Q_3_example_calendars.pdf

This file appears to be a calendar or scheduling document (Q_3_example_calendars.pdf) related to the Clay County Board of County Commissioners' Public-Private Partnership (P3) Request for Proposals for the Clay County Regional Sports Complex Expansion in Florida. The RFP seeks a comprehensive Design-Build-Finance-Operate-Maintain (DBFOM) engagement for the expansion of an approximately 250-acre athletic and recreation facility currently comprising eight multipurpose athletic fields, parking, trails, and supporting improvements. Respondents must deliver market analysis, feasibility studies, facility programming, construction, ongoing operations, field and grounds maintenance, and lifecycle asset stewardship throughout the agreement term. The deadline for inquiries is October 23, 2026 at 4:30 p.m., with proposals due November 9, 2026 at 4:00 p.m. A non-mandatory bid opening is scheduled for November 10, 2026 at 9:00 a.m. at the Clay County Administration Building, with estimated Board recommendations on December 8, 2026.

Respondents must propose viable financing structures including tax-exempt bonds, taxable debt, bank financing, private placements, nonprofit arrangements, or blended options, with full disclosure of all sources, uses, costs, and County commitments. The County intends to minimize its net annual contribution while achieving operational self-sufficiency to the greatest practical extent, though a negotiated public contribution may be necessary for capital repayment and lifecycle investment. Performance and payment bonds of 100 percent are required for projects exceeding $200,000. Respondents must demonstrate comparable P3 project delivery experience, documented financing capability, full-time operation and programming of multisport complexes, and appropriate Florida professional and contractor licensure. Evaluation criteria include team qualifications and integration (20 points), project understanding and technical approach (20 points), operations and maintenance capabilities (30 points), financing and affordability (30 points), revenue generation and county return (25 points), schedule and risk allocation (15 points), and references and results (10 points). Clay County maintains a local preference policy and Buy American policy, both available on the County website.