PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls

This is a Prime/Subcontractor Form issued by the County of Volusia, Florida for Invitation for Bid (ITB) 25-B-##XX related to Contract No. C-2014 for rigging services at the Ocean Center. Bidders are required to complete and submit this form as part of their bid response; failure to do so may result in a non-responsive bid designation. The form requires bidders to identify all proposed subcontractors and their respective disciplines, with the prime contractor assuming responsibility for ensuring all subcontractors maintain appropriate licenses. The solicitation covers rigging services for both the convention center (93,028 square feet with 32-foot ceiling height and 3,500-pound per load point capacity, approximately 50 events annually) and the arena (7,010 fixed seats, 172-foot-5-inch by 250-foot playing surface, 45-foot ceiling height, and permanent rigging grid with varying beam spacing, approximately 60 events annually). Services encompass motor and chain hoist provision and operation, truss system design and installation, rigging hardware supply, lighting and audio rigging, scenic rigging, and safety equipment provision. Responses were due April 8, 2026, at 3:00 p.m. EST via the County's eProcurement Portal, with questions due by March 25, 2026, at 11:59 p.m. EST. The resulting contract will provide an initial three-year term with two optional one-year renewals, contingent upon mutual written agreement and County Council approval.

The form requires bidders to allocate total bid pricing between the prime contractor and all subcontractors, with percentages of work performed by each entity totaling 100 percent; all pricing fields and percentage calculations are automated once green-shaded cells are completed. The County offers local preference of up to five percent for qualified local businesses and will evaluate proposals based on the most responsive and responsible respondent offering the best overall value. No specific budget amount or award value range is disclosed. Respondents must submit comprehensive Equipment Rental and Labor Rate pricing tables covering electric chain hoists, manual hoists, truss systems, rigging hardware, supervisor rates, staff rates, and emergency services rates to be considered responsive. All rigging personnel must hold certifications from recognized industry organizations including ETCP, USITT, or NCCCO, and the selected contractor must maintain comprehensive insurance coverage including $1,000,000 Commercial General Liability per occurrence with rigger's liability endorsement, $4,000,000 excess liability, $1,000,000 auto liability combined single limit, $1,000,000 professional liability per incident, and workers' compensation with waiver of subrogation. Annual price redetermination may be requested based on documented increases in wages, fuel, or materials costs using the Employment Cost Index or Producer Price Index, and payment terms provide for full payment on undisputed invoices within twenty business days.