PWS_IOT Services AMLC APS4 Warehouse.pdf

PERFORMANCE WORK STATEMENT

INITIAL OUTFITTING & TRANSITION (IO&T) SERVICES

Army Medical Logistics Command (AMLC) APS-4 Warehouse

Buildings 765 & 955 Camp Carroll, Republic of Korea

04 August 2026

1.0 TASK ORDER PROVISIONS

1.1 Project Title

Initial Outfitting & Transition (IO&T) Services AMLC APS-4 (Army Prepositioned Stocks) Warehouse, Buildings 765 & 955, Camp Carroll, Republic of Korea

1.2 Non-Personal Services

This is a non-personal services task order for the Contractor to provide IO&T services supporting the activation of the AMLC APS-4 Warehouse, Buildings 765 and 955, at Camp Carroll, Republic of Korea. The Government shall not exercise supervision or control over the Contractor's employees performing services under this task order, and Contractor personnel shall not be considered Government employees for any purpose. The Contractor shall provide all personnel, supervision, management, equipment, materials, supplies, transportation, and other resources necessary to perform the services specified in this Performance Work Statement (PWS), except for those items specifically identified as Government-Furnished Property (GFP). The Contractor shall be responsible for the supervision, management, direction, and control of its personnel and shall perform all required services in accordance with the terms and conditions of this task order.

1.3 Base Contract Requirements

This Task Order PWS supplements the requirements of the Base MATOC Contract and establishes project-specific requirements applicable to this task order. Unless specifically modified by this Task Order, all applicable requirements, terms, conditions, and deliverables established in the Base MATOC Contract remain in full force and effect. Offerors shall develop their technical and price proposals in accordance with both the Base MATOC Contract and this Task Order PWS.

1.4 Notice to Proceed

Work shall not begin until the Contracting Officer issues a written Notice to Proceed (NTP). The NTP will establish the effective start date of the task order period of performance (PoP).

1.5 Contract Change Authority

Only the Contracting Officer is authorized to modify the terms and conditions of this task order.

The Contractor shall not act upon direction from other Government personnel that would change the scope, price, or schedule. Any such change must be authorized through a written contract modification issued by the Contracting Officer.

1.6 Organizational Conflict of Interest

The Construction Contractor, its subcontractors, and any affiliated entities supporting the design or construction of the project shall not participate as the Contractor, subcontractor, consultant, or supplier in any procurement conducted under this task order. The Contractor shall immediately notify the Government of any actual, potential, or perceived organizational conflict of interest (OCI) identified during performance of this task order. The Government reserves the right to determine the existence of an OCI and direct appropriate corrective action.

1.7 Government-Furnished Property (GFP)

Government-Furnished FF&E is not anticipated under this task order. The Contractor shall procure all FF&E required by this PWS unless otherwise authorized through a written contract modification issued by the Contracting Officer.

1.8 Government-Furnished Information (GFI)

The Government may provide Government-Furnished Information (GFI) for informational purposes and to assist Offerors in developing their proposals and the Contractor in performing the requirements of this task order. The Contractor shall verify existing site conditions and shall not rely solely upon the accuracy or completeness of the GFI. The Government does not warrant the accuracy or completeness of the GFI unless expressly stated otherwise.

1.9 Government Points of Contact

The U.S. Army Corps of Engineers, Engineering and Support Center, Huntsville (CEHNC), will administer this task order. The CEHNC and customer points of contact for this task order are identified below. Each individual is authorized to act only within the responsibilities and limitations of the identified role. Nothing in this section authorizes any individual other than the Contracting Officer to modify the terms and conditions of this task order.

Agency and Position Name Email Address Role/Responsibility

CEHNC Contracting Officer

Antwan Royster antwan.d.royster@usace.army.mil

Contractual authority

CEHNC Project Manager/COR

Kaleb Whisenant

Kaleb.a.whisenant@usace.army.mil

Technical administration and coordination

CEHNC Interior Designer

Lauren Houpt

Lauren.m.houpt@usace.army.mil

CID, FF&E, finishes, signage reviews and acceptance

CEHNC Safety Officer

Todd Lewis todd.d.lewis@usace.army.mil

Safety document review and approval

CEHNC CT

Specialist

Justin Griffin justin.griffin@usace.army.mil

Contract administration POC

AMLC PDT

Representative

Bret Mower bret.m.mower.civ@army.mil

Customer concurrence and coordination

AMLC On-Site PDT Representative

Ted Lewis ted.a.lewis3.civ@army.mil

Facility coordination

HFPA PDT

Representative

Joe Mandell joseph.e.mandell.civ@army.mil

Technical requirements and BVD review/support

The Government may update names or contact information by written notice to the Contractor without a task-order modification, provided the responsibilities and contractual authority assigned to each role remain unchanged.

mailto:antwan.d.royster@usace.army.mil mailto:Kaleb.a.whisenant@usace.army.mil mailto:Lauren.m.houpt@usace.army.mil mailto:todd.d.lewis@usace.army.mil mailto:justin.griffin@usace.army.mil mailto:bret.m.mower.civ@army.mil mailto:ted.a.lewis3.civ@army.mil mailto:joseph.e.mandell.civ@army.mil

2.0 PROJECT OVERVIEW

2.1 Background

The Army Medical Logistics Command (AMLC) acquires, maintains, manages, and issues APS-4 Korea Class VIII materiel and equipment in support of Combatant Command and Army Service Component Command contingency requirements. Building 765 is a new 2,075-square-foot, climate-controlled warehouse constructed to provide additional storage supporting the APS-4 Korea mission. Building 955 supports the storage and maintenance of Class VIII materiel and equipment for APS-4 Korea forward-positioned stocks. Building 761 was constructed to replace Building 832 for oxygen-cylinder storage and is not included in the requirements of this PWS.

2.2 Project Scope

The Contractor shall provide comprehensive Initial Outfitting and Transition (IO&T) services necessary to support the activation of the AMLC APS-4 Warehouse, Buildings 765 and 955, at Camp Carroll, Republic of Korea, in accordance with the requirements of this PWS. The required service categories are:

• Comprehensive Project Management Services (Section 3.1)

• Comprehensive Interior Design Services (Section 3.2)

• Comprehensive Furniture, Fixtures, and Equipment Planning Services (Section 3.3)

• Comprehensive Equipment Purchasing Services (Section 3.4)

• Comprehensive Transition & Relocation Services (Section 3.5)

• Comprehensive Installation, Testing & Training Services (Section 3.6)

• Comprehensive Warehouse Management Services (Section 3.7)

• Comprehensive Final Turnover & Closeout Services (Section 3.8)

2.3 Unique Project Execution Considerations

Construction of Building 765 is complete. Building 955 was previously outfitted and activated and is currently occupied and in use by AMLC personnel. The Contractor shall verify completed conditions in Building 765 before procurement and installation and coordinate work in Building 955 to minimize disruption to ongoing operations and protect personnel, stored materiel, existing FF&E, and facility systems.

2.3.1 Schedule Objectives

The Government’s objective is to achieve Functional Occupancy for Building 765 and complete all remaining task-order work as early as practicable while ensuring a realistic, executable, and minimally disruptive approach to ongoing operations. The BOD for Building 765 was achieved in February 2026. Building 955 is currently occupied and in use by AMLC personnel. The Contractor shall plan and execute work in Building 955 in a manner that minimizes disruption to ongoing operations to the maximum extent practicable.

2.3.1.1 Contractor-Proposed Schedule

The Government will not prescribe a completion date. The Offeror shall propose a comprehensive and realistic project schedule reflecting its best approach to complete all required IO&T activities. The proposed schedule shall:

• Demonstrate a clear and logical sequence of work from NTP through final Government acceptance;

• Include all major tasks, milestones, and deliverables;

• Account for validation, Government review and acceptance, procurement, manufacturing, overseas shipping, delivery, installation, testing, training, system validation, and final turnover;

• Address coordination with occupied and operational areas, including phasing, access, and work restrictions, as applicable; and

• Be supported by a basis-of-schedule narrative identifying key assumptions, constraints, risks, and mitigation strategies.

Offerors shall right-size their proposed approach and clearly communicate how the proposed staffing, sequencing, and resources support timely completion. The Government will evaluate the proposed schedule for realism, feasibility, and alignment with the requirements to minimize disruption to ongoing operations and achieve timely project completion. A schedule that is unrealistic, inadequately supported, or inconsistent with identified project constraints may be evaluated unfavorably.

2.3.1.2 Schedule Acceleration

The proposed schedule shall be based on normal, efficient contract execution and shall not assume Government funding for overtime, additional shifts, premium or expedited manufacturing or shipping, or other schedule-acceleration measures. The Contractor may implement acceleration measures at no additional cost to the Government. Acceleration costs shall not be chargeable to the Government unless authorized through a written contract modification issued by the Contracting Officer.

2.4 Government-Furnished Project Information (GFI)

The Government-furnished project information identified in Section 9.0 includes the Building 765 and 955 floor plans, initial equipment list, and cybersecurity requirements. Offerors shall review this information when developing their technical approach, price, staffing, and project schedule. The Contractor shall verify existing conditions in accordance with Sections 3.3.1 and 3.3.2.

2.5 Additional Contract Requirements

In addition to the service categories identified in Section 2.2, this task order includes the following additional contract requirements:

• CLIN 0003 – Service Contract Reporting (SCR) (Section 3.1.21)

• CLIN 0004 – Defense Base Act (DBA) Insurance (Section 5.4)

Offerors shall separately price each additional contract requirement under its corresponding Contract Line-Item Number (CLIN) in accordance with the Price Proposal Worksheet (Attachment A).

2.6 Place of Performance

The Contractor may perform planning, project management, and other off-site activities from remote work locations. However, the Contractor shall physically be on site to perform site conditions validation, MEP validation, delivery, installation, testing, training, final turnover, and other activities requiring physical access to the facilities at the AMLC APS-4 Warehouse, Buildings 765 and 955, Camp Carroll, Republic of Korea.

2.7 Period of Performance (PoP)

The base Period of Performance (PoP) for this task order shall be twelve (12) months from the effective date established in the Notice to Proceed (NTP). For proposal purposes, Offerors shall assume an anticipated contract award date of 30 September 2026 when developing their proposals.

2.8 Contract Options

This task order includes the following contract options, which may be exercised by the Government in accordance with the terms and conditions of the contract:

• CLIN 0005 – Option 01: One (1) Six-Month Period of Performance Extension

• CLIN 0006 – Option 02: One (1) Six-Month Warehousing Extension

Offerors shall propose and separately price each Option CLIN as part of their proposal. Inclusion of Option CLINs in the solicitation does not obligate the Government to exercise any option.

3.0 PROJECT EXECUTION REQUIREMENTS

3.1 Comprehensive Project Management Services

The Contractor shall provide the project management, coordination, integration, schedule management, and issue resolution necessary to complete all PWS requirements from NTP through contract closeout.

3.1.1 Key Personnel

For purposes of this PWS, Key Personnel are the Project Manager, Interior Designer, and Medical Equipment Planning Specialist. All Key Personnel shall meet the qualification requirements established in the MATOC IV Base Contract and any additional qualifications identified herein.

The Offeror may propose additional positions as Offeror-proposed Key Personnel when it determines that the positions are necessary or provide added value to project execution. The proposal shall identify each additional position, describe its duties and anticipated level of participation, explain its benefit to the project, and include the individual’s resume. Upon Government acceptance, Offeror-proposed Key Personnel shall be subject to the same continuity, substitution, qualification, and staffing-plan requirements as Government-required Key Personnel.

The Offeror shall submit resumes for all proposed Key Personnel with its initial proposal.

3.1.2 Project Manager

The Contractor shall designate a Project Manager (PM) as its primary point of contact with authority to act on the Contractor’s behalf and commit the resources necessary for contract performance. The PM shall manage Contractor and subcontractor performance, coordinate with the Government and project stakeholders, and remain available during normal business hours throughout the task order period of performance. The PM is not required to be assigned full-time.

3.1.3 Dual Hatting of Key Personnel

The Contractor may assign a qualified individual to more than one Key Personnel position when the individual meets the qualifications for each position and the arrangement does not adversely affect performance. The Contracting Officer may reject or withdraw acceptance of a dual-hatting arrangement and require separate qualified personnel when necessary to ensure adequate performance.

3.1.4 Changes to Key Personnel

The Contractor shall maintain continuity of Key Personnel throughout the task order period of performance. Any proposed substitution of Key Personnel shall be submitted to the Contracting

Officer for review and approval in accordance with the requirements of the Base MATOC Contract. Replacement personnel shall possess qualifications and experience equal to or greater than those of the individual being replaced and shall meet all qualification requirements established in the Base MATOC Contract and this PWS. If a Key Personnel change becomes necessary due to circumstances beyond the Contractor's control, the Contractor shall notify the Contracting Officer as soon as practicable and submit the proposed replacement for Government approval.

3.1.5 Project Management Plan (PMP)

The Contractor shall develop and maintain a Project Management Plan (PMP) that describes the Contractor's approach to planning, coordinating, executing, monitoring, and successfully completing the requirements of this PWS. At a minimum, the PMP shall describe the Contractor's management organization, project controls, communications, document management, schedule management, issue management, and overall project administration.

The Contractor may organize the PMP in any format, provided it satisfies the requirements of the Base MATOC Contract, this PWS, and all applicable attachments. The Contractor shall submit the PMP to the Contracting Officer for Government review and acceptance no later than 30 calendar days after NTP and maintain the PMP throughout the task order period of performance. The Contractor shall update the PMP as necessary to reflect changes in project execution, organization, or management approach.

3.1.6 Project Execution Schedule (PES)

The Contractor shall develop and maintain a Project Execution Schedule (PES). An initial PES shall be submitted with the Contractor’s proposal demonstrating the proposed approach for executing the requirements of this PWS. Following task order award, the Contractor shall submit a draft PES to the Contracting Officer for Government review no later than 30 calendar days after NTP and a final PES for Government review and acceptance no later than 60 calendar days after

NTP.

At a minimum, the PES shall identify major project milestones, critical-path activities, activity relationships, Government review periods, procurement activities, long-lead items, equipment deliveries, installation activities, testing, training, turnover, contract closeout activities, and other events necessary to execute this PWS. When applicable, the PES shall identify milestone activities for long-lead or other critical equipment.

The PES shall account for installation-access processing, applicable Republic of Korea holidays, installation closures, port and customs processing, overseas shipping, Government review periods, required Government or installation actions, and construction or facility dependencies affecting procurement, delivery, installation, or project completion.

3.1.7 Project Execution Schedule Updates

The Contractor shall maintain the Government-accepted Project Execution Schedule (PES) throughout the task order period of performance. The Contractor shall update the PES at least monthly and submit the updated schedule with the Monthly Project Status Report. Additional schedule updates may be required during periods of critical, accelerated, or time-sensitive project activities as requested by the Contracting Officer. Each update shall accurately reflect current project status and clearly identify changes from the previous schedule, including completed activities, revised milestone dates, critical path changes, delayed activities, recovery actions, and impacts to project execution or contract completion.

3.1.8 Synchronization Matrix (SYMX)

A Synchronization Matrix (SYMX) is not required as part of this Performance Work Statement

(PWS).

3.1.9 Risk Management Plan (RMP) and Risk Register

The Offeror shall submit a draft Risk Management Plan (RMP) and Risk Register with its initial proposal in response to the Request for Proposal. The draft RMP and Risk Register shall be included within the proposal page limitations established by the RFP and will be evaluated as part of the Offeror’s technical approach and demonstrated understanding of the project. Upon contract award, the Contractor shall further develop, maintain, and update the RMP and Risk Register throughout the task order period of performance.

The Risk Register shall identify known or reasonably foreseeable project-specific risks that could affect successful execution of this task order. Risks shall include, as applicable, schedule, procurement, logistics, equipment availability, limited OCONUS competition, overseas shipping, port and customs processing, host-nation requirements and holidays, installation access and escort requirements, construction or facility dependencies, delayed Government or installation actions, staffing, warehousing, installation, testing, training, and other project-specific execution risks.

The Risk Register shall not consist solely of generic project-management risks that could apply to any IO&T project. It shall demonstrate the Offeror’s understanding of the requirements, constraints, and execution challenges associated with this project. Each risk shall identify, at a minimum, the risk description, probability of occurrence, impact, mitigation strategy, risk owner, current status, and planned resolution or contingency actions. The Contractor shall review and update the Risk Register throughout contract performance and submit updates as required by this PWS.

3.1.10 Project Decision and Change Management Tracker (PDCMT)

The Contractor shall develop and maintain a Project Decision and Change Management Tracker (PDCMT) throughout the task order period of performance. The PDCMT shall serve as the official record of all Contractor, Government, end user, vendor, and other project decisions and changes affecting execution of this PWS.

The Contractor shall submit the initial PDCMT format to the Contracting Officer for Government review and acceptance no later than 30 calendar days after NTP or prior to user meetings beginning, whichever comes first. Following Government acceptance of the format, the Contractor shall maintain the PDCMT throughout the task order period of performance and update it as decisions and changes occur. Changes affecting task-order scope, price, or schedule shall not be implemented unless authorized in writing by the Contracting Officer.

At a minimum, the PDCMT shall document:

• Unique tracking number;

• Description of the decision or change;

• Date the decision or change was initiated;

• Organization or individual requesting the decision or change;

• Government concurrence or approval, when applicable;

• Current status;

• Impact to project scope;

• Impact to project schedule;

• Impact to project budget or procurement;

• Associated deliverables, procurement packages, equipment items, or project documents affected; and

• Other information necessary to document the decision or change and support successful execution of the PWS.

The Contractor shall review the current status of all open decisions and changes during each recurring progress meeting and maintain the PDCMT until all items have been resolved, incorporated into the project, or otherwise closed.

3.1.11 Project Phasing and Staffing Mobilization Plan

The Contractor shall submit a Project Phasing and Staffing Mobilization Plan with its proposal and maintain the plan throughout the task order period of performance. At a minimum, the plan shall identify staffing by project phase, Key Personnel assignments, personnel mobilization and demobilization, staffing transitions, and labor resources necessary to successfully perform the requirements of this PWS. The Contractor shall update the plan as staffing or project execution changes occur.

The Contractor shall staff the project in accordance with the Government-accepted plan and ensure each Key Person remains actively engaged at a level appropriate to the applicable project phase through final Government acceptance and closeout of the work associated with that individual’s discipline. Nominal assignment without meaningful participation shall not satisfy this requirement. Completion of an interim deliverable shall not end a Key Person’s responsibilities when continued coordination, review, field support, deficiency resolution, or closeout activities remain within that individual’s discipline.

The Contractor shall not materially reduce planned Key Personnel participation without prior written approval from the Contracting Officer and Government acceptance of an updated plan.

Changes to designated Key Personnel shall also comply with Section 3.1.4.

3.1.12 Subcontractor Management Plan

The Contractor shall submit the task-order-specific Subcontractor Management Plan required by the MATOC IV Base Contract with its proposal. The Contractor shall maintain and update the plan when subcontractors, assignments, or the subcontracting approach change.

3.1.13 Lessons Learned Report

The CEHNC Project Manager will provide the Lessons Learned Report template after award. The Contractor shall use the provided template to document lessons learned, observations, recommendations, best practices, challenges encountered, and opportunities for process improvement identified by the Government, customer, Contractor, and other project stakeholders, as applicable, throughout contract performance. The Contractor shall compile stakeholder input into a draft Lessons Learned Report for Government review during the Lessons Learned/After Action Review (AAR) meeting. The Contractor shall incorporate applicable Government comments and submit the final Lessons Learned Report within 10 calendar days after the AAR meeting.

3.1.14 SharePoint Site

A SharePoint Site is not required by this Performance Work Statement (PWS).

3.1.15 Meetings

The Contractor shall plan, coordinate, conduct, and participate in meetings necessary to successfully execute the requirements of this PWS. At a minimum, the Contractor shall conduct the meetings identified below.

3.1.15.1 Pre-Award Site Visit

The Government will not conduct a pre-award site visit as part of this solicitation. Offerors shall develop their proposals based on the information provided in this PWS and its attachments.

3.1.15.2 Kickoff Meeting - Virtual

The Contractor shall conduct a Project Kickoff Meeting within 14 calendar days after issuance of the NTP. For the purposes of this PWS, the Project Kickoff meeting shall be conducted virtually. At a minimum, the meeting shall review the Contractor's proposed project execution approach, major milestones, key personnel, deliverables, and other matters necessary to initiate project performance.

3.1.15.3 Initial On-Site Survey

The Contractor shall conduct a thorough, in-person Initial On-Site Survey to verify existing conditions, validate project information, and identify conditions affecting project execution.

The survey shall include, as applicable, physical layouts and dimensions, floor conditions, installation locations, delivery routes, electrical service and panels, electrical outlets and receptacles, data and telecommunications locations, utility connection points, and other conditions affecting FF&E procurement, delivery, installation, testing, or operation.

The Initial On-Site Survey shall support the field and MEP validation required by Sections

3.3.1 and 3.3.2. The Contractor shall identify deficiencies, discrepancies, incompatibilities, or other conditions that may prevent or delay performance of the PWS and notify the Contracting Officer in accordance with Section 3.3.2. Applicable findings shall be documented in the Field and MEP Validation Report.

The Initial On-Site Survey shall be scheduled in accordance with Section 8.0. If no survey date is established by the Government, the Contractor shall propose the survey date in the initial PES.

3.1.15.4 User FF&E Validation Meeting(s)

The Contractor shall conduct FF&E user validation meetings with the AMLC PDT Representative, applicable end users, and other project stakeholders to validate equipment requirements, quantities, locations, space plans, estimated costs, and functional and infrastructure requirements. The meetings shall also identify omitted, unnecessary, or incorrectly specified items and resolve issues affecting FF&E planning and procurement. The Contractor shall incorporate meeting results into the applicable FF&E Package, Validated Equipment List (VEL), Rough Order of Magnitude, and other project deliverables and document proposed changes in the PDCMT. End-user concurrence shall not constitute authorization to change the task-order scope or procure FF&E.

3.1.15.5 Weekly Progress Meetings

The Contractor shall conduct weekly progress meetings with the Government to review project status, schedules, risks, submittals, procurement activities, and issues affecting performance. At a minimum, the agenda shall address work completed since the previous meeting, planned activities, outstanding action items, unresolved issues, corrective actions, upcoming milestones, and the current status of the Project Execution Schedule (PES), Risk Management Plan (RMP), and Project Decision and Change Management Tracker (PDCMT).

The Contractor shall distribute the agenda no later than twenty-four (24) hours before the meeting. Meetings may be conducted more frequently when necessary to support critical project activities.

3.1.15.6 Additional Coordination Meetings

Additional coordination meetings may be conducted by the Contractor or requested by the Government as necessary to ensure effective project management, achievement of project milestones, and close Contractor/Government coordination. The Contractor shall ensure that appropriate personnel attend each meeting based on the matters to be addressed.

3.1.15.7 Lessons Learned/After Action Review Meeting

Before requesting final Government acceptance, the Contractor shall participate in a Government-led Lessons Learned/After Action Review (AAR) meeting to review the draft Lessons Learned Report. The meeting shall allow the Government, customer, Contractor, and other project stakeholders, as applicable, to validate lessons learned, observations, recommendations, and best practices; discuss challenges encountered during project execution; and identify opportunities for process improvement.

3.1.16 Weekly Progress Reports

The Contractor shall submit a Weekly Progress Report no later than twenty-four (24) hours before each weekly progress meeting. At a minimum, the report shall summarize work completed during the reporting period, planned activities for the upcoming reporting period, project schedule status, procurement status, outstanding action items, unresolved issues, risks, and the current status of the PES, RMP, and PDCMT.

During on-site installation activities, the Weekly Progress Report shall include dated and captioned photographs documenting work completed and significant deficiencies or issues affecting installation. Each photograph shall identify the applicable building, location, and date taken and comply with the photography requirements in Section 6.3.

As applicable, the report shall also identify the status of installation-access requests, overseas shipments, customs processing, scheduled deliveries, and outstanding Government, customer, or installation actions that may affect contract performance.

3.1.17 Monthly Project Status Reports

The Contractor shall submit a Monthly Project Status Report with each monthly invoice. The report shall summarize work completed during the billing period, overall project progress, schedule status, procurement status, significant risks and issues, planned activities for the next reporting period, and progress toward completion sufficient to support Government review and acceptance of the associated invoice.

3.1.18 Meeting Minutes

The Contractor shall prepare and distribute draft meeting minutes for all meetings conducted under this PWS, unless otherwise directed by the Contracting Officer. At a minimum, the draft meeting minutes shall document attendees, key discussion topics, decisions, action items, responsible parties, and action item due dates. The Contractor shall distribute the draft meeting minutes to the Government within 3 business days after each meeting. The Contractor shall incorporate Government review comments and submit final meeting minutes within 3 business days after receipt of Government comments.

3.1.19 Project Documentation

The Contractor shall establish, maintain, and update complete, accurate, and current project documentation throughout the task order period of performance. Project documentation shall include all plans, schedules, reports, meeting minutes, correspondence, approvals, deliverables, and other documentation necessary to document project execution and demonstrate compliance with the requirements of this PWS. Upon request, the Contractor shall make project documentation available to the Government.

3.1.20 Invoicing Requirements

3.1.20.1 Schedule of Values (SOV) and Invoice Logic Summary

The Contractor shall submit a proposed SOV and Invoice Logic Summary to the Government no later than 30 calendar days after issuance of the NTP. A sample SOV and Invoice Logic

Summary is provided as Attachment B for reference. The Contractor's proposed SOV and Invoice Logic Summary shall be submitted for Government acceptance prior to submission of the Contractor's first invoice and shall serve as the basis for progress payments through Government acceptance of the final invoice. The SOV shall correlate to the requirements of this PWS, applicable CLINs, the Contractor's PES, and measurable project milestones. The Invoice Logic Summary shall clearly define the measurable and observable criteria used to support each invoiced percentage of completion.

3.1.20.2 Invoice Submission

The Contractor shall submit invoices in accordance with the Base MATOC Contract. Each invoice shall identify the applicable CLIN, billing period, and invoice amount and include the accepted SOV, Invoice Logic Summary, and Monthly Project Status Report required by Section 3.1.17. Before submitting an invoice for payment, the Contractor shall obtain concurrence from the Government-designated customer representative. The final invoice shall also include the Final Release Form in Attachment G.

3.1.20.3 Furniture, Fixtures, and Equipment (FF&E) Invoicing

The Contractor shall not invoice for FF&E until the items have been delivered, installed, tested, as applicable, and accepted by the Government unless otherwise authorized in writing by the Contracting Officer. Requests for payment shall include a completed DD Form 250 or other Government-approved acceptance documentation in accordance with the Base MATOC Contract.

3.1.21 Service Contract Reporting (SCR)

The Contractor shall comply with the Service Contract Reporting (SCR) requirements of the Base MATOC Contract. The Contractor shall submit all required SCR information accurately and within the timeframes specified by the Contract and applicable regulations. The Contractor shall submit annual SCR data for each applicable fiscal year of contract performance and submit the final SCR data at contract completion if required by the Base MATOC Contract.

3.2 Comprehensive Interior Design Services

The Contractor’s Interior Designer shall develop the Furniture, Fixtures, and Equipment (FF&E) Package, including FF&E fabrics and finishes, based on the Validated Equipment List (VEL) and current building design documents. The fully developed FF&E Package shall establish the required salient characteristics to support pricing, procurement, and installation. The Contractor shall coordinate with the AMLC PDT Representative, CEHNC points of contact, individual vendors regarding their project management plans and schedules, and Original Equipment Manufacturers (OEMs) to develop the FF&E Package. The FF&E Package shall include Furniture Illustration Sheets for all applicable items identified in the VEL and contain all elements identified in Attachment F.

3.2.1 FF&E Procurement Package

The Contractor must provide a fully developed FF&E Package consistent with applicable standards established for the facility and provided by the Government after award. The Contractor must coordinate all FF&E fabrics, finishes, and textures with the CEHNC Interior Designer assigned to the project. The Contractor must submit the completed FF&E Package for Government review and acceptance prior to soliciting quotes or initiating procurement.

3.2.2 Signage and Wayfinding Package

The Contractor must conduct a comprehensive signage assessment by reviewing Government-provided interior and exterior signage plans and identifying gaps, omissions, discrepancies, or potential duplication. The Contractor must reconcile signage to be provided under this task order with signage provided or planned by the Government, customer, construction contractor, host nation, or another source. Concurrently, the Contractor must review planned and installed facility equipment to identify specialized safety signage required for equipment operation, hazard communication, and regulatory compliance. Based on these assessments, the Contractor must develop a complete signage and wayfinding package limited to signage to be procured by the Contractor under this task order.

The signage package must address, as applicable, room identification, life safety, wayfinding, housekeeping, exterior signage, shelving labels, pallet racking row and location labels, load-capacity signs, controlled-substance areas, video monitoring, public announcements, and equipment and facility safety. All signage must comply with applicable Republic of Korea requirements, United States federal requirements, UFC 3-120-01, Design: Sign Standards, and AMLC standards. The signage package must include signage plans, elevations, a message schedule, and other information necessary to communicate the minimum signage requirements.

Room identification and wayfinding signage must be coordinated with the building’s interior finishes. Signage must be provided in both English and Korean.

The Contractor must submit the signage package for Government review and acceptance before soliciting quotes. Before fabrication, the Contractor must submit signage vendor shop drawings for Government review and acceptance. Before shipment, the Contractor must verify completed custom signage against the accepted shop drawings and message schedule, including wording, spelling, translations, agency names, colors, dimensions, and quantities, and correct discrepancies before shipment.

3.2.3 Interior Design Procurement Support

The Contractor’s Interior Designer must prepare all FF&E and signage documentation required for the solicitation of quotes and submit the documentation to the CEHNC Interior Designer for review and acceptance before requesting quotes from vendors or dealers. The Contractor must consolidate like Joint Schedule Numbers (JSNs) and limit the number of procurement packages submitted for Government review to the maximum extent practicable. The Contractor’s Interior Designer must review the quotes received and include technical ratings of each vendor or dealer, together with the Interior Designer’s recommendation, in the applicable procurement package.

3.2.3.1 Procurement Planning and Scheduling

Where applicable, the Contractor must plan the submission and Government review of procurement deliverables to allow sufficient time for field validation of existing conditions by the selected vendor or dealer. The Contractor must also account for the lead times required to manufacture fabrics that are not in stock, estimated at approximately 14 weeks, while meeting the required installation dates identified in the accepted Project Execution Schedule

(PES).

3.2.3.2 Furniture Vendors and Manufacturers

The Contractor must procure the furniture packages from furniture vendors and manufacturers that can meet the required performance standards. Some, but not all, vendors considered by CEHNC to be capable of meeting the required performance standards include those that are or were part of the CEHNC Integrated Modular Medical Support System (IMMSS) Blanket Purchase Agreement (BPA) suite of approved contractors—Herman Miller, Haworth, and Knoll. However, it is the Contractor’s discretion to recommend furniture vendors capable of meeting all technical, schedule, delivery, warranty, and other applicable requirements at the lowest overall cost. Any changes must be coordinated with and accepted by the CEHNC Interior Designer and AMLC PDT Representative.

3.2.3.3 Product Unavailability and Substitutions

If an item, fabric, or finish becomes unavailable at any point during the procurement process, the Contractor must notify the Government immediately and recommend a substitute for Government review and acceptance. The proposed substitute must meet or exceed the accepted salient characteristics and applicable performance requirements. The Contractor must not procure or authorize fabrication of the proposed substitute before receiving Government acceptance.

3.3 Comprehensive Furniture, Fixtures, and Equipment (FF&E) Planning Services

The Contractor shall provide validation and planning services for all FF&E and information technology items identified in Attachment S. The Contractor shall coordinate with the AMLC PDT Representative, CEHNC points of contact, installation personnel, end users, OEMs, and other stakeholders, as applicable, to verify that each item meets functional requirements and can be procured, delivered, installed, operated, and maintained within the existing facilities. Planning shall include field and mechanical, electrical, and plumbing (MEP) validation, VEL development, cost estimating, procurement scheduling, long-lead item identification, and information technology and cybersecurity coordination.

3.3.1 Field Verification of Existing Conditions and Dimensions

The Contractor shall physically verify all existing conditions and dimensions affecting FF&E planning, procurement, delivery, installation, operation, or maintenance and shall not rely solely on Government-furnished information when conditions can be verified. Verification shall include, as applicable, installation locations, space dimensions, ceiling heights, openings, delivery routes, equipment footprints, clearances, floor composition and condition, floor flatness and levelness, and mounting or anchorage locations.

Field verification shall be completed before finalizing layouts, specifications, salient characteristics, or procurement documentation. For custom-fabricated or site-dependent items, the selected vendor or dealer shall verify applicable dimensions before fabrication. Government review and acceptance shall not relieve the Contractor of responsibility for field verification.

3.3.2 Mechanical, Electrical, and Plumbing Validation

Prior to procurement, the Contractor shall validate that planned FF&E is compatible with existing mechanical, electrical, and plumbing systems and supporting infrastructure through review of available building documents, including the applicable drawings in Attachments Q and R, and physical site verification. Validation shall include, as applicable, electrical service, voltage, frequency, phase, receptacle and plug configurations, disconnects, electrical panels, equipment connection points, available power capacity, battery-charging requirements, heating, cooling, ventilation, plumbing, drainage, data and network connections, fire-protection and fire-alarm interfaces, and structural or anchorage conditions.

Validation shall be based on available building documents and observable field conditions. The Contractor shall not perform destructive investigation, structural testing, or construction-type testing unless separately authorized in writing by the Contracting Officer. When FF&E requires review, approval, connection, inspection, or acceptance by installation public works, fire-protection, information technology, cybersecurity, safety, or other authorities, the Contractor shall identify the applicable stakeholders and coordinate the requirements before procurement.

The Contractor shall document the field and MEP validation results in a Field and MEP Validation Report identifying the locations and FF&E evaluated, measurements and conditions verified, discrepancies or incompatibilities identified, and recommended resolutions. The report shall include photographs of relevant field conditions, equipment nameplates, electrical panels, outlets, plugs, disconnects, and connection points, as applicable. The Contractor shall submit the report with the initial VEL for Government review and acceptance in accordance with Section

8.0. Applicable validation results shall also be included in affected procurement packages.

The Contractor shall notify the Contracting Officer and AMLC PDT Representative of field or MEP discrepancies within 2 business days after discovery. The notification shall identify the affected FF&E, describe the condition and its effects, and recommend a resolution. The Contractor shall not procure affected FF&E until the Contracting Officer provides written direction.

3.3.3 Pallet Racking and Shelving Validation

Prior to procurement, the Contractor shall validate the quantity, configuration, dimensions, load capacity, layout, clearances, access aisles, stability requirements, floor interface, and installation conditions for the pallet racking and shelving identified for Building 765 in Attachment S. The Contractor shall verify the proposed pallet-racking layout against Attachment P and the Building 765 design drawings in Attachment Q and confirm compatibility with existing structural, utility, and fire-protection systems. Based on available building documents and observable field conditions, validation shall address floor condition, load capacity, flatness, levelness, and suitability for the proposed freestanding installation method.

The pallet racking shall be freestanding and shall not be drilled, bolted, anchored, or otherwise permanently attached to the floor. When available information or observable conditions are insufficient to validate the proposed system, or when the manufacturer or applicable requirements require permanent anchorage, the Contractor shall notify the Contracting Officer and AMLC PDT Representative and obtain written direction before procurement. The Contractor shall document applicable floor and pallet racking validation results in the Field and MEP Validation Report required by Section 3.3.2 and include the accepted requirements in the applicable procurement package.

The proposed pallet racking vendor shall perform an on-site verification of observable floor conditions, floor levelness, rack layout, stability requirements, sprinkler constraints, and other installation conditions before the applicable procurement package is finalized. Required shims, leveling materials, load-distribution components, rack-protection components, hardware, safety accessories, signs, labels, and other installation components shall be included in the vendor quote, procurement package, and extended installation. All components shall be compatible with the required freestanding, nonpenetrating installation unless otherwise authorized in writing by the Contracting Officer. Spare components shall be included when identified in Attachment S or the Government-accepted procurement package.

The Building 765 sprinkler system was provided under the Government’s construction contract.

In-rack fire suppression is not required under this task order. The Contractor shall coordinate the pallet racking layout, height, configuration, and storage clearances with available sprinkler plans, approved submittals, installed sprinkler heads, and applicable fire-protection requirements.

The Contractor shall configure and install the racking to accommodate the installed sprinkler system without modification. The Contractor shall not relocate, remove, drain, impair, or modify the sprinkler system unless authorized through a written contract modification issued by the Contracting Officer and coordinated with the responsible fire-protection authority. The Contractor shall prevent damage during delivery and installation and repair Contractor-caused damage at no additional cost to the Government.

All pallet racking and shelving shall include required load-capacity signs and identification labels for each row, pallet position, and level, as applicable. The Contractor shall coordinate the labeling nomenclature, format, and location with the AMLC PDT Representative and CEHNC Interior Designer and incorporate the accepted requirements into the signage package required by Section 3.2.2. The layout, rack-protection components, signs, and labeling requirements shall be accepted by the Government before procurement.

Before shipment, the Contractor shall verify that the pallet racking system includes all Government-accepted uprights, horizontal beams, bracing, decking, bases, hardware, stability and load distribution components, rack-protection components, signs, labels, accessories, and required spare components. The Contractor shall correct discrepancies before releasing the shipment.

3.3.4 Forklift Validation and Planning

The Contractor shall validate, procure, deliver, test, and provide training for the electric and diesel forklifts identified in Attachment S. The electric forklift shall have a rated capacity of not less than 1.2 metric tons at the required lift height and load center, a minimum lift height of 171 inches, and a minimum free-lift height of 42.5 inches. The diesel forklift shall have a rated capacity of not less than 4,000 pounds at the required lift height and load center.

Before procurement, the Contractor shall validate each forklift’s intended use and compatibility with the accepted pallet-racking layout, anticipated pallet dimensions and weights, aisle widths, turning clearances, overhead clearances, door openings, floor conditions, and operating environment. Validation shall address, as applicable, the required load center, mast configuration, collapsed height, fork length and configuration, attachments, tire requirements, battery and charger requirements, plug and receptacle configuration, available electrical service, fuel requirements, emissions, ventilation, and applicable indoor or outdoor operating restrictions.

Each procurement package shall include the applicable forklift, forks, required accessories, operating and maintenance manuals, warranty, delivery, testing, and operator training. The electric-forklift package shall also include the battery, charger, charging cables, and connectors.

The Contractor shall provide sufficient technical documentation to demonstrate that each proposed forklift can perform its intended functions within the validated facility and pallet-racking conditions. Any charger connection or extended installation shall comply with Sections

3.3.2 and 3.4.3. Construction or modification of building electrical-distribution systems is not included unless authorized through a written contract modification issued by the Contracting Officer.

3.3.5 Reuse of Existing FF&E

Reuse or relocation of existing FF&E is not required except for the 13 existing lockers identified in Attachment T and Section 3.5.1.

3.3.6 Validated Equipment List (VEL)

Attachment S provides the Government’s initial FF&E requirements for Buildings 765 and 955.

The Contractor shall validate each item and develop and maintain a VEL…