PWS White City Boiler Inspection Services With Boiler Plant Operator FINAL.doc

PWS

(Performance Work Statement)

VA Southern Oregon Rehabilitation Center and Clinics (SORCC) Boiler Plant Inspections

A. GENERAL

A.1 GOAL:

The objective of this contract is to provide VA Southern Oregon Rehabilitation Center and Clinics (VA SORCC) with Boiler Plant Inspection Services. This contract should be for one base year and four options years as follows:

Base Year: 12/1/2026 to 11/30/2027

Option Year 1: 12/1/2027 to 11/30/2028

Option Year 2: 12/1/2028 to 11/30/2029

Option Year 3: 12/1/2029 to 11/30/2030

Option Year 4: 12/1/2030 to 11/30/2031

A.2 BACKGROUND:

The VA SORCC has three Power boilers, each rated at 250HP operating at low pressure (<15 psi), gas and oiled fired. Yearly state inspections are required on all three boilers, one deaerator/ feed water tank (DA/FWT), one heat recovery tank (HRT), one condensate storage tank (CST), and one bottom blow tank (BBT).

******Option year three will require the yearly state inspections on all three boilers, one deaerator/ feed water tank, one heat recovery tank, one condensate tank, and one bottom blow tank and have a Non-Destructive Test (NDT), And a Life Expectancy report performed on the DA/FWT ******.

A.3 LOCATION OF SERVICES:

VA SORCC

8495 Crater Lake Hwy

White City, OR 97503

A.4 DVA – FURNISHED PROPERTY OR SERVICES:

Contractor to Provide

1. Payment of the Authorized Boiler Inspector (All years of contract).

2. Furnish labor, personnel, materials and equipment as required to perform NDT inspections of the DA/FWT (Year 3 Only).

3. Provide Certified Written Life Expectancy Report for the DA/FWT (Year 3 Only).

A.5 DEFINITIONS:

Qualified Professional Inspector: The inspections shall be supervised on-site by a "Qualified Professional Boiler Inspector", defined as a combination of:

1. A boiler inspector who has a valid In-Service (IS) commission from the National Board of Boiler and Pressure Inspectors.

2. A boiler inspector who is regularly employed as a boiler inspector by The State of Oregon.

A.6 DOCUMENTATION:

Service record documents shall be provided at the conclusion of each inspection to the White City VA SORCC Boiler Plant Operator (Derrick Schawo) or the Facility Management Services (FMS) Deputy Chief (Stephen Stimson) and shall include but is not necessarily limited to: Name of company, name of technician rendering the service, date with which the services are rendered and any required follow-up. See B.4 for other specific requirements.

B. TECHNICAL APPROACH/TASK

B.1 HOURS OF OPERATION:

1. Contractor to work at the VA SORCC between the hours of 7:30am and 4:30pm, Monday through Friday, excluding federal holidays.

B.2 DELIVERY/PICK-UP POINT:

VA SORCC

8495 Crater Lake Hwy

White City, OR 97503

B.3 METHODS TO BE USED:

1. The vendor shall use standard methods and procedures for the items required to be collected/delivered to the VA SORCC.

2. All work shall be in conformance with State, local and/or Federal laws.

B.4 SPECIFIC REQUIREMENTS:

1. Contractor to furnish a Qualified Professional Boiler Inspector to perform inspections on the following for each year of the contract.

a. (3) Three power boilers, each rated at 250HP (operating pressure <15psi), gas and oil fired.

i. To perform Internal Inspections

ii. To perform External Inspections

iii. Witness the Safety Device Testing During the External Inspections

b. (1) One deaerator/feed water tank (Internal Inspections)

c. (1) One heat recovery tank (Internal Inspections)

d. (1) One Condensate Tank (Internal Inspections)

e. (1) One bottom blow tank (Internal Inspections)

2. Contractor to furnish labor, personnel, materials and equipment to perform the following (During Year 3.)

a. NDT inspection on the DA/FWT (Option Year 3 only)

b. Life Expectancy report on the DA/FWT (Option Year 3 only)

i. Perform a non-destructive test (Option Year 3 only) A certified inspector must be present during the NDT Test in order for the NDT test to be valid.

ii. NDT must be performed by Certified American Society for Non-Destructive Testing (ASNT) Level II technicians who are experienced in evaluating Boilers and Pressure Vessels.

iii. Visually inspect all visible pressure vessel and tanks surfaces for corrosion, material thinning, deposits, and weld cracking.

iv. Shall perform non-destructive tests (NDT) using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non-destructive tests.

v. Inspect DA spray nozzles and trays.

vi. Completely examine all accessible welds utilizing the WFMT test method. Properly prepare the surfaces before testing.

vii. Determine pressure vessel material thickness by UT. Thickness measurement locations shall be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total). Measurement locations on the shell shall be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total). The technician may recommend fewer or more tests to the owner, providing justification.

viii. Typically, the pressure vessel section containing the deaerator trays and sprays is not accessible for non-destructive testing. The experience is that this section, which is mainly exposed to steam, is less vulnerable to weld failures and material thinning than the storage section which contains condensate and make-up water.

ix. This NDT Testing must be Witnessed by a National Board-Certified Boiler Inspector Employed by the State of Oregon.

c. A Written report shall be submitted under the Seal of a professional Engineer that details the result of the NDT Testing and gives the life expectancy of the DA / Feedwater tank.

i. This Report must be Written and Certified by a Licensed Professional Engineer that specializes in life expectancy evaluations Of Pressure Vessels.

3. Qualification Requirements for Consultant and Inspection Personnel:

a. A professional engineering firm That Employees a Licensed Professional Engineer (Professional License (PE)) that specializes in life expectancy evaluations must be part of the team and provide an analysis and recommendations under their seal based on the evaluation of the boiler and associated equipment by means of visual inspection and non-destructive testing conducted by experienced boiler inspectors and non-destructive testing experts on the team.

b. A National Board-Certified Boiler Inspector Employed by the State of Oregon.

c. Non-destructive testing personnel shall be certified to American Society for Non-destructive Testing (ASNT) Level II, who are experienced in evaluating boilers and associated equipment.

4. Inspections to include a TYPE “A” Internal inspection and a TYPE “C” External inspection under steam pressure for each boiler.

5. The Boiler Inspector shall witness and sign a checklist of boiler safety devises as per VA-SORCC testing procedures during the external operational inspection and shall provide a written inspection report upon completion of each inspection to Facilities Management Service. The checklist of required Boiler Safety Devises to be tested will include but are not limited to the following.

a. Flame Failure

b. Boiler Gauge Glass

c. Primary Low Water Cut Off

d. Low Water Alarm

e. Secondary Low Water Cut Off

f. High Steam Pressure (Recycle Pressure Limit)

g. High- High Steam Pressure (Non-Recycle Pressure Limit)

h. High Water Alarm

i. Both Steam Safety Valves (Tested on boiler)

j. Steam Safety Valve Accumulation Testing

6. The inspections are to be scheduled anytime throughout the term of the contract at the discretion of the Boiler Plant Lead.

7. Why an Inspector Must Be Present:

a. Legal Compliance: Without an inspector’s presence and approval, the NDT cannot be considered valid for regulatory purposes.

b. Safety Verification: The inspector confirms that the test is conducted according to recognized standards (e.g., ASME, NBIC) and that any defects are properly documented.

c. Certification: The inspector’s signature or approval is required on the Certificate of Inspection or NDT report, which is necessary for the boiler to remain in service.

B.5 DELIVERABLES:

Certificates of Inspection for all Boilers and Pressure Vessels Life Expectancy report on the DA/FWT NDT Report for the DA/FWT

B.6 ID Badge:

NA

B.7 PERSONNEL:

The contract manager shall be responsible for management and coordination of the contract and shall be the point of contact with all government representatives. The contractor shall notify the contracting officer and the Boiler Plant Lead in writing prior to contract start date the names of the Contract Manager and an alternate contract manager.

The Contract Manager and the alternate contract manager shall be available for the Government to reach. The contract manager shall respond within one business day from the time of notification.

B. 8 SERVICES Delivery Summary:

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

C. SPECIAL CONTRACT REQUIREMENTS

C.1 QUALITY Control:

The contractor is responsible for developing and maintaining a quality program to ensure that the services are performed in accordance with commonly accepted commercial practices. The contractor is responsible for developing and implementing procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the contractor is responsible for developing quality control procedures addressing each specific bid item of the contract to include a delivery service summary. The contractor is responsible for submitting the quality control program to the Contracting Officer with their proposal.

C.2 QUALITY Assurance:

1. The government will periodically evaluate the contractor’s performance by

a. Documenting any failure to respond to communication within one (1) Business Day

b. Failure to Show up for Scheduled inspections.

2. Contractor / Sub-contractor shall be physically present on the appointed times and days, unless necessary to come more often as requested by the VA SORCC.

3. The completed services shall be performed in an efficient and reliable manner. The VA SORCC has the right to reject work if the work is not performed in an efficient and reliable manner with the timelines and frequencies outlined above.

C.3 GOVERNMENT Remedies:

The Contracting Officer is responsible for following Contract Terms and Conditions.

C.4 RECOGNIZED Holidays:

The contractor is not responsible for providing services on the following days but must provide frequent enough service prior to and after these holidays:

New Years Day, Martin Luther Kings Day, President’s Day, Memorial Day, Juneteenth, Fourth of July, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas.

C.5 PERSONNEL Identification:

NA.

C.6 PERSONNEL Policy:

The Contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for their personnel:

1. Worker’s compensation, Professional Liability Insurance, Income tax withholding, and Social Security payments.

2. The parties agree that such personnel shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

C.7 LAWS & Ordinances:

The Contractor shall comply with all applicable laws, ordinances and regulations (Federal, state, city or otherwise) covering his operations under the contract.

C.8 TWO WAY RADIOS:

The use of two-way radios is prohibited in all VA SORCC buildings. The equipment shall be turned off upon entering either of those buildings.

C.9 INVOICES:

All payments shall be made in arrears upon receipt of a proper invoice. Invoices will provide the following minimum information:

· Contract Number

· Date of Service

· Itemized Charges

· Weight of all waste and recycle

· Authorizing Official

D. TECHNICAL EXHIBITS

NA