PWS White City Boiler Inspection Services Final.doc

PWS

(Performance Work Statement) VA SORCC Boiler Plant Inspections

A. GENERAL

A.1 GOAL:

The objective of this contract with a sanitation service provider is to provide VA Southern Oregon Rehabilitation Center and Clinics (VA SORCC) with Boiler Plant Inspection Services. This contract should be for one base year and four options years as follows:

Base Year: 11/1/2026 to 10/31/2027.

Option Year 1: 11/1/2027 to 10/31/2028 Option Year 2: 11/1/2028 to 10/31/2029 Option Year 3: 11/1/2029 to 10/31/2030 Option Year 4: 11/1/2030 to 10/31/2031

A.2 BACKGROUND:

The VA SORCC has three heating boilers, each rated at 250HP operating at low pressure (<15 psi), gas and oiled fired. Yearly state inspections are required on all three boilers, one deaerator/ feed water tank, one heat recovery tank, one condensate tank, and one bottom blow tank.

A.3 LOCATION OF SERVICES:

VA SORCC

8495 Crater Lake Hwy

White City, OR 97503

A.4 DVA – FURNISHED PROPERTY OR SERVICES:

Contractor to furnish labor, personnel, materials and equipment to perform inspections on three heating boilers, each rated at 250HP, gas and oil fired.

A.6 DEFINITIONS:

Qualified Professional Inspector: The inspections shall be supervised on-site by a "Qualified Professional Inspector", defined as anyone or combination of:

1. A boiler inspector who has a valid commission from the National Board of Boiler and Pressure Vessel Inspectors.

2. A boiler inspector who has qualified by passing a written examination under the laws, rules and regulations of a jurisdiction of a state.

3. A boiler inspector who is regularly employed as a boiler inspector by a jurisdiction that has adopted and administers one or more sections of the ASME Boiler and Pressure Vessel Code as a legal requirement and has a representative serving as a member of the ASME (American Society of Mechanical Engineers) Conference Committee.

4. A boiler inspector who is regularly employed by an insurance company that has been licensed or registered by the appropriate authority of a state of the United States to write boiler and pressure vessel insurance.

A.7 DOCUMENTATION:

Service record documents shall be provided at the conclusion of each inspection to the Facilities management and shall include but is not necessarily limited to: name of company, name of technician rendering the service, date with which the services are rendered and any follow-up required. See B.4 for other specific requirements.

A.8 TRAINING:

NA

A.9 PATIENT Confidentiality:

NA

B. TECHNICAL APPROACH/TASK

B.1 HOURS OF OPERATION:

1. Contractor to work at the VA SORCC between the hours of 7:30am and 4:30pm, Monday through Friday, excluding federal holidays.

B.2 DELIVERY/PICK-UP POINT:

VA SORCC

8495 Crater Lake Hwy

White City, OR 97503

B.3 METHODS TO BE USED:

1. The vendor shall use standard methods and procedures for the items required to be collected/delivered to the VA SORCC.

2. All work shall be in conformance with State, local and/or Federal laws.

B.4 SPECIFIC REQUIREMENTS:

1. Contractor to furnish labor, personnel, materials and equipment to perform inspections on the following.

a. (3) Three heating boilers, each rated at 250HP (operating pressure <15psi), gas and oil fired.

b. (1) One deaerator/feed water tank (Option Year 1 and 3 only)

i. Perform a non-destructive test (Option Year 3 only) A certified inspector must be present during the NDT Test in order for the NDT test to be valid (See B.4.5 below)

c. (1) One heat recovery tank (Option Year 1 and 3 only)

d. (1) One condensate tank (Option Year 1 and 3 only)

e. (1) One bottom blow tank (Option Year 1 and 3 only)

2. Inspections to include a TYPE “A” Internal and External inspection and a TYPE “C” External inspection under steam pressure for each boiler.

3. The contractor shall witness and sign a checklist of boiler safety devises as per VA-SORCC testing procedures during the external operational inspection and shall provide a written inspection report upon completion of each inspection to Facilities Management Service. The checklist of required safety devises to be tested will be available to the contractor

4. The inspections are to be scheduled anytime throughout the term of the contract at the discretion of the Boiler Plant Lead.

5. Why an Inspector Must Be Present

a. Legal Compliance: Without an inspector’s presence and approval, the NDT cannot be considered valid for regulatory purposes.

b. Safety Verification: The inspector confirms that the test is conducted according to recognized standards (e.g., ASME, NBIC) and that any defects are properly documented.

c. Certification: The inspector’s signature or approval is required on the Certificate of Inspection or NDT report, which is necessary for the boiler to remain in service.

B.5 DELIVERABLES:

NA

B.6 ID Badge:

NA

B.7 PERSONNEL:

The contract manager shall be responsible for management and coordination of the contract and shall be the point of contact with all government representatives. The contractor shall notify the contracting officer in writing prior to contract start date the names of the Contract Manager and an alternate contract manager.

The Contract Manager shall be available for the Government to reach. During normal business hours, the contract manager shall respond within one business day from the time of notification. During non-business hours, the Contract Manager shall respond within one business day.

B. 8 SERVICES Delivery Summary:

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

C. SPECIAL CONTRACT REQUIREMENTS

C.1 QUALITY Control:

The contractor is responsible for developing and maintaining a quality program to ensure that the services are performed in accordance with commonly accepted commercial practices. The contractor is responsible for developing and implementing procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor is responsible for developing quality control procedures addressing each specific bid item of the contract to include a service delivery summary. The contractor is responsible for submitting the quality control program to the Contracting Officer with their proposal.

C.2 QUALITY Assurance:

1. The government will periodically evaluate the contractor’s performance by way of Environment of Care Specialist to monitor the performance to ensure services are received.

2. Contractor will be here on the appointed times and days, unless necessary to come more often as requested by the VA SORCC.

3. The completed services shall be performed in an efficient and reliable manner. The VA SORCC has the right to reject work if the work is not performed in an efficient and reliable manner with the timelines and frequencies outlined above.

C.3 GOVERNMENT Remedies:

The Contracting Officer is responsible for following Contract Terms and Conditions.

C.4 RECOGNIZED Holidays:

The contractor is not responsible to provide services on the following days but must provide frequent enough service prior to and after these holidays:

New Years Day, Martin Luther Kings Day, President’s Day, Memorial Day, Juneteenth, Fourth of July, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas.

C.5 PERSONNEL Identification:

NA.

C.6 PERSONNEL Policy:

The Contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for their personnel:

1. Worker’s compensation, Professional Liability Insurance, Income tax withholding, and Social Security payments.

2. The parties agree that such personnel shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

C.7 LAWS & Ordinances:

The Contractor shall comply with all applicable laws, ordinances and regulations (Federal, state, city or otherwise) covering his operations under the contract.

C.8 TWO WAY RADIOS:

The use of two-way radios is prohibited in all VA SORCC buildings. The equipment shall be turned off upon entering either of those buildings.

C.9 INVOICES:

All payments shall be made in arrears upon receipt of a proper invoice. Invoices will provide the following minimum information:

· Contract Number

· Date of Service

· Itemized Charges

· Weight of all waste and recycle

· Authorizing Official

D. TECHNICAL EXHIBITS

None