Pre-Proposal_Meeting_Slide_Deck_5-7-26.pdf
PDF 1 MB Posted
- Attached to
- Zero Emissions Initiatives Phase 1
- Solicitation number
- 2026-IFB-081
- Issued by
- San Bernardino County, California
About this file
This is a Pre-Proposal Meeting Slide Deck for the Ontario International Airport Authority (OIAA) Zero Emissions Initiatives Phase 1 project (IFB #2026-IFB-081). The OIAA is soliciting construction services for the installation of seventeen electric vehicle charging stations supporting Electric Ground Support Equipment (eGSE) operations at Ontario International Airport in California. The project scope includes installation of eGSE charging equipment, power servers, charging cables, electrical power distribution systems including panelboards and circuit breakers, equipment pads, protective bollards, pavement markings, grounding and bonding systems, and startup and commissioning services at Terminal 2 and Terminal 4. A pre-bid meeting was held on May 7, 2026 at 10:00 a.m. with a non-mandatory job walk at 11:00 a.m. Requests for Information are due May 18, 2026 at 2:00 p.m., and sealed bids are due June 1, 2026 at 2:00 p.m. The OIAA anticipates entering into an agreement with the successful bidder for a one-year term beginning in the third quarter of 2026. All work must comply with the California Electrical Code, NFPA 70 (NEC), applicable airport authority requirements, and manufacturer installation standards.
The project carries a federally established Disadvantaged Business Enterprise (DBE) goal of 0 percent under 49 CFR Part 26, although all required DBE documentation must still be submitted with proposals. The OIAA encourages bidders to achieve 8 to 10 percent small business participation and discourages contractors from imposing limitations on the number of bids small businesses may participate in as subcontractors. Required submittals include a bid bond equal to 10 percent of the bid amount, performance and payment bonds at 100 percent of contract value, acknowledgment of the OIAA DBE Program Plan, list of subconsultants, small business letters of intent, and small business highlight forms. Only one bid per bidder is permitted, and evidence of collusion among bidders shall be grounds for exclusion. The estimated project budget is approximately $4 million with federal funding from the Airport Improvement Program grant.
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Text version
Zero Emissions Initiatives Phase
IFB 2026-IFB-081
May 7, 2026 10:00 AM (PT)
• IFB Milestones:
IFB Publication – May 1, 2026 Pre-Bid Meeting– May 7, 2026 @ 10am Job Walk/Site Visit – May 7, 2026 @ 11am Last day to submit RFIs– May 18, 2026, @ 2 pm Bids Due – June 1, 2026 @ 2 pm
• Pre-Bid Conference Disclosure:
Anything said in this meeting is unofficial and does not replace the written questions and answers that will be posted as an addendum to the IFB.
Submit all questions through OpenGov
Reminders & Notices
Our Goals
• The OIAA is committed to being goal-oriented, organized, collaborative and innovative.
• The OIAA will accept only one bid for this NIB from any one bidder. This includes bids submitted under different names by one firm, corporation, partnership, or joint venture. Evidence of collusion among bidders shall be grounds for exclusion of any bidder who is a participant in any such collusion.
Purpose Statement
Scope of Work
Project Needs
• The project consists of construction services for the installation of seventeen (17) new electric vehicle charging stations to support Electric Ground Support Equipment (eGSE) operations at Ontario International Airport. The work will be performed at Terminal 2 and Terminal 4 apron areas, as well as within existing and new electrical rooms located throughout both terminal buildings. The intent of the project is to implement reliable charging infrastructure to support airport electrification initiatives and enhance the operational efficiency of eGSE fleets.
SOW Info
• Provide construction services necessary to install 17 electric ground support equipment (eGSE) charging equipment and infrastructure serving airport operations at Terminals T2 and T4.
• Installation of eGSE charging equipment including power servers, power stations, charging cables, and cable management systems. Electrical power distribution including panelboards, circuit breakers, feeders, branch circuits, disconnect switches, and associated conduits and wiring required to serve the charging equipment. Installation of equipment pads, protective bollards, pavement marking and striping for designated charging equipment areas and associated site work required for charger installation. Coordination with civil and airport operational requirements for equipment locations and routing of underground conduits. Verification of existing electrical system capacity and integration with existing electrical infrastructure. Provision of grounding, bonding, surge protection, and safety devices in accordance with applicable codes and manufacturer requirements. Startup, commissioning, and functional testing of the charging equipment. Preparation of as-built documentation and operation manuals for the installed system.
• All work shall comply with California Electrical Code (CEC), NFPA 70 (NEC), applicable airport authority requirements, and manufacturer installation standards.
Requirements
• Bidders should anticipate entering into an agreement with the OIAA for a term of 1 year in the 3rd quarter of 2026.ௗ
Small Business Participation
Section 21 - Disadvantaged Business Enterprise (DBE)
• The requirements of 49 CFR Part 26 including any amendments thereto apply to this contract.
• It is the policy of the Ontario International Airport Authority (OIAA) to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.
• In adherence to the Interim Final Rule (IFR) effective October 3, 2025, this federally funded project has a Disadvantaged Business Enterprise (DBE) goal of 0%.
• Although this project has a 0% DBE goal, the required DBE documents/forms in adherence to the DBE Program Plan are still to be submitted. For any documents requesting a goal commitment to be outlined, please note 0%.
Section 22 – Small Business Element (SBE)
In adherence to the Interim Final Rule (IFR) effective October 3, 2025, this federally funded project has a Disadvantaged Business Enterprise (DBE) goal of 0%. The OIAA has been able to attain 8% - 10% small business participation on projects with a similar scope and encourages bidder’s/proposers to utilize small and local businesses.
The OIAA encourages small businesses to contact all potential prime bidder’s/proposers on the solicitation mailing list and Pre-Proposal/Pre-Bid Meeting if they are interested in participating in this process. The OIAA discourages proposers/contractors from imposing limitations on small businesses on the number of other Bids/Proposals they wish to participate in as subcontractors/sub-consultants.
Small Business Participation Administrative Requirements
Certifications
Acknowledgment of the OIAA DBE Program Plan and Small Business Element
DBE Program Plan Attachment 6, Form 1
List of Subconsultants (Bidder's List Collection Form)
Small Business & Subcontractor Letter of Intent (LOI)
Small Business Highlight Form
Small Business Forms – DBE Program Plan Attachment 6, Form 1
Small Business Forms – List of Subconsultants (Bidder’s List)
Small Business Forms – Small Business & Subcontractor Letter of Intent
Small Business Forms – Small Business Highlight
Thank You.
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