Zero_Emissions_Initiatives_Phase_1_(Addendum_#3_Revision).pdf

Ontario International Airport flyontario.com

INVITATION FOR BID 2026-IFB-081 - ZERO EMISSIONS INITIATIVES PHASE 1

INVITATION FOR BID 2026-IFB-081

ZERO EMISSIONS INITIATIVES PHASE 1 for Ontario International Airport

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/flyontario

1. Introduction

1.1. Summary

The project consists of construction services for the installation of seventeen (17) new electric vehicle charging stations to support Electric Ground Support Equipment (eGSE) operations at

Ontario International Airport. The work will be performed at Terminal 2 and Terminal 4 apron areas, as well as within existing and new electrical rooms located throughout both terminal buildings. The intent of the project is to implement reliable charging infrastructure to support airport electrification initiatives and enhance the operational efficiency of eGSE fleets.

1.2. Background

The Ontario International Airport Authority (OIAA) is a joint-powers authority (JPA) established by the City of Ontario and San Bernardino County, serving as a public agency in Southern

California.

Ontario International Airport (ONT) is a medium hub airport handling over 7 million passengers annually and serving as a key air cargo facility in the region. Spanning 1,741 acres in the City of

Ontario, California, ONT is located about 35 miles east of downtown Los Angeles, in the heart of the Inland Empire. The airport offers nonstop commercial jet service to over two dozen major destinations in the U.S., Mexico, and Taiwan, with connecting flights to numerous domestic and international locations. It also serves as the West Coast air and truck hub for UPS Airlines and is a major distribution point for FedEx Express and Amazon Prime.

ONT features two parallel runways, 8L/26R and 8R/26L, along with two passenger terminals and a dedicated international arrivals facility. Terminal 2 encompasses approximately 265,000 square feet and includes 12 gates (201–212), while Terminal 4 also spans 265,000 square feet with 14 gates (401–414). The International Arrivals Facility houses two arrival-only gates and a

U.S. Customs and Border Protection Federal Inspection Service (FIS). International departures operate from the main terminals.

https://secure.procurenow.com/portal/%7bproject.government.code%7d

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 2

With a history spanning over 100 years and terminal facilities exceeding 30 years in age, OIAA has recognized the need for redevelopment to accommodate current and future growth. To support increasing passenger and aircraft demand, OIAA is advancing a Capital Improvement

Program (CIP), focusing on infrastructure modernization, safety enhancements, and operational efficiency. The program aims to ensure ONT remains a safe, compliant, and high-capacity airport for years to come.

1.3. Contact Information

Adam Vazquez

Procurement Specialist II

1923 E Avion St

Ontario, CA 91761

Email: adam.vazquez@flyontario.com

Phone: (909) 544-5251

Department:

Capital Development

1.4. Timeline

Release Project Date May 1, 2026

Pre-Proposal Meeting (Non-Mandatory) May 7, 2026, 10:00am https://events.gcc.teams.microsoft.com/event

/fcf47691-0758-4223-8145-dd2a082582b9@726bed49-7011-47d7-8024-

49cdc0e9cae8

Job Walk (Non-Mandatory) May 7, 2026, 11:00am

Terminal 4 of the International Arrivals

Terminal, International Wy, Ontario, CA 91761.

The Job walk will begin promptly at 11am and attendees must be registered via EventBrite.

The link to the EventBrite page can be found here:

https://www.eventbrite.com/e/zero-emissions-initiatives-phase-1-job-walk-tickets-

1988521023912?aff=oddtdtcreator mailto:adam.vazquez@flyontario.com tel:(909)544-5251 https://events.gcc.teams.microsoft.com/event/fcf47691-0758-4223-8145-dd2a082582b9@726bed49-7011-47d7-8024-49cdc0e9cae8 https://events.gcc.teams.microsoft.com/event/fcf47691-0758-4223-8145-dd2a082582b9@726bed49-7011-47d7-8024-49cdc0e9cae8 https://events.gcc.teams.microsoft.com/event/fcf47691-0758-4223-8145-dd2a082582b9@726bed49-7011-47d7-8024-49cdc0e9cae8 https://events.gcc.teams.microsoft.com/event/fcf47691-0758-4223-8145-dd2a082582b9@726bed49-7011-47d7-8024-49cdc0e9cae8 https://www.eventbrite.com/e/zero-emissions-initiatives-phase-1-job-walk-tickets-1988521023912?aff=oddtdtcreator https://www.eventbrite.com/e/zero-emissions-initiatives-phase-1-job-walk-tickets-1988521023912?aff=oddtdtcreator https://www.eventbrite.com/e/zero-emissions-initiatives-phase-1-job-walk-tickets-1988521023912?aff=oddtdtcreator

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 3

Question Submission Deadline May 18, 2026, 2:00pm

Proposal Submission Deadline June 1, 2026, 2:00pm

Bids will be opened by the Ontario

International Airport Authority following the submission deadline. The outcome of the bid opening will be posted publicly in OpenGov.

2. Pre-Proposal Meeting - Virtual

A Pre-Proposal meeting will be held virtually through MS Teams on the date and time listed in the "Timeline" of this solicitation.

The OIAA highly recommends that at least one (1) member of your team attend this meeting as pertinent information regarding the project will be shared.

Virtual Pre-Bid Meeting- Zero Emissions Initiatives Phase 1

3. Site Visit

A Site Visit will be held on the date and time listed in the "Timeline" of this solicitation, at the following location:

Terminal 4 of the International Arrivals Terminal, International Wy, Ontario, CA 91761

The OIAA highly recommends that at least one (1) member of your team attend this Site Visit as pertinent information regarding the project will be shared. All proposers will be required to register for the site visit using the Eventbrite link in the "Timeline" of this solicitation. Once registered, a confirmation email with details will be sent to the registrant.

NOTE: Due to security requirements, only registered attendees will be allowed to participate in the site visit. Proposers with multiple attendees are allowed, provided that each person attending has registered. A confirmation email with details will be sent to each registrant. All attendees must have a valid government-issued photo ID in their possession at all times when attending the Job Walk (e.g., DL, U.S Passport, etc.).

4. Scope of Work

This is the detailed description of the Scope of Work, including objectives, tasks, deliverables, and any specific requirements relevant to this project. Successful vendor will be responsible for the following:

https://events.gcc.teams.microsoft.com/event/fcf47691-0758-4223-8145-dd2a082582b9@726bed49-7011-47d7-8024-49cdc0e9cae8

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 4

Provide construction services necessary to install 17 electric ground support equipment (eGSE) charging equipment and infrastructure serving airport operations at Terminals T2 and T4.

The work shall include, but not be limited to:

Installation of eGSE charging equipment including power servers, power stations, charging cables, and cable management systems. Electrical power distribution including panelboards, circuit breakers, feeders, branch circuits, disconnect switches, and associated conduits and wiring required to serve the charging equipment. Installation of equipment pads, protective bollards, pavement marking and striping for designated charging equipment areas and associated site work required for charger installation. Coordination with civil and airport operational requirements for equipment locations and routing of underground conduits.

Verification of existing electrical system capacity and integration with existing electrical infrastructure. Provision of grounding, bonding, surge protection, and safety devices in accordance with applicable codes and manufacturer requirements. Startup, commissioning, and functional testing of the charging equipment. Preparation of as-built documentation and operation manuals for the installed system.

All work shall comply with California Electrical Code (CEC), NFPA 70 (NEC), applicable airport authority requirements, and manufacturer installation standards.

Bid Alternate No. 1

Replacement of Existing SF₆ Medium-Voltage Switch with Non-SF₆ Switchgear

4.1. General Description

Provide all labor, materials, equipment, and services necessary to remove and replace the existing 12 kV, 600 A SF₆ medium-voltage switch with a non-SF₆ switch (vacuum or solid dielectric type) for a complete and fully operable system.

4.2. Specs or Service Requirements

Please see Attachment A - Plans and Attachment B - Technical Specifications.

4.3. Acceptance Criteria

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 5

Contractor meeting all the requirements of the contract documents, including contract, plans, specifications, Minimum Qualifications and Lowest Bidder. Per FAA policy, the sponsor must award to the lowest responsive and responsible bidder on the VALE Grant-funded portion, the base Bid for our project.

4.4. Work Plan

Construction documents which include specifications and plans outlining and describing the work can be found in the Attachments section of this IFB.

4.5. Supplier Qualifications

Electrical Contractor Qualifications I Contractor shall hold a valid California C-10 Electrical

Contractor license issued by the California Contractors State License Board and shall be regularly engaged in the installation of electrical power distribution systems and electric vehicle charging infrastructure. II Contractor shall have not less than five (5) years documented experience in the installation of electrical infrastructure projects of similar size and complexity including eGSE projects in medium or large hub airports III Contractor shall have successfully completed at least three (3) eGSE infrastructure projects within the last ten (10) years, each including installation of power distribution equipment, conduit systems, and EV charging stations. IV At least one (1) referenced project shall include installation of networked EV charging equipment rated 50 kW or greater. V Contractor shall demonstrate experience installing equipment and systems in accordance with the National Electrical Code and applicable state and local regulations. VI Contractor shall provide qualified supervisory personnel and licensed electricians experienced in eGSE charging infrastructure installation and commissioning. VII Contractor shall coordinate with EVSE manufacturer representatives for installation, testing, and commissioning of charging equipment. VIII Contractor shall provide references and project documentation demonstrating successful completion of similar eGSE charging installations.

4.6. Anticipate Contract Term

Bidders should anticipate entering into an agreement with the OIAA for a term of 1 year in the

3rd quarter of 2026.

5. Submission Instructions & Format

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 6

All interested vendors are required to submit all proposals and questions electronically through

OpenGov by the deadline listed above. Use "2026-IFB-081- Zero Emissions Initiatives Phase 1" as the subject line for all submissions. Hard copies will not be accepted. All submissions must be in the following format:

• Portable Document File (PDF) While there is no formal file size limit, larger files may result in longer upload times. We recommend keeping files sizes to 15MB where possible.

• OIAA may choose to print your submission, paper size should not exceed 8.5-inch by 11-inch.

• The main body fonts must be a minimum of 12 points, figure captions and callouts may use smaller fonts.

• A one-page cover must state the "2026-IFB-081 - Zero Emissions Initiatives Phase 1" and include the prime firm name, contact person name, direct telephone or mobile phone number, and email address

• Page count should not exceed thirty (30) pages. (Excluding the Administrative

Requirement documents)

(Failure to include this information on the cover may result in disqualification).

6.1 Submission Instructions

6.1.1. Bid Form and Schedule of Work and Prices

The bid must state the amounts for which the bidder proposes to supply all material and perform all work required by the Contract Documents. The Unit Price shall be provided in words, and Total Price shall be written in figures. The Project Total shall be written in words and figures. All blank spaces in the bid must be properly filled in, and the phraseology must not be changed. Modifications are not permitted. Any space left blank, any unauthorized addition, change, condition, limitation or provision attached to the bid may render it non-responsive and may cause its rejection by the OIAA. Alterations by erasure or interlineations must be explained or noted on the bid over the signature of the bidder. No telegraphic modification of a bid will be considered. Bidders must acknowledge receipt of all addenda in the space provided. The bid shall meet all of the requirements set forth herein.

6.1.2. List of Subcontractors

In accordance with the California Subcontractor Listing Law, a list of all subcontractors is

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 7 required to be submitted with the bid on the form titled List of Subcontractors provided by

OIAA.

The list of subcontractors who are assigned a portion of the work in an amount in excess of one-half of one percent of the prime’s bid shall comply with the requirements of California

Public Contract Code (PCC) § 4100 – 4113 (the Subletting and Subcontracting Fair Practices Act).

6.1.3. Minimum Qualifications (Prime Bidder’s Experience)

Minimum requirements are to have successfully completed three (3) eGSE infrastructure projects within the last ten (10) years, with previous experience working on a 14 CRF Part 139 medium or large hub airport, using FAA specifications. The completed Prime Bidder Airfield

Experience form (Attachment N) must be submitted with the bid documents. If the Bidder is a

Joint Venture, then the Joint Venture Entity shall meet the Minimum Qualifications as a Joint

Venture and submit the Prime Bidder Airfield Experience. Alternatively, the Joint Venture can meet the requirement if each company forming the Joint Venture submits the Prime Bidder

Airfield Pavement Experience and one of the companies meets the Minimum Qualification.

Prime Bidder must be a Licensed C-10 Electrical Contractor license in California and self-perform at least 35% of the total work of this project.

6.2. Format

6.2.1. Signing of Bid

By signing the bid, the bidder is stating: 1) the facts represented in the bid are true and correct,

2) the bidder provided accurate contact information including telephone number(s) and e-mail address, and 3) the signer has authority to sign on behalf of the contracting entity.

6.2.2. Only One Bid Accepted

The OIAA will accept only one bid for this NIB from any one bidder. This includes bids submitted under different names by one firm, corporation, partnership, or joint venture. Evidence of collusion among bidders shall be grounds for exclusion of any bidder who is a participant in any such collusion.

6.2.3. Joint Ventures or Partnerships

If the bidder is a partnership or joint venture, the bidder must submit, with its bid, a copy of the partnership or joint venture agreement. That agreement must describe the scope and amount of work each participant will perform and contain a provision that each participant will be jointly and severally liable to OIAA for completing all of the work and to third parties for all duties, obligations and liabilities which arise out of the joint venture’s performance of the work.

Each member of the joint venture or partnership must respond to all elements of the

Administrative Requirements separately, and a copy of each joint venture or partnership agreement must be included with the Administrative Requirements Forms.

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 8

6.2.4. Cost of Bids

OIAA is not responsible for any costs incurred by bidders while preparing or submitting bids. All bidders who respond to solicitations do so solely at their own expense.

6.2.5. Withdrawal of Bids

At any time prior to the Bid Opening Deadline, a bidder may withdraw, revise, modify, or change their bid. The bid will be returned up-opened. A bidder may not withdraw its bid submittals for one hundred and eighty (180) days from the date bids are due, or until after a contract for the work described in these bid documents is fully executed by OIAA, whichever date is earlier.

6. Administrative Requirements

Proposers must complete and submit the following signed documents with their proposal/bid.

The following items are required to be submitted with all proposals/bids:

o Certifications o Disadvantaged Business Enterprise (DBE) Utilization o DBE Program Plan Attachment 6, Form 1 o Small Business & Subcontractor Letter of Intent (LOI) o Small Business (SB) Highlight o List of Subconsultants (Bidder's List Collection Form) o W-9 Form o Affidavit of Non-Collusion -This form must be notarized prior to submission. Failure to provide a notarized version may result in disqualification.

o Supplier Information Form o Conflict of Interest Disclosure Form o Confidentiality and Non-Disclosure Form

NOTE: Failure to submit the required forms or failure to include the acknowledgments as instructed in the forms may render the bid/proposal non-responsive and may result in its rejection.

6.1. Certifications*

Upload any small business certifications (SBE/SB-Micro/SB-PW/SB etc.) that your organization, partners, or subcontractors hold. If not applicable, upload a document stating "N/A".

*Response required

6.2. You acknowledge that you have read and understand the OIAA DBE Program Plan including the Small Business Element? **

The OIAA DBE Program Plan including the Small Business Element is available by clicking here:

https://www.flyontario.com/business-development/procurement

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 9 https://www.flyontario.com/business-development/procurement

Select the icon that applies.

☐ Please confirm

*Response required

6.3. Disadvantaged Business Enterprise (DBE) Utilization*

Please download the below document, complete, and upload.

Please refer to the DBE section of the bid for instructions on how to complete the form.

• DBE_Program_Plan_Attachment...

*Response required

6.4. Small Business & Subcontractor Letter of Intent (LOI)*

Please download the below document, complete, and upload it in this section.

This form must be completed for each small business subcontractor included in your proposal.

If you are partnering with multiple small businesses, please upload a separate form for each.

If not applicable, upload a document stating "N/A".

• Small_Business_-_Letter_of_...

*Response required

6.5. Small Business (SB) Highlight*

Please download the below documents, complete, and upload.

In the right column, please identify the pages in your proposal that contain the information requested the Small Business Highlight Form.

• Small_Business_(SB)_Highlig...

*Response required

6.6. List of Subconsultants (Bidder's List Collection Form)*

Please download the below document, complete, and upload to include the requested information for the prime contractor/consultant(s) and subcontractor(s)/subconsultant(s).

If the prime contractor is the only bidding entity and there are no subconsultants or subcontractors, please complete and return the form with only the prime bidder’s information.

• List_of_Subconsultants_(Bid...

*Response required https://www.flyontario.com/business-development/procurement 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Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 10

6.7. Upload your organizations current W-9 form*

The form must be signed and dated with the last 12 months. The latest tax form can be found here: https://www.irs.gov/forms-instructions.

*Response required

6.8. Affidavit of Non-Collusion*

This form must be notarized prior to submission. Failure to provide a notarized version may result in disqualification.

Please download the below document, complete, sign, and upload.

The completed document must be notarized prior to upload. Submittals that do not include a notarized version may be deemed non-responsive and disqualified from further consideration.

• AFFIDAVIT_OF_NON-COLLUSION_...

*Response required

6.9. Confidentiality and Non-Disclosure Form*

Please download the documents below, complete, and sign.

• OIAA_Confidentiality_Non-Di...

*Response required

6.10. Supplier Information Form*

Please download the below documents, complete, and upload.

• Supplier_Information_Form.pdf

*Response required

6.11. Conflict of Interest Disclosure

All persons or organizations seeking contracts or agreements with the OIAA must complete and submit this OIAA Conflict of Interest Disclosure Form along with the bid/proposal.

NOTE: Failure to comply with this requirement may cause your proposal to be declared nonresponsive.

Any questions regarding the information required to be disclosed in this form should be directed to OIAA’s General Legal Counsel, especially for any “yes” responses to questions in this form, which may also disqualify your organization from submitting an offer on the bid/proposal.

6.11.1. Conflict of Interest Form*

Please download the document below, complete, and sign.

• OIAA_Conflict_of_Interest_D...

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Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 11

*Response required

6.11.2. Proposal Content Requirement*

Please submit your response in accordance with Section 6 - Submission Instructions & Format.

*Response required

6.11.3. Cost Proposal *

Please download the below cost proposal, complete, and upload.

• OIAA_Zero_Emissions_Initial...

*Response required

6.12. Draft Contract Terms

Proposers should anticipate entering into an agreement with the OIAA that will be largely similar to that of the draft included in this solicitation.

6.12.1. By selecting the box below, you confirm that you have read and understood the Draft Contract Terms.*

NOTE: Questions regarding the terms and conditions of the draft contract should be submitted during the open RFI period of this solicitation.

☐ Please confirm

*Response required

6.12.2. Please download the below documents.

• OIAA_SCONT-000XXX_2026-IFB-...

6.13. Conditional - Administrative Requirements for successful Proposer Administrative Requirements due prior to award of contract:

• Certification of Insurance

• Copy of successful Proposer's City of Ontario Business License

6.13.1. Project Labor Agreement Requirement *

This project is subject to a Project Labor Agreement (PLA). The successful bidder will be required to comply with Attachment J- OIAA Community Work Force Agreement.

☐ Please confirm

*Response required

6.13.2. Certificate of Insurance Requirement

Please download the document below for the type of insurance required from successful proposer.

• Zero_Emissions_Initiatives_...

https://government-project.s3.us-west-2.amazonaws.com/260226/b1fe8cb7-9260-4276-bf71-923203206291_OIAA_Zero_Emissions_Initial_Phase_1_Bid_Docs__Bid_Items_R.xlsx https://government-project.s3.us-west-2.amazonaws.com/260226/bad929c6-8175-4699-bcee-8968fe1db22a_OIAA_SCONT-000XXX_2026-IFB-081_ZEI_Phase_1.pdf https://government-project.s3.us-west-2.amazonaws.com/260226/dd85b671-98f1-45e4-9313-59e535f76594_Zero_Emissions_Initiatives_Phase_1_Insurance_Contract_and_Exhibit.pdf

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 12

6.13.3. City of Ontario Business License*

Please confirm that you will provide a copy of your City of Ontario Business License and/or confirmation response prior to Award of Contract and/or Commencement of Work.

☐ Please confirm

*Response required

6.13.4. Supplier Onboarding (Graphite)*

The successful Proposer(s) will be required to complete supplier onboarding through Graphite in order to be established as a supplier.

This process includes submission of required documentation and completion of all onboarding steps.

☐ Please confirm

*Response required

7. Bid Evaluation and Awarding

7.1. Information Requested and Not Furnished

The information requested and the manner of submission is essential to permit prompt evaluation of all bids. Accordingly, OIAA reserves the right to declare as non-responsive and reject any bids in which information is requested and is not furnished or when a direct or complete answer is not provided.

7.2. Right to Verify Information

OIAA reserves the right to verify all submitted information, including contacting the referenced clients. All information stated in the bid shall be factual, truthful and shall not be misrepresented in any manner. Any information stated in the bid found to be a misrepresentation of past experiences shall be considered as grounds for disqualification of the bid.

7.3. Evaluation of Bids and Bid Errors

The bidder is liable for all errors or omissions committed by bidder in preparing the bid and for any consequences due to the errors or omissions. Bidders will not be allowed to alter, correct, or amend bid documents after the due date and time of submission.

7.4. Mathematical Corrections on Bids

In the case that the amount listed in the Total Price is not the correct sum of the Unit Price multiplied by the Quantity, the Unit Price amount shall govern and the Total Price will be corrected. An exception to this is if, in the view of the OIAA, the Total Price is clearly and obviously correct, the Unit Price is clearly and obviously incorrect, and the intent of the bidder

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 13 is clear and obvious, then the Unit Price will be corrected and the Total Price unaltered. In either case, the Project Total amount will be adjusted accordingly.

If the Project Total amount listed is not the correct sum of the Total Price, the Total Price shall govern, and the Project Total will be corrected accordingly.

In the case that the amount listed in the Unit Price of a Bid Alternate identified as “Must Match

Base Bid Unit Price” does not match the Unit Price of the Base Bid, the Base Bid Unit Price amount shall govern, and the Total Price will be corrected along with the Project Total amount accordingly.

7.5. Incorrect Bid Information

If OIAA determines that a bidder has provided incorrect information for consideration in the evaluation process, which the bidder knew or should have known was materially incorrect, that bidder may be deemed non-responsive and the bid may be rejected.

7.6. Prohibition of Alternate Terms and Conditions

Bidders may not submit their own contract terms and conditions in response to this IFB. If a bid contains supplemental terms and conditions, OIAA, at its sole discretion, may determine the bid to be a non-responsive counter offer, and the bid may be rejected.

7.7. Waiver of Minor Administrative Irregularities

OIAA reserves the right, at its sole discretion, to waive minor administrative irregularities contained in any bid submitted for this IFB.

8. Required Licenses

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

The project will be delivered using the design-bid-build method, in compliance with FAA design guidance.

The Prime Bidder must be a C-10 Electrical Contractor license in California and self-perform at least 35% of the total work of this project. If the bidder/proposer does not hold this license the bid/proposal will be deemed non-responsive and rejected pursuant to California Business and

Professions Code Section 7028.15(e).

9. Bid Bond/Proposal Bond

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 14

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

Bid/Proposal Bond:

The bid/proposal must be accompanied either by a check certified by a responsible bank, or a cashier’s check issued by a responsible bank, or a corporate surety bond of a responsible surety company for an amount not less than ten percent (10%) of the amount bid, payable to the order of the Ontario International Airport Authority, as a guarantee that the bidder/proposer to whom the contract is awarded will enter into the proposed contract and furnish the required bonds and as liquidated damages for any loss which may accrue from failure to do so; such payment, however, not to preclude recovery by OIAA or any amount over and above said sum to which OIAA sustains damage by reason of such failure or refusal. No bid will be considered unless accompanied by such check or bond.

If submitting a bond, bidders/proposers must use the bid bond provided herewith.

Bidders/proposers are hereby advised that this bond guaranteeing to OIAA the full 10% penal sum thereof, regardless of the OIAA’s actual damages should the bidder/proposer fail to enter into the contract and furnish the required bonds, will be acceptable. Submission of an incorrect bond may cause the bid to be non-responsive and result in its rejection.

OIAA reserves the right to cash such check and hold the proceeds. The proceeds will become the property of OIAA if the bidder to whom the contract is awarded fails or refuses to execute the contract and bonds within thirty (30) days after the contract is awarded. Otherwise, the check or bond accompanying the successful bid will be returned upon execution of the contract. Bonds and checks accompanying the rejected bids will be returned upon award of the contract.

Note: Proposers are required to submit the original signed and notarized Bid/Proposal Form and Bond to the OIAA within seven (7) working days from bid/proposal submittal to

Ontario International Airport Authority, Attention: Procurement Services, 1923 East Avion Street, Ontario, CA 91761

Performance Bond, Payment Bond, and Bond Recordation:

After award of contract, but before any work is performed under the contract, the successful bidder will be required to file:

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 15

• An annual Performance Bond (to guarantee faithful performance of all work).

• An annual Payment Bond (to guarantee claims of material suppliers and mechanics and laborers employed by and working under the contract.

New or renewal, annual Performance and Payment bonds must be submitted to OIAA and approved as to form by General Counsel before the contractor may begin work on each subsequent contract year. The annual Performance Bonds and Payment Bonds shall be for not less than 100 percent (100%) of the annual contract amount. Each of the annual Performance and Payment bonds must be issued by a surety who is authorized to issue bonds in California.

Performance Bond and Payment Bond compliance obligations will be monitored by the contract administrator. However, it is the Contractor’s responsibility to ensure that all required

Performance and Payment Bonds are in place throughout the term of the Contract. No service shall be provided under the contract and no payments will be made unless all required bonds are approved by OIAA and are in place at all times during the term of the contract. Failure to submit bonds as specified will result in the suspension or termination of the contract.

The successful bidder must submit Bonds no later than ten (10) business days following written notification of pending award by the OIAA. If the Bonds have not been received within the ten

(10) business days, the bidder may be determined to be non-responsive. The OIAA may then notify the next lowest responsive, responsible bidder/proposer.

Bond Recordation:

It is the successful bidder’s responsibility to file the Executed Payment Bond and Executed

Performance Bond at the San Bernardino Hall of Records at 222 W. Hospitality Lane, San

Bernardino, CA 92415. Include with the recorded bonds the San Bernardino County Document

Cover Sheet. The fillable PDF can be found online at https://sbcountyarc.org/wp-content/uploads/arcforms/cover_sheet.pdf. Identify the Title of the Documents as “Performance and Payment Bond.” Contractor shall provide the original recorded documents, including the Cover Sheet, to the OIAA. Any associated filing / recording fees shall be borne by the Contractor.

10. Subcontractor& Subconsultant List Information Worksheet

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

In accordance with the California Subcontractor Listing Law, a list of all subcontractors is required to be submitted with the bid on the form titled Subcontractor/Subconsultant List provided by OIAA.

https://sbcountyarc.org/wp-content/uploads/arcforms/cover_sheet.pdf

Invitation For Bid #2026-IFB-081 - Zero Emissions Initiatives Phase 1 16

The list of subcontractors/subconsultants who are assigned a portion of the work in an amount in excess of one-half of one percent of the prime’s bid shall comply with the requirements of

California Public Contract Code (PCC) § 4100 – 4113 (the Subletting and Subcontracting Fair

Practices Act).

Subcontractor/Subconsultant Utilization Report

The Prime Contractor/Consultant is required to complete and submit monthly Subcontractor

Utilization Reports, in the system or manner determined by the Authority in its sole discretion.

Failure to complete/ update/submit this information in a timely manner may delay the processing of any payments due until the information has been submitted/approved.

11. Prevailing Wage / Certified Payroll

The procedures and time limits outlined in this section are mandatory and are the proposer’s sole and exclusive responsibility. Failure to comply with these procedures will result in deeming the proposal non-responsive.

Proposers shall take cognizance of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq.

(“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public work” and “maintenance” projects. The

Proposer must agree to fully comply with and require its subcontractors/sub-consultants to fully comply with such Prevailing Wage Laws to the extent applicable.

All labor on the project shall comply with applicable provisions of the California Labor Code and

Federal, State, and local laws related to labor. The Prevailing Wage Determination for this contract shall be the effective General Prevailing Wage determination at the date of advertisement of the proposal. The Contractor shall pay California State Prevailing wage, Federal Prevailing Wage, or US Secretary of Labor living wage, whichever is higher for that particular trade.