered an excusable delay.

it is an excusable, but the contractor is still expected to finish the cycle.

Fine tune alignment vs pulling a stone out of it’s socket. Will the stone be required to be pulled out of its socket for Fine Tune Alignment?

The 5931 headstones will be Fine Tune Aligned and if needed, “those headstones that are below or above allowable grade shall be fixed to proper height”. Allowable grade is 24”-26” with a pleasing top line. FINE TUNE AND ALIGN ONLY

What is the wage rate for landscaping and lawn care workers since they are service employees. The wage rate does not specify this. Only construction wages.

DBA and SCA are noted on the price schedule in column B.

I see there is a solicitation for a new irrigation system at Rock Island. What will be the responsibilities of the Irrigation staff in this case?

not related to mowing and trimming contract as it only has start up and shutdown.