PreBid-00724.pdf

Pre-bid Conference Waste Pumping Services 00724

Luke Kulina, Enterprise Contracts & Procurement Spec 2 Contracts & Procurement

AUGUST 21, 2024

PRE-BID ADMINISTRATION

• Safety and comfort

• Teams meeting

• Washington Electronic Business Solution (WEBS) https://pr-webs-vendor.des.wa.gov/

DISCLAIMER

This pre-bid conference is not recorded. Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding on DES.

Should bidders rely on any other communication, they do so at their own risk and expense.

AGENDA

• Enterprise Services overview

• Current bidding opportunity

• Competitive solicitation documents

INTRODUCTIONS

ENTERPRISE SERVICES

• Authority to create statewide contracts for the state

• Procurement bridge between purchasers and contractors

• State Procurement Priorities

ELIGIBLE PURCHASERS

• State agencies

• Use DES statewide contracts unless the contract cannot justifiably satisfy the agency needs.

• Other eligible purchasers

• Optional use with Contract Usage Agreement

• Political Subdivisions

• Tribes in WA

• Federal Agencies in WA

• Public Benefit Nonprofits in WA

PROCUREMENT SCOPE

Waste Pumping Services

This Contract allows Washington state agencies and eligible purchasers to procure waste pumping and disposal services from various sources, such as discarded grease, fats, and oils from food preparation facilities, sewage from septic tanks or vaults, and oil/water separators in parking lots

CATEGORIES

• Category 1 – Septic Tank/Vault

• Category 2 - Grease Collection Tank

• Category 3 – Sewage Ejector Pump/Lift Station

• Category 4 - Oil/Water Separator Tank

WASHINGTON STATE CONTRACT AWARD

STRUCTURE

Category 1 - Septic Tank/Vault

Category 2 - Grease Collection Tank

Category 3 – Sewage Ejector Pump/Lift Station

Category 4 - Oil/Water Separator Tank

Contract Categories Main Awards per Region

Reserved Awards per County

OREGON CONTRACT AWARD STRUCTURE

Category 1 - Septic Tank/Vault

Category 2 - Grease Collection Tank

Category 3 – Sewage Ejector Pump/Lift Station

Category 4 - Oil/Water Separator Tank

Contract Categories Main Statewide Awards

Reserved Awards per County

BID

EVALUATION

SUMMARY

EXHIBIT B – PERFORMANCE

REQUIREMENTS

Bidder Experience

• List 3 similar projects from the past 3 years

• Must show successful completion of 3 similar projects

Customer Service

• Response times for customer inquiries, quotes & appointments

• Customer issues exculpation process.

Routine Services

• Explain standard procedure for Waste Pumping Services

• Outline the time from customer to request for job completion

Emergency Services

• Outline your procedure for emergency waste pumping services

• State the time from request to job completion for emergencies

EXHIBIT C -

PRICE

STATE PROCUREMENT PRIORITIES

• Firms without Mandatory Individual Arbitration for Employees (Executive Order 18-03)

• Small businesses

• Veteran-owned businesses

CONTRACT

• Contract term: 4 Years

• Pricing

• Annually Economic price adjustment

• Insurance requirements

• Quarterly sales reporting

• Vendor management fee (list 1.25% here)

• Due 30 days after Invoice is received

ECONOMIC PRICE ADJUSTMENT

Annual Price Adjustment

• Beginning 12 months after effective date of contract

• Adjustments based on BLS Indices:

• Waste Collection PCU5621—5621

INSURANCE REQUIREMENTS

• Commercial General Liability Insurance: $2M/$4M

• Workers’ Compensation Insurance

• Employers’ Liability (stop gap) insurance: $1M

• Contractors Pollution Liability: 1M

• Commercial Automobile Liability insurance: $5M

HOW TO SUBMIT A BID

• Review all solicitation and contract terms

• Submit a bid before the due date and time

• Email bid submittals to: DESContractsTeamApple@des.wa.gov

• Provide all completed Exhibits:

• Exhibit A-1: Bidder’s Certification

• Exhibit A-2: Bidder’s Profile

• Exhibit B-2: Performance Requirements

• Exhibit C: Bid Price

• Exhibit E – (Subcontractor) Diverse Business Inclusion Plan mailto:DESContractsTeamApple@des.wa.gov

DISCLAIMER

This pre-bid conference is not recorded. Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding on DES.

Should bidders rely on any other communication, they do so at their own risk and expense.

QUESTION AND ANSWER PERIOD

• Bidders are encouraged to ask questions

• Q&A are posted in WEBS

• Some Q&A may lead to solicitation amendments

TIMELINE AND NEXT STEPS

• Question and Answer period:

• Questions due September 11, 2024

• Final answer document posted September 16, 2024

• Bid due date: September 21, 2024

• Anticipated announcement of apparent successful bidder: October 22, 2024

• Anticipated contract award: November 21, 2024

ADDITIONAL RESOURCES

• Washington Electronic Business Solution (WEBS)

• Statewide Payee Desk

• Washington APEX Accelerator, formerly (PTAC)

• Office of Minority and Women's Business Enterprises (OMWBE)

• Washington Department of Veterans Affairs (DVA)

• Washington Department of Revenue (DOR)

• Washington Secretary of State (SOS) https://pr-webs-customer.des.wa.gov/ https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://washingtonapex.org/ https://omwbe.wa.gov/ https://www.dva.wa.gov/ https://dor.wa.gov/ https://www.sos.wa.gov/

THANK YOU

DESContractsTeamApple@des.wa.gov 360-489-4908 www.des.wa.gov mailto:DESContractsTeamApple@des.wa.gov