PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls

This is a Prime/Subcontractor Form for ITB 25-B-##XX issued by Volusia County, Florida, for Contract C-2014 regarding Rigging Services for the Ocean Center. Bidders must complete and submit this form as a condition of responsive bid submission, detailing all proposed subcontractors and their respective work scopes, dollar values, and percentage allocations. The form requires identification of the prime contractor's self-performed work and all anticipated subcontractor disciplines (electrical, HVAC, plumbing, landscaping, and others as applicable), with responses due by April 8, 2026, at 3:00 p.m. EST via the County's eProcurement Portal. The resulting contract will provide an initial three-year term with two optional one-year renewals contingent upon mutual written agreement and County Council approval. The project encompasses rigging services for approximately 110 annual events across the Ocean Center's convention center (93,028 square feet with 32-foot ceiling height and 3,500-pound load-bearing capacity per load point) and arena (7,010 fixed seats with 45-foot ceiling height and permanent rigging grid specifications).

The form requires bidders to allocate the total bid price proportionally among the prime contractor and all subcontractors, with all green-shaded cells completed to reflect dollar values and percentages totaling 100 percent. The County will evaluate pricing across comprehensive equipment rental and labor service categories, with annual price redetermination permitted based on documented increases in wages, fuel, or materials costs using Bureau of Labor Statistics indices. Payment terms provide for full payment on undisputed invoices within twenty business days. The County offers local preference of up to five percent for qualified local businesses. The prime contractor is responsible for ensuring all subcontractors maintain appropriate licenses, and any subcontractor changes during project completion require prior County Project Manager approval, though the total base bid pricing cannot be modified. No pre-solicitation conference will be held, and questions were due March 25, 2026, at 11:59 p.m. EST.