Public_Record_Declaration_or_Claim_of_Exemption.pdf
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- Solicitation number
- 26-P-00009
- Issued by
- Hillsborough County, Florida
About this file
This is a Public Record Declaration or Claim of Exemption form required by the City of Tampa for proposers responding to the Professional Building Plan Review & Inspections Services Request for Qualifications (RFQ). The City of Tampa is seeking qualified, licensed service providers to perform ongoing and as-needed residential and commercial construction plan review and inspection services for building, electrical, mechanical, and plumbing trade categories within the city limits in compliance with Florida Statutes 468, 471, and 481. Services will address single and multi-story structures requiring permitting and building code enforcement. The RFQ was released on October 27, 2025, with proposals due by November 17, 2025, at 4:30 pm, and includes a non-mandatory pre-proposal meeting scheduled for November 4, 2025. The City intends to pre-qualify a minimum of three respondents based on experience, qualifications, location, and ability to perform. The contract will be structured as an all-inclusive unit price per hour model, with a potential one-year initial term and options for three additional one-year renewals.
This form requires proposers to declare whether any portion of their submitted proposal qualifies for exemption from Florida's public records disclosure requirements under Chapter 119 of the Florida Statutes. Proposers must execute either Section I, indicating no exemption applies, or Section II, designating specific exempt portions with corresponding statutory citations. Section II includes an indemnification agreement whereby proposers claiming exemptions agree to protect, defend, indemnify, and hold the City of Tampa, its officers, employees, and agents harmless from all claims arising from public records inspection or copying requests, including payment of all associated legal fees, court costs, and expert witness expenses through counsel selected by the City, regardless of claim validity.
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Public Record Declaration or Claim of Exemption
As a Proposer, any document you submit to the City of Tampa may be public record and be open for personal inspection or copying by any person. In Florida “public records” are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made, or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.
Section 119.011(11), F.S. A document is subject to personal inspection and copying unless it falls under one of the public records exemptions created under Florida law. Please designate what portion of your proposal, if any, qualifies to be exempt from inspection and copying:
Note: Execute either section I. or II., but not both; Proposer may not modify language.
Information regarding the Florida Public Records Law can be located in the RFQ under Section 3. General Conditions, Subsection 3.4 Florida Public Records Law.
I. NO EXEMPTION FROM PUBLIC RECORDS LAW
No part of the proposal submitted is exempt from disclosure under the Florida public records law, Ch. 119, F.S.
Proposer’s Signature Date
II. EXEMPTIOM FROM PUBLIC RECORDS LAW AND AGREEMENT TO INDEMNIFY AND
DEFEND THE CITY OF TAMPA
The following parts of the proposal submitted are exempt from disclosure under the Florida public records law because: (list exempt parts and statutory citation):
By claiming that parts of the proposal are exempt from the public records law, the undersigned Proposer agrees to protect, defend, indemnify, and hold the City of Tampa, its officers, employees, and agents free and harmless from and against any and all claims arising out of a request to inspect or copy the proposal.
The undersigned Proposer agrees to investigate, handle respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the City of Tampa and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.
Proposer’s Signature Date
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