Prospective Quoter Cover Letter.pdf
PDF 610 KB Posted
- Attached to
- JANITORIAL SERVICES Federal contract opportunity
- Solicitation number
- 191T7026Q0002
- Issued by
- Department of State
About this file
This is a Request for Quotations (RFQ) for janitorial services for the U.S. Tri-Mission in Italy, covering locations in Rome, Milan, Florence, and Genoa. The U.S. Government intends to award a contract to the responsible company submitting the lowest-priced, acceptable offer, potentially without further discussions. Pre-quotation conferences are scheduled for December 12-16, 2025, at various consulate locations, with interested parties required to email RomeGSOProcurement@state.gov by December 10, 2025, to arrange building entry.
Quotations must be submitted electronically to RomeGSO-Offers@state.gov by January 12, 2026, at 12:00 noon local time, with specific submission requirements including file formats (MS-Word, MS-Excel, Adobe Acrobat PDF, or zip) and a 25MB size limit. Offerors must complete and submit several documents, including SF-1449, pricing information, representations and certifications, and proof of SAM registration. A completed IRS Form W-14 is also required, and failure to be registered in the SAM database may result in the quotation being deemed non-responsible.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Questions and Answers 2.docx | DOCX document | |
| Attachment 2b Florence Technical Specifications - Rev.1.docx | DOCX document | |
| Conference Minutes.pdf | ||
| Amendment of Solicitation - No. 0001.pdf | ||
| Attachment 1c Milan Prices - Rev.1.xlsx | XLSX spreadsheet | |
| Questions and Answers.pdf | ||
| 191T7026Q0002.docx | DOCX document | |
| Attachment 2c Milan and Genoa Technical Specifications.doc | DOC document | |
| Attachment 1c Milan Prices.xlsx | XLSX spreadsheet | |
| Attachment 1a Rome Prices.xlsx | XLSX spreadsheet | |
| Attachment 5 Form W14.pdf | ||
| Attachment 2b Florence Technical Specifications.docx | DOCX document | |
| Attachment 2a Rome Technical Specifications.doc | DOC document | |
| Attachment 1d Genoa Prices.xlsx | XLSX spreadsheet | |
| Attachment 1b Florence Prices.xlsx | XLSX spreadsheet | |
| SF-1449.pdf |
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Text version
Rome, 01 December 2025
Dear Prospective Quoter:
Subject: Request for Quotations for Janitorial Services for Solicitation number 191T7026Q0002.
Enclosed is a Request for Quotations (RFQ) for janitorial services for the U.S. Tri-Mission in
Rome and the Consulates in Milan and Florence, and the Consular agency in Genoa, Italy. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard
Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site followed by a site survey.
The pre-quotation conference will be held on December 12, 2025, at 10:00 a.m. (local time) at the
U.S. Embassy in Rome, at the US Consulate in Florence on December 15, 2025, at 11:00 a.m.
(local time), and at the US Consulate in Milan on December 16, 2025, at 11:00 a.m. (local time).
Prospective quoters should e-mail to RomeGSOProcurement@state.gov by December 10, 2025, at 12:00 noon (local time) for additional information or to arrange entry to the buildings.
Quotations must be submitted electronically to RomeGSO-Offers@state.gov by January 12, 2026, at 12:00 noon (local time). No quotations will be accepted after this time. Quotations must be in
English and incomplete quotations will not be accepted.
It is important to make sure the submission is made in specific size and format; in MS-Word or
MS-Excel or Adobe Acrobat (Pdf) file format or zip formats. The file size must not exceed 25MB if the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB.
mailto:RomeGSO-AcquisitionsDL@state.gov mailto:RomeGSO-Offers@state.gov
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their quote. Failure to be registered at time of quotation submission may deem the offeror’s quotation to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Crystal D. Sheridan
Contracting Officer
Enclosure:
12/01/2025 09:14 GMT
Sheridan, Crystal (SheridanCD@state.gov) http://www.irs.gov/w14 https://www.sam.gov/
File details come from the government source that posted it. Updated .