Exhibit B1 - Scope of Services.docx

EXHIBIT B-1 – SCOPE OF WASTE PUMPING SERVICES

1. Overview of the Scope. This Contract covers waste pumping and disposal of sewage from septic tanks/vaults, waste generated from discarded grease, fats and oils from food preparation facility collection/removal systems, parking lot oil/water separators, and other typical waste pumping services Vendor(s). The purpose of this contract is to receive competitive bids to award contracts for Waste Pumping Services.

· Category 1: Pumping and Disposal – Grease Collection Tank

i. Bidder shall pump entire contents of the waste in the tank, clean inlet and outlet baffles, and wash or scrape surfaces to eliminate cake-on substances and oily residue.

· Category 2: Pumping and Disposal – Septic Tank/Vault

i. Bidder shall pump, clean or remove wastewater and sludge from septic tank or vault, pump chambers, clean baffles, cesspools and drywells as necessary. If requested by customer, the Bidder shall dig out tank portals and after pumping, replace soil as necessary for the service. Digging out and soil replacement time shall be figured based on the applicable Bidder’s Job Service Charge.

· Category 3: Pumping and Disposal – Sewage Ejector Pump Pit/Lift Station

i. Bidder shall pump, clean and remove sewage from sewage pump pit. Inspect pump float system and confirm proper operation.

· Category 4: Pumping and Disposal – Oil/Water Separator Tank

i. Bidder shall clean the sludge trap and separator of sludge and low viscosity liquid so that it is completely emptied and cleaned out.

2. Bidder’s Tasks and Responsibilities.

· Bidder must be an established business with all required licenses, fees, bonding, facilities, equipment, and trained personnel necessary to meet all requirements and perform the work as specified in the Solicitation.

· Specific Tasks to be Accomplished: Pumping and Disposal Services: The bidder will manage the removal and disposal of waste from various systems, as detailed in the previously listed categories above.

· Ensure all waste is handled, transported, and disposed of in compliance with relevant environmental regulations.

· Maintain proper documentation and records of all services performed.

· Adhere to industry standards and best practices for waste management.

· Services will be provided On-Site

· The Bidder should use appropriate tools, such as pumps and transport vehicles, and adhere to regulatory standards for waste disposal.

· Special Minimum Specifications for the Department of Corrections (DOC) Facilities - Mandatory Security Background Clearance

· All Bidder’s employees or Sub-bidders who provide services at DOC facilities shall have successfully pass a security background clearance in order to obtain access to a DOC facility. Each DOC location requires the necessary security clearance before any individual is allowed on site.

· Bidder shall submit required personnel information with adequate time for completion of a security background clearance, generally five (5) business days ahead of a scheduled site visit is required.

· For emergency pumping requests, the Bidder shall maintain a ready pool of personnel cleared for access. Some DOC facilities may require security clearance to be updated every ninety (90) days.

· Security Briefings at DOC Facilities: All Bidders' employees or Sub-bidders who provide service at a DOC facility may be required to attend a brief "DOC Security Briefing" prior to being allowed to work inside a facility for the first time. The briefing will consist of, but not be limited to, tool control, key control, association with offenders, staff escorts, use of cell phones, pagers, cameras, tobacco products, alcohol, weapons, ammunition, contraband management, vehicle(s) and parking, searches, and emergency procedures.

· Working Hours and Unscheduled Schedule Delays: There may be situations that require the Bidder to work other than normal hours, and to suspend, postponed, or reschedule work. These situations are normal for a large institutional Customer(s) on this Contract. When the Bidder’s access to a work area conflicts with a Customer’s operational requirement, the Bidder shall reschedule the work to minimize the disruption, this may require performing the work at times other than normal duty hours.

· Bidder shall dispose of waste in accordance with federal, state and local laws, permits and regulations.

· Bidder shall have "on-hand" Safety Data Sheet (SDS) for any chemical or potentially dangerous substances used while performing any service on behalf of State and County.

3. Purchasers’ Responsibilities.

· Purchasers need to provide detailed information about the waste systems, including locations, access requirements, and any specific disposal needs to bidder.

· Purchasers are responsible for facilitating site access, providing relevant documentation, and coordinating schedules for service visits.

4. Service Charges.

· Pumping and Disposal: Pumping and Disposal of wastes is the responsibility of the Bidder, there shall be no additional cost to the Customer for related activities, except those charges identified herein (e.g. extra hoses, extra laborer, etc.). The cost for pumping shall include all related expenses, trucks/equipment, operator and cost for disposal of waste.

· Gallons Pumped: Purchaser will pay for actual gallons pumped based on the Contract price, with the exception of 100 gallons or less, which is a flat price rate. Customer will confirm in writing the total gallons pumped at the time of pumping.

· Job Service Charge: Job Service charge includes one laborer, vehicle and driver as a part of the job service charge. Job Service charges applies when additional work is not considered included in the service request (e.g. digging out for septic tanks, emergency service requests, etc.), but still necessary for the completion of the service request. Job Service charge is figured on an hourly basis. Minimum Job Service charge is 30 minutes and applies to on-site work.

· Extra Laborer: Bidder shall provide additional laborer(s) if the service request requires extra laborers for safety reasons or additional laborers are necessary for a particular job site or job size.

· Standby Charge: Standby charge would apply if Bidder arrives at job site at the agreed scheduled time and date and is unable to accomplish work due to no fault of Bidder. Typically, DOC facilities have security procedures that could create delays at their facilities, in these cases stand-by time may apply. Bidder will be compensated for costs associated with wait times after initial fifteen (15) minutes. Standby charge will be figured on fifteen minute wait time increments. Bidder shall notify Customer of standby charges prior to invoicing for them.

· Emergency Service: Bidder shall be paid for gallons pumped or service provided, and the on-site time to do the job according to the Job Service charge rate.

· Extra Charges: Bidder is responsible to obtain prior Customer’s written approval to charge for Job Service, Extra Laborer, Emergency Service Call, and Extra Hoses before the start of the job.

· Ferry Fees: If Bidder is required to ride a state-owned vessel, Bidder shall any pay tolls and fees as required. Fares shall be reimbursed provided proper documentation is presented to the Customer with the invoice that relates to a specific job. Standby Ferry Charge applies to ferry time delays and the time on a ferry.

· Ferry Delays: In few cases because of emergencies or weather conditions the ferries may be temporarily shut down, this might cause Bidder’s personnel and equipment to be required to remain on the ferries between terminals or might be required to remain on a ferry over night or find another return route, if this is the case, the state will pay the state Per Diem per person or compensate the Bidder for additional mileage and labor expenses.

5. Miscellaneous Job Site Requirements.

· Electrical Switches: At the start of a job, all electrical switches that could be activated accidentally shall be locked out. Bidder shall notify Customer before deactivating any electrical switches or systems. When job is completed, all electrical switches and system components shall be returned to an operable state.

· Cleaning Materials: Flammable solvents or other flammable cleaning aids shall not be used.

· Pumping Service Range: Bidder shall provide service within one hundred fifty (150) feet of the pumping location, beyond 150 feet Bidder may charge by the linear foot for extra hoses to reach the job location.

· Repair or Replacement Work: Any repair and replacement work of Customer’s equipment/tanks/lines shall not be considered a part of this Contract.

6. Job Completion.

· Job Clean-up: Bidder shall leave the work area in clean, safe and operable condition upon completion of service activity. All access panels cover plates and protective insulation shall be properly replaced.

· Inspection Form: Bidder shall file inspection forms as required by local health department for service provided.

· Service Inspection Report: Bidder shall note any site problems, hazardous conditions or defective equipment found during the job by documenting it on the Bidder’s Work Order and relaying the same information to the Customer’s representative for corrective action. There shall be no charge to the Customer for service inspections.

· Job Documentation: After pumping and cleaning is completed, Bidder shall supply the Customer supporting service documents, with service company name, the service location, date-cleaned and amount of material pumped.

· Bidder’s Job Log: Each invoice shall be accompanied with a copy of the job log. The job log shall include: the arrival date and time, number of gallons pumped, any standby time, any extra laborers, any extra hoses, any other charges, signature of the Bidder’s authorized employee, and the signature of the Customer’s on-site representative.

7. Bidder’s Qualifications. [This section will be finalized to add applicable qualifications from the responses in Exhibit B-2 before the contract is signed]

· For all work performed pursuant to this Contract, Bidder must comply with Washington’s Prevailing Wage Act (RCW 39.12) and regulations promulgated by the Washington State Department of Labor and Industries.

· Bidder shall provide, all labor, supplies, supervision, training, tools, transportation (including parking and travel), Personal Protection Equipment (PPE) and all necessary material and equipment to perform service, including any special diagnostic or adjustment tools, equipment, instruments.

· Regulatory Compliance: Bidder shall ensure full compliance with all applicable regulations pertaining to pumping and disposal of grease collection, pumping and disposal of septic tanks, pumping and disposal of sewage ejector pump, pumping and disposal of oil/water separators, as mandated by Washington State law. Any deviations from regulatory requirements must be promptly reported to the client for resolution. Compliance with these regulations is paramount to prevent environmental pollution and maintain regulatory adherence.

· Job Clean-up: On completion of services, the Bidder shall ensure the work area is left in a clean, safe, and operable condition. This includes, but is not limited to, replacing all access panels, cover plates as necessary.

· Job Documentation: After pumping and cleaning is completed, Bidder shall supply the Customer supporting service documents, with service company name, the service location, date-cleaned and amount of material pumped and receipt.

· Bidder will assign a single, primary account representative for state customers.

· Bidder will provide a secondary account representative for state customers.

8. Quality Control and Acceptance Procedures

· Bidder is solely responsible for any and all spills, leaks or releases, which occur as a result of or are contributed to by the actions of its agents, employees, or Sub-bidders. In the event of a spill, leak, or release the Bidder agrees to take the following actions:

· Evacuate and warn those persons that may be affected by the spill.

· Immediately contact Emergency Response Agencies (i.e. call 911), except at DOC facilities the Bidder shall contact the Shift Command, who will contact appropriate Emergency Response Agencies.

· Contact Customer representative and provide all notifications and reports as specified by local, state and federal laws, regulations and standards.

· Clean up the spill in a manner that complies with local, state and federal laws, regulations and standards.

Exhibit B-1 - Scope of Services Page 1