PROJECT MANUAL SECTIONS I THRU VI DKX REROOF IBF 02_04_2025.pdf

PROJECT MANUAL

Advertisement for Bids, Instructions to Bidders, Bidding and Contract Requirements, and Technical Specifications

REQUEST FOR BIDS

for

Metropolitan Knoxville Airport Authority Knoxville Downtown Island Airport (DKX)

Reroof Museum Hangar and Reroof of Maintenance Building

SEPARATE BID ITEM NO. 1: Reroof Museum Hangar SEPARATE BID ITEM NO. 2: Reroof of Maintenance Building

AIP X-XX-XXXX-XX-XXXX

BIL X-XX-XXXX-XX-XXXX

KNOXVILLE DOWNTOWN ISLAND AIRPORT

KNOXVILLE, TENNESSEE

Prepared for:

ISSUED FOR BIDS

February 4, 2025

CHA Consulting, Inc.

3008 Topside Business Park Drive Suite “E” Louisville, TN 37777

Snapshot

Metropolitan Knoxville Airport Authority Knoxville Downtown Island Airport (DKX)

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

TABLE OF CONTENTS TOC-1

TABLE OF CONTENTS

Project Team Directory Professional Certifications

SECTION PAGE NO.

I. BIDDING REQUIREMENTS

Advertisement for Bids – Legal Notice AB-1 to AB-4 Instructions to Bidders IB-1 to IB-20

Form - Substitution Request During Bidding Period

II. BID PROPOSAL PACKET – BID PROPOSAL FORMS, PRICE, AND ATTACHMENTS

Bid Proposal Form and Price BF-1 to BF-7 Proposal Attachments:

Bid Bond – Attachment No. 1 BF-9 TO BF-10 Form Non-collusion Affidavit – Attachment No. 2 BF-11 Equal Opportunity Report Statement – Attachment No. 3 BF-13 DBE Objectives and Policy Statement – Attachment No. 4 BF-15 DBE Program Bid Conditions– Attachment No. 5 BF-17 to BF-33 Buy American Certificate - Attachment No. 6 BF-35 Certification of Non-segregated Facilities – Attachment No. 7 BF-37 Identification of Principals – Attachment No. 8 BF-39 Subcontractor Solicitation Information – Attachment No. 9 BF-31 Drug Free Workplace Affidavit – Attachment No. 10 BF-43 Statement of Compliance Certificate Illegal Immigrants – Attachment No. 11 BF-45 Certification Against all Debarment and Suspension – Attachment No. 12 BF-47 Contractor Licenses – Attachment No. 13 BF-49

III. CONTRACT FORMS

Sample Contract Form C-1 to C-9 Contract Appendix A – Required Contract Provisions for Airport Improvement Program and Obligated Sponsors Contract Appendix B – TDOT Mandatory Language

Contract Attachments:

Certificate of Secretary – Attachment No. 1 CA-1 Attestation Regarding Personnel Used in Contract

Performance – Attachment No. 2 CA-3 Environmental Law Compliance Certificate and Indemnity

Agreement - Attachment No. 3 CA-5 Certificate of Insurance (insert) - Attachment No. 4 CA-7 Executed W-9 Request for Taxpayer Identification and

Certification (insert) - Attachment No. 5 CA-9 State of Tennessee – Iran Divestment Act Certification - Attachment No. 6 CA-11 Construction Performance Bond - Attachment No. 7 PB-1 Construction Payment Bond - Attachment No. 8 PB-3

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

TABLE OF CONTENTS TOC-2

IV. GENERAL PROVISIONS

Section 10 Definition of Terms ..............................................................................................10-1 Section 20 Proposal Requirements and Conditions...............................................................20-9 Section 30 Award and Execution of Contract ......................................................................30-13

Form – Notice-of Intent to Award Contract Section 40 Scope of Work....................................................................................................40-15 Section 50 Control of Work..................................................................................................50-17 Section 60 Control of Materials ...........................................................................................60-21 Section 70 Legal Regulations and Responsibility to Public ..................................................70-23 Section 80 Execution and Progress......................................................................................80-31

Form – Notice-to-Proceed – Separate Bid Item No. 1: Museum Hangar Reroof Form – Notice-to-Proceed – Separate Bid Item No. 2: Reroof Maintenance Building 80-08 Failure to Complete on Time - Liquidated Damages

Section 90 Measurement and Payment ..............................................................................90-41 Form - Affidavit of Final Payment Form - Affidavit of Release of Liens Form - Consent of Surety – For Final Payment Form - Contractor Warranty Form Form - Final Waiver of Liens

V. TECHNICAL SPECIFICATIONS

DIVISION 01 GENERAL REQUIREMENTS

Section # Section Name 01 10 00 Summary 01 19 60 Request for Information Procedures

Form - Request for Information 01 25 00 Substitution Procedures

Substitution Request Form 01 26 00 Contract Modification Procedures

Sample Form Supplemental Instructions Sample Form Proposal Request Sample Form Construction Change Directive Sample Form Change Order

01 29 00 Payment Procedures Sample Form - Contractor's Application for Payment Sample Form - Schedule of Values

01 31 00 Project Management and Coordination 01 32 00 Construction Progress Documentation 01 33 00 Submittal Procedures

Form - Agreement for Release of Electronic Files 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 73 00 Execution Requirements 01 73 29 Cutting and Patching 01 77 00 Closeout Procedures 01 78 23 Warranties and Product Data

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

TABLE OF CONTENTS TOC-3

DIVISION 02 EXISTING CONDITIONS

Section # Section Name 02 41 19 Selective Demolition

DIVISION 05 STEEL

Section # Section Name 05 31 00 Steel Decking

DIVISION 06 WOOD, PLASTICS, AND COMPOSITES

Section # Section Name 06 10 00 Rough Carpentry

DIVISION 07 THERMAL AND MOISTURE PROTECTION

Section # Section Name 07 62 00 Sheet Metal Flashing and Trim 07 92 00 Joint Sealants

DIVISION 09 FINISHES

Section # Section Name 09 29 00 Gypsum Board 09 51 23 Acoustical Tile Ceilings 09 65 13 Resilient Base and Accessories 09 65 19 Resilient Tile Flooring 09 91 13 Exterior Painting 09 91 23 Interior Painting

DIVISION 13 SPECIAL CONSTRUCTION

Section # Section Name 13 34 19 Metal Building Systems

VI. APPENDICES

Appendix No. 1: Federal Wage Rates

Appendix No. 2: FAA AC 150/5370-2G Airport Safety Requirements

Appendix No. 3: MKAA DKX Terminal & Maintenance Hanger Reroof – Concept Report January 2025 as prepared by MHM Architects

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

TABLE OF CONTENTS TOC-4

VII. DRAWINGS INDEX

END TABLE OF CONTENTS

REROOF MUSEUM HANGAR AND PARTIAL REROOF OF MAINTENANCE BUILDING

PROJECT DIRECTORY PD-1

PROJECT TEAM DIRECTORY

The Proposal Documents herein; Advertisement for Bid, Instructions to Proposal, the Bid Forms, Schedules, and Attachments, Contract, Contract Forms, General Provisions, Special Provisions, Technical Specifications, Drawings, Addenda, and all ensuing referenced material issued by the Owner for the purpose of obtaining Proposals for all the Work as prepared by the following Team:

OWNER:

Metropolitan Knoxville Airport Authority 2055 Alcoa Highway, Suite I Alcoa, Tennessee 37701

Vice President of Engineering and Planning: Mr. Bryan D. White, PE, Phone: (865) 342-3000, Email: bryan.white@tys.org

Director of General Aviation: Robert Voyles, Phone: 865-342-3182 (office), Email: Robert.Voyles@tys.org

Director of Planning: Mr. Jason Bennett, PE, Phone: (865) 342-3087, Email: jason.bennett@tys.org

Procurement Manager: Michael N. Giles, CM, CPP, Phone: 865-342-3042, Email: michael.giles@tys.org

Owner’s Representative CHA Consulting, Inc.

3008 Topside Business Park Drive, Suite E Louisville, TN 37777

Principal-In-Charge: W. Bill Barley, PE, Phone: (856) 245-9661, Email: wbarley@chasolutions.com

Project Manager: J. Larry Kalousek, RA, AIA NCARB, Phone: (856) 245-9661, Email: jkalousek@chasolutions.com

Architect McCarty Holsaple McCarty 550 W. Main St., Ste. 300 Knoxville, TN 37902

Principal Architect: Nathan Honeycutt, AIA, Phone: 423 329-3900, Email: nhoneycutt@mhminc.com Project Manager: Adam Buchanan, Phone: 865 357-5438, Email: abuchanan@mhminc.com

Structural Ross Bryan Associates, Inc.

1 Vantage Way, Site B-400 Nashville, TN 37228

Structural Engineer: Jacob Holloway, PE, Phone: 615-504-7021, Email: holloway@rossbryan.com

END PROJECT DIRECTORY

mailto:Robert.Voyles@tys.org mailto:jason.bennett@tys.org mailto:michael.giles@tys.org mailto:nhoneycutt@mhminc.com mailto:abuchanan@mhminc.com

REROOF MUSEUM HANGAR AND PARTIAL REROOF OF MAINTENANCE BUILDING

PROJECT DIRECTORY PD-2

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REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

PROFESSIONAL CERTIFICATIONS PC-1

PROFESSIONAL CERTIFICATIONS

The Technical Specifications, and Drawings by these Contract Documents were prepared under the supervision and direction of the undersigned Registered Architects and/or Engineers whose seals are affixed below for Technical Specifications:

Architect

Nathan Honeycutt, AIA

McCarty Holsaple McCarty

550 W. Main St., Ste. 300

Knoxville, TN 37902

This Seal covers the following Technical Specifications

Sections: 02 41 19, 06 10 00, 07 62 00, 07 92 00, 09 29 00, 09 51 23, 09 65 13, 09 65 19, 09 91 13, 09 91 23, 13 34 19.

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

PROFESSIONAL CERTIFICATIONS PC-2

PROFESSIONAL CERTIFICATIONS

The Technical Specifications, and Drawings by these Contract Documents were prepared under the supervision and direction of the undersigned Registered Architects and/or Engineers whose seals are affixed below for Technical Specifications:

Structural Engineer

Jacob Holloway, PE

Ross Bryan Associates, Inc.

1 Vantage Way, Site B-400

Nashville, TN 37228

This Seal covers the following Technical Specifications

Sections: 05 31 00

2/4/25

I. BIDDING REQUIREMENTS

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

ADVERTISEMENT FOR BIDS AB-1

ADVERTISEMENT FOR BIDS

The METROPOLITAN KNOXVILLE AIRPORT AUTHORITY (Owner) shall receive Bids from qualified Bidders for the construction and reroof of:

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

SEPARATE BID ITEM NO. 1: REROOF MUSEUM HANGAR

SEPARATE BID ITEM NO. 2: REROOF OF MAINTENANCE BUILDING

at

KNOXVILLE DOWNTOWN ISLAND AIRPORT (DKX)

Bids will be received via https://www.bidnetdirect.com/tennessee/metropolitanknoxvilleairportauthority by the Metropolitan Knoxville Airport Authority (MKAA) at the stated deadline for submission until 2:00 PM local time, Wednesday, February 26, 2025, for the REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING at KNOXVILLE DOWNTOWN ISLAND AIRPORT (DKX), herein referred to as the “Project”. All Bidders and Vendors seeking to submit a Bid will be required to register at https://www.bidnetdirect.com/tennessee/metropolitanknoxvilleairportauthority. Please contact BidNet's Vendor Support Department for any assistance at 800-835-4603, Option 2.

Bids will only be received electronically through www.bidnetdirect.com.

Each electronically submitted Bid meeting the prescriptive requirements to be considered at the time of receipt for Bids will be publicly acknowledged, and read aloud, with acknowledgement of the required documents following the stated deadline for submission at the KNOXVILLE DOWNTOWN ISLAND AIRPORT (DKX), Airport Administration Conference Room (Terminal Building), 2701 Spence Place, Knoxville, TN 37920.

Bids received after the stated deadline for submission will not be accepted. All Bids received will be recorded for authenticity of timely receipt.

AVAILABILITY OF DOCUMENTS

A complete set of bid documents, including plans, specifications, and bid proposal packet will be available for viewing and download in electronic format on Tuesday, February 4, 2025. All Bidders and Vendors seeking to do business with Metropolitan Knoxville Airport Authority will be required to register at https://www.bidnetdirect.com/tennessee/metropolitanknoxvilleairportauthority. By registering, vendors and Bidders will be able to review and download all Request for Bid Documents, receive bid solicitation notices, addendum, etc. Please contact BidNet's Vendor Support Department for any assistance at 800-835- 4603, Option 2.

In addition, Bidding documents will be available on Wednesday, February 5, 2025, and may be examined by appointment at:

CHA Office: CHA Consulting, Inc.

3008 Topside Business Park Drive Suite “E” Louisville, TN 37777

(865) 980-8056 https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.bidnetdirect.com%2Ftennessee%2Fmetropolitanknoxvilleairportauthority&data=05%7C02%7CJKalousek%40chasolutions.com%7C5249a8f7487347eff4fc08dd3ed8bd00%7C09123cc39537478ea425f5c2f1a69791%7C0%7C0%7C638735822824321694%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ckbsQRsfM2pYKPr6QvtK1twBgBkuZcOyPWbKdTPhiqQ%3D&reserved=0 https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.bidnetdirect.com%2Ftennessee%2Fmetropolitanknoxvilleairportauthority&data=05%7C02%7CJKalousek%40chasolutions.com%7C5249a8f7487347eff4fc08dd3ed8bd00%7C09123cc39537478ea425f5c2f1a69791%7C0%7C0%7C638735822824321694%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ckbsQRsfM2pYKPr6QvtK1twBgBkuZcOyPWbKdTPhiqQ%3D&reserved=0 https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.bidnetdirect.com%2Ftennessee%2Fmetropolitanknoxvilleairportauthority&data=05%7C02%7CJKalousek%40chasolutions.com%7C5249a8f7487347eff4fc08dd3ed8bd00%7C09123cc39537478ea425f5c2f1a69791%7C0%7C0%7C638735822824321694%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ckbsQRsfM2pYKPr6QvtK1twBgBkuZcOyPWbKdTPhiqQ%3D&reserved=0

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

ADVERTISEMENT FOR BIDS AB-2

Electronic copies of the Proposal Documents are also available for viewing only at the following locations:

F.W. Dodge Offices: Online Plan Room.

Knoxville Builders Exchange: Online Plan Room.

The work includes, but is not limited to, the furnishing of all labor, materials, equipment, incidentals, and tools, and miscellaneous services required for the installation, construction, and completion of the Project; and submission of shop drawings, samples, product data material submittals, forms, applications, equipment warranties/registration and other documents, as required by the Project requirements, and by applicable regulatory authorities.

ABBREVATED WORK SCOPE

Work elements to provide, include, but not limited to, for this Project are:

SEPARATE BID ITEM NO. 1: REROOF MUSEUM HANGAR:

1. Selective demolition; metal roofing panels, coping, roof light panels, building insulation, related accessories, and miscellaneous interior improvements,

2. Install metal roofing panels, coping, roof light panels, building insulation, related accessories, miscellaneous, and interior improvements,

3. Repair and painting of hangar structural frame.

4. Incidental Work.

SEPARATE BID ITEM NO. 2: REROOF OF MAINTENANCE BUILDING

1. Selective demolition; metal roofing panels, coping, roof skylights, building insulation, and related accessories,

2. Install metal roofing panels, coping, roof skylights, building insulation, and related accessories,

3. Incidental Work.

PRE-BID CONFERENCE

A Pre-Bid Conference will be held at 2:00 PM local time, Tuesday, February 11, 2025, at the KNOXVILLE DOWNTOWN ISLAND AIRPORT (DKX), Airport Administration Conference Room (Terminal Building), 2701 Spence Place, Knoxville, TN 37920.

A site visit of the Work areas will ensue following the meeting for those interested Bidders.

DIRECTIONS TO KNOXVILLE DOWNTOWN ISLAND AIRPORT

From I-40 East: Take I-40E and merge onto TN-158 W (James White Parkway) via Exit 388A toward James White Parkway. Merge onto James White Parkway via the exit on the left. Take the exit toward Sevier Ave/Hillwood Ave. Turn left onto Anita Drive, which becomes Hillwood Drive. Turn left onto Island Home Avenue. Turn right onto Maplewood Drive, which becomes Spence Place where airport is located.

From I-40 West: Take I-40W and keep left to take TN-158 W (James White Parkway) via Exit 388A toward US- 441 S (Downtown/Univ. of Tennessee/James White Parkway). Merge onto James White Parkway via the exit on the left. Take the exit toward Sevier Ave/Hillwood Ave. Turn left onto Anita Drive which becomes Hillwood Drive. Turn left onto Island Home Avenue. Turn right on Maplewood Drive, which becomes Spence Place where airport is located.

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

ADVERTISEMENT FOR BIDS AB-3

CONTRACT TIME

The Project shall be Substantial Complete within the contractually bound consecutive calendar days and effected by the issuance of the Notice-to-Proceed for each Separate Bid Item to the Bidder from the Owner.

BID REQUIREMENTS

All entities submitting a Bid for consideration shall be licensed contractors as required by the "CONTRACTOR'S LICENSING ACT OF 1994", Tennessee Code Annotated (TCA), Section 62-6-101, et seq. Bidder’s attention is directed to section 62-6-119, Tennessee Code Annotated (TCA). Bids received that are not in compliance with TCA will not be considered.

All Bids submitted shall include a Bid Form with the required accompanying documents, acceptable Bid Security, and additional technical and performance as mandated for evaluation of each proposal. Any Bid not accompanied by the required items shall be deemed non-responsive and no further action taken.

Bid security in the form of a bid bond equal to 5% of the total price is required. Contract security in the form of 100% Performance and Payment bonds will also be required.

No Bid may be withdrawn, and all pricing shall remain open after closing time for the receipt of Bids for a period of one hundred eighty (180) calendar days. A contract will be awarded to the most responsive, and responsible Bidder evaluated to be in the best interest of the Metropolitan Knoxville Airport Authority. Award of a contract is dependent on the funds available for the Project.

The Project will be funded in whole or partially with federal funds. Davis-Bacon wage rates apply with federal bidding and contract requirements.

DISADVANTAGED BUSINESS ENTERPRISE

This project is subject to the requirements of the MKAA Disadvantaged Business Enterprise Program. The Owner has established a contract goal of 8.90% participation for small business concerns owned and controlled by qualified disadvantaged business enterprises (DBE). The Proposer shall meet the goal, or make and document good faith efforts.

CIVIL RIGHTS AND NON-DISCRIMINATION

The Metropolitan Knoxville Airport Authority, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

ISSUANCE OF BIDDING DOCUMENTS

The Owner reserves the right to refuse to issue a Bid Proposal Form and Bidding Document to a prospective Bidder should Bidder be in default for any of the following reasons:

1) Failure to comply with any pre-qualification regulations of the Owner, if such regulations are cited or otherwise included, in the proposal as a requirement for submitting a Proposal.

2) Failure to pay, or satisfactorily settle, all bills due for labor and materials on former contracts in force (with the Owner) at the time the Owner issues the proposal to a prospective Proposer.

3) Contractor default under previous contracts with the Owner;

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

ADVERTISEMENT FOR BIDS AB-4

4) Unsatisfactory work on previous contracts with the Owner.

AWARD OF CONTRACTS

The Owner reserves the right to: 1) reject any or all Bids; 2) waive any informalities in connection herewith; 3) accept any Bids, either in part or in full, deemed advantageous to it; and 4) reject any or all Bids or to award or refrain from awarding the contracts for the work, whichever is deemed to be in the Owner's best interests.

The Owner reserves the right to reject any Bids submitted by a Contractor which has claims or litigation pending against the Owner, or in which a contractor which has claims or litigation pending against the Owner is named as a potential subcontractor.

Bryan D. White, PE Vice President of Engineering and Planning

METROPOLITAN KNOXVILLE AIRPORT AUTHORITY

Advertisement Date: February 4, 2025

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

INSTRUCTIONS TO BIDDERS IB-1

INSTRUCTIONS TO BIDDERS

1. DEFINED TERMS

1.1 Terms used in these INSTRUCTIONS TO BIDDERS are defined in the General Provisions, and the Special Provisions of the Construction Contract and shall have the intent and meaning assigned them therein. Terms defined in the General Provisions being redefined by modification in the Special Provisions shall have the intent and meaning assigned them in the Special Provisions.

1.2 The term "Successful Bidder" means the most qualified, responsible, responsive Bidder to whom the Owner determines (based on Owner's evaluation as hereinafter provided) offers the best benefit with compliance to the bidding and contract requirements, and makes an award intention communicated by issuance of “Intent-to-Award” notice from the Owner to a Bidder.

1.3 The term "Bidding Documents" means these Instructions to Bidders, the Advertisement to Bid, the Proposal Bid Forms, Schedules, and Bid Attachments, Contract Forms, General Provisions, Technical and Supplemental Technical Specifications, Appendices, Drawings, Addenda and all ensuing referenced material issued by the Owner for the purpose of obtaining Bids for all the Work.

1.3.1 The term "Proposal Documents" may be referred to as “Bidding Documents” in the context for this “Request for Bids.” For purposes of this Request for Bids and related documents, the terms "Proposal Documents" and “Bidding Documents” are interchangeable in their meaning, and one and the same.

1.4 The term "Prime Contractor" means the entity submitting and signing a Bid Form for consideration, and whom a Contract Agreement would be enter into with the Owner, if selected.

2. PROJECT DEFINITION

2.1 The METROPOLITAN KNOXVILLE AIRPORT AUTHORITY seeks Bid Proposals for REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING at KNOXVILLE DOWNTOWN ISLAND AIRPORT (DKX), herein referred to as the “Project”.

2.2 The successful Bidder whom a Contract is Awarded to shall complete all the Work for the entire Projects that are Awarded to for beneficial use to the Owner. Thence, the Contractor shall provide furnish all the labor, necessary tools, incidentals, expendable equipment, and materials, and all utility and transportation services required for the Project. The requirements for Bidding Contract, shall be in strict compliance with the Bid Proposal Documents, the Bidder’s accepted Bid Proposal and other documents herein mentioned which are a part of this Contract. See Division 01 – “Summary of Work.”

2.3 The REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING at KNOXVILLE DOWNTOWN ISLAND AIRPORT (DKX) will be performed in accordance with the Bidding Documents, as a defined term.

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

INSTRUCTIONS TO BIDDERS IB-2

2.4 The Bidding Documents will consist of (2) two Separate Bid Items:

1. SEPARATE BID ITEM NO. 1: REROOF MUSEUM HANGAR

2. SEPARATE BID ITEM NO. 2: REROOF OF MAINTENANCE BUILDING

2.5 All costs for the preparation and submittal of a Bid by each Bidder shall be borne by Bidder.

3. BIDDING DOCUMENTS

3.1 Complete sets of Bidding Documents, as distributed by the Owner to all prospective Bidders and plan rooms of record, shall be used in preparing bids; the Owner does not assume any responsibility for errors or misinterpretations resulting from use of incomplete sets of Bidding Documents.

3.2 Bidding Documents available on the above terms, are only for the purpose of obtaining Bids on the Work and does not confer a license or grant for any other use.

3.3 Complete sets of Bidding Documents, as issued to plan rooms of record, are for the use of the plan rooms in making the documents available to any interested parties for review at the location of the plan rooms.

4. PRE-BID MEETING

4.1 A Pre-Bid Conference will be held at 2:00 PM local time, Tuesday, February 11, 2025, at the KNOXVILLE DOWNTOWN ISLAND AIRPORT (DKX), Airport Administration Conference Room (Terminal Building), 2701 Spence Place, Knoxville, TN 37920.

A site visit of the Work areas will ensue following the meeting for those interested Bidders.

5. PROPOSAL DEADLINE FOR SUBMITTAL TO MKAA – RECEIPT OF PROPOSAL DUES

5.1 See the Advertise for Bids for date, time and requirements for submitting a Bid Proposal.

6. QUALIFICATIONS OF PROPOSERS

6.1 Each Bidder shall submit his/her Proposal, on the prescribed documents and forms and submittals as required by Article 14 – “BID PROPOSAL FORM, PRICE, AND ATTACHMENTS”, which will be the basis for the Owner to determine if the Bidder is responsive and qualified to perform the work required for the Project.

7. EXAMINATION OF BID PROPOSAL DOCUMENTS, CONTRACT DOCUMENTS, SITE AND SITE

INVESTIGATIONS AND TESTING PRIOR TO SUBMISSION OF BID PROPOSAL

7.1 Before submitting a Bid Proposal, each Bidder must (a) examine the Bid Proposal Documents thoroughly; (b) visit the site to familiarize himself/herself with local conditions that may in any manner affect cost, progress or performance of the Work; (c) familiarize himself/herself with federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of the Work; (d) study and carefully correlate Bidder's observations with the Drawings and Specifications; and (e) notify Owner of all conflicts, errors or discrepancies.

REROOF MUSEUM HANGAR AND REROOF OF MAINTENANCE BUILDING

INSTRUCTIONS TO BIDDERS IB-3

7.2 Each Bidder shall be aware that other construction MAY be in progress on the airport, throughout the duration of this project. Full cooperation regarding any matters of coordination and airport operations is required.

7.3 Before submitting a Bid Proposal, each Bidder may, at his/her own expense and assuming all risks, make such additional investigations and verify actual conditions as the Bidder may deem necessary to determine his/her Bid Proposal for performance of the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

On request in advance, Owner may provide each Bidder access to the site to conduct such explorations inspections and verifications as each Bidder deems necessary for submission of a Proposal. Bidder shall repair, cleanup and restore the site to its former condition upon completion of such explorations, Bidder shall indemnify, defend, hold harmless Owner’s Commissioners, officers, employees, Engineer, and Owner’s Representatives from any and all loss, damage and costs, including attorney’s fees, suffered or incurred as a result of the exercise of the rights of investigation provided herein to Bidder, not limited to, any damages resulting from the negligence of Bidder or Bidder’s agency. Bidder shall provide evidence of Insurance prior to access to the site.

7.4 The Bidder may schedule a time with MKAA to visually inspect and verify the existing conditions prior to submitting a bid. Contact the Director of General Aviation, Robert Voyles, Phone: 865-342-3182 (office), Email: Robert.Voyles@tys.org

7.6 The submission of a Bid Proposal will constitute an incontrovertible representation by the Bidder that he/she has complied with every requirement of this Article 7 and that the Proposal Documents and Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the Work.

8. ADDENDA AND INTERPRETATIONS

8.1 Questions, interpretations and intent of the Bidding Documents shall be submitted via https://www.bidnetdirect.com/tennessee/metropolitanknoxvilleairportauthority. Please contact BidNet's Vendor Support Department for any assistance at 800-835-4603, Option 2.

Replies will be via https://www.bidnetdirect.com/tennessee/metropolitanknoxvilleairportauthority issued as an addendum.

Failure of any Bidder to receive any such Addendum or interpretations shall not relieve the Bidder from any obligation under this Request for Bids to acknowledge such on the Bid Proposal Form.

8.2 Questions received less than seven (7) days prior to the scheduled date for receipt of Proposals will not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. Addenda will not be issue less than four (4) days before date and time to receive Bid Proposals unless such addendum changes the date and time for receipt of Proposals too.

9. BID SECURITY / BID BOND

9.1 Each Bid Proposal must be accompanied by Bid Security / Bid Bond made payable to Owner, in an amount of five percent (5%) of the Bidder's Maximum Proposal Price (including all Bid Items) as indicated in the Pricing Schedule in the form of a Bid Bond prepared on the Form mailto:Robert.Voyles@tys.org https://www.bidnetdirect.com/tennessee/metropolitanknoxvilleairportauthority

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of Bid Bond included in the Bid, duly executed by the Bidder as principal and issued by a surety meeting the requirements of the General Provisions and Supplementary Conditions thereto.

9.1.1 The Bidder's Maximum Proposal Price shall be accompanied by a bid bond, certified check, or other specified acceptable collateral, in the amount specified in the proposal form. Such bond, check, or collateral shall be made payable to

METROPOLITAN KNOXVILLE AIRPORT AUTHORITY.

9.2 Attorneys-in-fact who sign the Bid Bonds or Contract Bonds must file with each bond a certified and effectively and currently dated copy of their power-of-attorney.

9.3 The Bid Security of the Successful Bidder for each contract will be retained until such Bidder has executed the Agreement and furnished the required Contract Surety and Insurance Certificates, whereupon it will be returned; if the Successful Bidder fails to execute and deliver the Agreement and furnish the required Contract Security and Insurance Certificates within thirty (15) days of Intent-to-Award, Owner may annul the Intent-to-Award and the Bid Security of the Bidder will be forfeited to Owner as liquidated damages for such withdrawal, failure or refusal. The Bid Security of any Bidder whom the Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the seventh day after the "effective day of the Agreement" by Owner to Contractor and the required Contract Security and Insurance Certificates are furnished, or until the conclusion of the time period for withdrawal of bids specified in the “Advertisement for Bids” contained in these documents. Bid Security of other Bidders may be released within seven

(7) days after the schedule receipt of Proposals.

10. CONTRACT TIME

10.1 The Bidder shall complete the Project within the stipulated Contract Time indicated in the Bid Proposal Form after the Owner issues a written Notice-to-Proceed to the Contractor setting forth the Contract Time to begin to achieve substantial completion.

11. LIQUIDATED DAMAGES

11.1 Provisions for Liquidated Damages for non-compliance of substantial completion Contract Time are set forth in the General Provisions, Section 80-80 – “Failure to Complete on Time - Liquidated Damages.”

12. SUBSTITUTE REQUESTS FOR MATERIAL AND EQUIPMENT PRIOR TO RECEIPT OF BID PROPOSALS

12.1 Substitution Requests: Requests for changes in products, materials, equipment, and methods of construction from those indicated in the Procurement and Contracting Documents, submitted prior to receipt of bids.

12.1.1 Substitution Requests Procedures after Award : Requests for changes in products, materials, equipment, and methods of construction from those indicated in the Contract Documents, submitted following Contract award. See Technical Specification, Section 01 25 00 - “Substitution Procedures” for conditions under which Substitution requests will be considered following Contract award.

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INSTRUCTIONS TO BIDDERS IB-5

12.2 Substitutions Requests, General: By submitting a bid, the Bidder represents that its bid is based on materials and equipment described in the Bid Proposal Documents, and Contracting Documents, including Addenda. Bidders are allowed to request approval of qualifying substitute materials and equipment when the Specifications Sections list materials and equipment by product or manufacturer name.

12.3 Substitution Requests will be considered by Owner, or Owner’s Representative when the following conditions are satisfied, as determined by Owner, or Owner’s Representative;

otherwise, requests will be returned without action:

12.3.1 Extensive revisions to the Contract Documents are not required.

12.3.2 Proposed changes are in keeping with the general intent of the Proposal and Contract Documents, including the level of quality of the Work represented by the requirements therein.

12.3.3 The request is fully documented and properly submitted.

12.4 Substitution Request: Submit via email with the following requirements:

12.4.1 Requests for substitution of materials and equipment will be considered if received no later than ten (10) days prior to date of bid opening.

12.4.2 Submittal Format: Submit one electronic copy via email of each written Substitution Request, using form “Substitution Request During Bidding” at the end of the Instructions to Bidders. Submit to:

J. Larry Kalousek Designated Owner’s Representative CHA Consulting, Inc.

Email: jkalousek@chasolutions.com Phone: 208-869-3308

12.4.3 The Owner, or Owner’s Representative will respond to submitted Substitution Requests submitted and issue all actions taken in addendum format via https://www.bidnetdirect.com/tennessee/metropolitanknoxvilleairportauthority

12.4.4 Identify the product or the fabrication or installation method to be replaced in each request. Include related Specifications Sections and drawing numbers.

12.4.5 Provide complete documentation on both the product specified and the proposed substitute, including the following information as appropriate:

a) Point-by-point comparison of specified and proposed substitute product data, fabrication drawings, and installation procedures.

b) Copies of current, independent third-party test data of salient product or system characteristics.

c) Samples where applicable or when requested by Owner, or Owner’s Representative.

d) Detailed comparison of significant qualities of the proposed substitute with those of the Work specified. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated.

e) Indicate deviations, if any, from the Work specified.

mailto:jkalousek@chasolutions.com

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INSTRUCTIONS TO BIDDERS IB-6

f) Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

g) Research reports, where applicable, evidencing compliance with building Code in effect for Project.

h) Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by Owner and separate contractors, which will become necessary to accommodate the proposed substitute.

12.4.6 Provide certification by manufacturer that the substitute proposed is equal to or superior to that required by the Proposal and Contracting Documents, and that its in-place performance will be equal to or superior to the product or equipment specified in the application indicated.,

12.4.7 The Bidder, in submitting the Substitution Request, waives the right to additional payment or an extension of Contract Time because of the failure of the substitute to perform as represented in the Substitution Request.

12.4.8 Evaluation criteria shall include, but not limited to:

a) Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product,

b) Same warranty will be furnished for proposed substitution as for specified product,

c) Same maintenance service and source of replacement parts is available,

d) Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule,

e) Claims for additional costs related to accepted substitution which may subsequently become apparent are to be waived.

f) Proposed substitution does not affect dimensions and functional clearances.

g) Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.

h) Coordination, installation, and changes in the Work as necessary for accepted request.

12.5 Owner or Owner’s Representatives Action: The Owner, or Owner’s Representative may request additional information or documentation necessary for evaluation of the Substitution Request. The Owner, or Owner’s Representative will notify all bidders of acceptance of the proposed substitute by means of an Addendum.

12.6 The Owner, or Owner’s Representative approval of a substitute during bidding period does not relieve Contractor of the responsibility to submit required shop drawings and to comply with all other requirements of the Contract Documents.

13. SUBCONTRACTORS, ETC.

13.1 All Bidders shall submit as part of their Bid Proposal on the prescribed schedules a list of all subcontractors and other persons and organizations (including those who are to furnish principal items of material and equipment) proposed for those portions of the Work as to which such identification is required. If Owner, after due investigation, has reasonable objection to any proposed subcontractor, other person or organization, the Owner may

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INSTRUCTIONS TO BIDDERS IB-7

before issuing the Intent-to-Award require the apparent Bidder to submit an acceptable substitute subcontractor without an increase in Price. If the apparent Successful Bidder declines to make any such substitution, the Contract shall not be awarded to such Bidder, but his/her declining to make any such substitution will not constitute grounds for sacrificing his Bid Security. Any subcontractor, other person, or organization so listed and to whom the Owner does not make written objection prior to giving the Intent-to-Award will be deemed acceptable to Owner.

13.2 No Contractor shall be required to employ any subcontractor, other person, or organization against which he has reasonable objection.

14. BID PROPOSAL FORM, PRICE, AND ATTACHMENTS

14.1 Bid Proposal Form, Price, and Attachments for submittal instructions and consideration are provided as separate, documents and available to the Bidders as referenced in the Advertisement for Bidders.

14.1.1 Each Bidder, shall submit the Prices requested and amounts on the forms provided.

Any errors that the Bidder makes in preparing the Prices may be grounds for rejecting the bid. All other documents and required submittal attachments of the proposal as provided to all Bidders are required.

14.1.2 Bid Proposal Forms, Price, and Attachments must be type written, or printed in ink and submitted as indicated in the Advertisement for Bids. Each bid proposal and required forms must be submitted on the prescribed forms. All blank spaces and Prices must be filled in for the bid proposal to be accepted.

14.1.3 The firm, corporation, or individual name of the Bidder must be signed in ink in the space provided for the signatures on the Bid Proposal Form. Bid Proposals by corporation must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign), and the corporate seal must be affixed and attested by the secretary or assistant secretary of the corporation. The corporate address and state of incorporation shall be shown in the space provided.

14.1.4 Bid Proposals by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

14.1.5 Bid Proposals by individuals must be signed by the individual Owner and the terms "doing business as" or "sole Owner" must appear under the signature, as appropriate.

14.1.6 Bid Proposals by limited liability company must be executed in the limited liability company name by the president, vice-president, chief manager (or other limited liability company officer accompanied by evidence of authority to sign) and the Proposal must be attested by the secretary or assistant secretary of the limited liability company. The limited liability company address, and state of organization shall be shown in the space provided.

14.1.7 The Bidder must state in his/her Bid Proposal Form the name and address of each person or corporation interested therein.

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14.1.8 The numbers of all addenda and the date each was received shall be filled in the space provided on the Bid Proposal Form.

14.1.9 The Bidder shall comply with Contract Time for completion of the Project in the Bid Proposal Form.

14.1.10 The address to which communications regarding the Bid Proposals are to be directed must be shown on the Bid Proposal Form.

14.1.11 Attachments: Each Bidder is required to duly execute all the required attachment to submit with the Bid Proposal Form.

(a) Attachments to Bid Proposal Form and Price are indicated in Article 15 –

“SUBMISSION OF RESPONSIBLE AND RESPONSIVE BID PROPOSALS”

14.1.12 All names must be typed or printed in ink below the signature.

14.1.13 All Proposal information, including any modifications of a previously submitted bid proposal as referenced in Article 16 - MODIFICATIONS AND WITHDRAWAL OF BID PROPOSALS must be in the spaces provided in the prescribed Bid Proposal Form. Any such information not in the appropriate spaces will be disregarded.

14.2 The requirements for the Bidder’s responsible and responsive submission with instructions for submitting a Bid Proposal is referenced in the Advertisement for Bids.

(a) The requirements are indicated in Article 15 – “SUBMISSION OF

RESPONSIBLE AND RESPONSIVE BID PROPOSALS”

14.2.2 Bidders wishing to receive other or additional electronic documents should submit a completed and signed “Agreement for Release of Electronic Files” found at the end of Technical Specifications, Division 01 – “Submittal Procedures” by email to:

J. Larry Kalousek Designated Owner’s Representative CHA Consulting, Inc.

Email: jkalousek@chasolutions.com Phone: 208-869-3308

14.2.3 Once the signed form has been received, instructions will be forwarded regarding how to obtain the files.

15. SUBMISSION OF RESPONSIBLE AND RESPONSIVE BID PROPOSALS

Bid Proposals shall be submitted at the time and place indicated in the Advertisement for Bids. Each Bid Proposal shall be submitted as follows to be considered responsible and responsive:

15.1. All Bidders must be licensed contractors as required by the "CONTRACTOR'S LICENSING ACT OF 1994", Tennessee Code Annotated, Section 62-6-101, et seq. The Proposer/Bidder’s attention is directed to Tennessee Code Annotated, Section 62-6-119, and its requirements.

Section 62-6-119, and its requirements further states the requirement that the following information be written on the outside of the sealed bid envelope containing their Proposal/Bid: The Prime Contractor’s license number, expiration date of the license and the license classification of (a) the contractor applying to bid for the prime contract; (b) the

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INSTRUCTIONS TO BIDDERS IB-9

contractor applying to bid for the masonry contract, if the total cost of the masonry portion of the contract exceeds $100,000; or (c) the contractor applying to bid for the electrical, plumbing, heating, ventilation or air conditioning contracts, if that portion of the project cost exceeds $25,000. The contractors who are to perform the masonry portion of the project (cost exceeding $100,000) or the electrical, plumbing, heating, ventilation or air conditioning or the geothermal heating and cooling must be so designated. Only one contractor in each of the listed classifications shall be written on the submitted Bid. Any bid submitted without furnishing the required information shall be void and shall not be considered.

The Owner will accept only those Bid Proposals properly executed on physical forms provided by the Owner. The bidder shall state the price (written in ink or typed) on the Prices shall be both in words and numerals which they bid for each item in the bid proposal.

In case of conflict between words and numerals, the words, unless obviously incorrect, shall govern.

For a Bid submittal to even be determined to be responsible and responsive the following documents shall be submitted:

(a) Proposal Form and Price

(b) Attachments to Proposal Form and Pricing Schedule

i. Bid Bond – Attachment No. 1

ii. Form of Non-collusion Affidavit – Attachment No. 2

iii. Equal Opportunity Report Statement – Attachment No. 3

iv. DBE Objectives and Policy Statement – Attachment No. 4

v. DBE Program – Attachment No. 5

vi. Buy American Certificate - Attachment No. 6

vii. Certification of Nonsegregated Facilities – Attachment No. 7

viii. Identification of Principals – Attachment No. 8

ix. Subcontractor Solicitation Information – Attachment No. 9

x. Drug Free Workplace Affidavit – Attachment No. 10

xi. Statement of Compliance Certificate Illegal Immigrants – Attachment No. 11

xii. Certification Against all Debarment and Suspension Debarment – Attachment

No. 12

xiii. Contractor Licenses – Attachment No. 13

15.1.2 If received prior to the date and time of receipt required, Bid Proposals meeting the requirements will be publicly acknowledged and read aloud. See Advertisement for Bids for place and time.

15.3 Submit Bid Proposals in accordance with the requirements indicated in the Advertisement for Bids.

16. MODIFICATIONS AND WITHDRAWAL OF BIDPROPOSALS

16.1 Submitted Bid Proposals may be modified or withdrawn at any time prior to the schedule receipt of Bid Proposals.

16.2 A bidder may withdraw or revise (by withdrawal of one bid proposal and submission of another) a bid proposal provided that the bidder’s request for withdrawal is received by the Owner by email before the on or before the time specified for receipt of bids. Revised bid

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proposals must be received at the place specified in the Advertisement for Bids before the date and time specified for receipt to be accepted.

16.3 If within twenty-four (24) hours after the time Proposals are opened, any Bidder files a duly signed written notice with the Owner to the address below and promptly thereafter demonstrates to the reasonable satisfaction of the Owner that there was a material and substantial mistake in the preparation of his/her Bid Proposal, that Bidder may withdraw his/her Bid Proposal and the Bid Security will be returned. Thereafter, that Bidder will be disqualified from further bidding on the Work.

Metropolitan Knoxville Airport Authority McGhee Tyson Airport Attn: Mr. Bryan D. White, PE Vice President of Engineering and Planning 2055 Alcoa Highway, Suite I Alcoa, Tennessee 37701

17. RECEIPT OF BID PROPOSALS

17.1 Bid Proposals will be opened and read aloud publicly at the place and time indicated in the Advertisement for Bids.

17.1.1 Bidders, their authorized agents, and other interested persons are invited to attend.

17.1.2 Bids Proposals that have been withdrawn (by written, telegraphic and/or email request) or received after the time specified for receipt of bids shall not be publicly acknowledged or read aloud.

17.1.3 An abstract of the amounts of the Pricing may be made available after award is made by Owner.

18. BIDS TO REMAIN OPEN SUBJECT TO ACCEPTANCE

18.1 The Prices submitted for the Project shall remain open and valid from when bids are received until the time specified in the Advertisement for Proposals.

18.2 The Owner may, in its sole discretion, return the Bid Security prior to the expiration of the period related to the receipt of Bids.

19. IRREGULAR BID PROPOSALS

19.1 Bid Proposals shall be considered irregular for the following reasons:

19.1.1 If the bid proposal is on a form other than that furnished by the Owner, or if the Owner’s form is altered, or if any part of the Bid Proposal Form is detached.

19.1.2 If there are unauthorized additions, conditional or alternate pricing items on the Bid Proposal Form or Price, or irregularities of any kind that make the bid proposal incomplete, indefinite, or otherwise ambiguous.

19.1.3 If the bid proposal does not contain a price for each item listed in the bid proposal, for which the bidder is not required to price.

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19.1.4 If the bid proposal contains pricing that are obviously unbalanced.

19.1.5 If the bid proposal is not accompanied by the bid bond/bid guaranty specified by the Owner.

19.1.6 If the applicable Disadvantaged Business Enterprise information is incomplete or not submitted.

19.2 The Owner reserves the right to reject any irregular bid proposal and the right to waive technicalities if such waiver is in the best interest of the Owner and conforms to local laws and ordinances pertaining to the letting of construction contracts.

20. DISQUALIFICATION OF /BIDDERS

20.1 Prior to the opening of Bid Proposals, the Owner reserves the right to…