Pre-App Conference Slides_2026-28 IRSS Grant.pdf

Oregon Department of Education

Pre-Application Conference:

Immigrant/Refugee Student Success Grant RFA

October 28, 2025

Office of Equity, Diversity, and Inclusion

I. Immigrant/Refugee SSP (SB 1532) Overview

II. Funding Amounts and Grant Eligibility

III. Required Grant Activities

IV. Evaluation Criteria

V. Timeline

VI. How to Apply

Agenda

I. Immigrant/Refugee SSP Overview

Oregon Department of Education 4

IRSS Immigrant/Refugee Student Success

IRSSP Immigrant/Refugee Student Success Plan

RFA Request for Applications

Plan Student

A student enrolled in an early childhood through post-secondary educational program who: (a) Is an Asylum Seeker, a Refugee or any other Immigrant, regardless of status and (b) Has experienced disproportionate results in education due to historical practices.

Key Terms and Acronyms

See more in RFA Section 2.2 Definition of Terms

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American Indian/Alaska

Native Student

Success Plan 1980s / 2015

Latino/a/x & Indigenous*

Student Success Plan

African American/

Black Student Success Plan

Cross- Student

Success Plan Framework

Native Hawaiian/

Pacific Islander Student

Success Plan

LGBTQ2SIA+

Student

Success Plan

Immigrant / Refugee Student

Success Plan

STUDENT

SUCCESS PLANS

https://www.oregon.gov/ode/students-and-family/equity/NativeAmericanEducation/Documents/FINAL-%20Native%20Student%20Success%202020.docx.pdf https://www.oregon.gov/ode/students-and-family/equity/NativeAmericanEducation/Documents/FINAL-%20Native%20Student%20Success%202020.docx.pdf https://www.oregon.gov/ode/students-and-family/equity/NativeAmericanEducation/Documents/FINAL-%20Native%20Student%20Success%202020.docx.pdf https://www.oregon.gov/ode/students-and-family/equity/NativeAmericanEducation/Documents/FINAL-%20Native%20Student%20Success%202020.docx.pdf https://www.oregon.gov/ode/students-and-family/equity/NativeAmericanEducation/Documents/FINAL-%20Native%20Student%20Success%202020.docx.pdf https://www.oregon.gov/ode/students-and-family/equity/latinx/pages/latinoax-&-indigenous-student-success-plan.aspx https://www.oregon.gov/ode/students-and-family/equity/latinx/pages/latinoax-&-indigenous-student-success-plan.aspx https://www.oregon.gov/ode/students-and-family/equity/latinx/pages/latinoax-&-indigenous-student-success-plan.aspx https://www.oregon.gov/ode/students-and-family/equity/latinx/pages/latinoax-&-indigenous-student-success-plan.aspx https://www.oregon.gov/ode/students-and-family/equity/africanamericanblackstudenteducation/pages/default.aspx https://www.oregon.gov/ode/students-and-family/equity/africanamericanblackstudenteducation/pages/default.aspx https://www.oregon.gov/ode/students-and-family/equity/africanamericanblackstudenteducation/pages/default.aspx https://www.oregon.gov/ode/students-and-family/equity/africanamericanblackstudenteducation/pages/default.aspx https://www.oregon.gov/ode/students-and-family/equity/nativehawaiianpacificislandereducation/pages/default.aspx#:~:text=HB%203144%20passed%20in%20the,through%20post%2Dsecondary%20education%20programs.

https://www.oregon.gov/ode/students-and-family/equity/nativehawaiianpacificislandereducation/pages/default.aspx#:~:text=HB%203144%20passed%20in%20the,through%20post%2Dsecondary%20education%20programs.

https://www.oregon.gov/ode/students-and-family/equity/nativehawaiianpacificislandereducation/pages/default.aspx#:~:text=HB%203144%20passed%20in%20the,through%20post%2Dsecondary%20education%20programs.

https://www.oregon.gov/ode/students-and-family/equity/nativehawaiianpacificislandereducation/pages/default.aspx#:~:text=HB%203144%20passed%20in%20the,through%20post%2Dsecondary%20education%20programs.

https://www.oregon.gov/ode/students-and-family/equity/nativehawaiianpacificislandereducation/pages/default.aspx#:~:text=HB%203144%20passed%20in%20the,through%20post%2Dsecondary%20education%20programs.

https://www.oregon.gov/ode/students-and-family/equity/lgbtq2siastudenteducation/pages/lgbtq2sia--student-success-plan.aspx https://www.oregon.gov/ode/students-and-family/equity/lgbtq2siastudenteducation/pages/lgbtq2sia--student-success-plan.aspx https://www.oregon.gov/ode/students-and-family/equity/lgbtq2siastudenteducation/pages/lgbtq2sia--student-success-plan.aspx https://olis.oregonlegislature.gov/liz/2024R1/Measures/Overview/SB1532 https://olis.oregonlegislature.gov/liz/2024R1/Measures/Overview/SB1532 https://olis.oregonlegislature.gov/liz/2024R1/Measures/Overview/SB1532 https://olis.oregonlegislature.gov/liz/2024R1/Measures/Overview/SB1532

Oregon Department of Education 6

Grant ProgramStudent Success Plan Advisory Group

Student Success Programs

Created in partnership with community to address statutory objectives.

Advises ODE on Plan development and implementation

Provide grant funds to implement the strategies of respective

Student Success Plans.

Scaling Up

Getting free, open resources by grantees into the classroom

Immigrant/Refugee Student Success Plan

The Immigrant/Refugee Student Success Plan (IRSSP) is Oregon’s roadmap for implementing Senate Bill 1532, ensuring that immigrant and refugee students thrive academically, socially, and emotionally in safe, inclusive learning environments from early learning through postsecondary education.

The IRSSP is translated on the ODE website in 11 languages in both written and audio formats.

Overview of IRSSP Framework

1 Vision – SB 1532

4 Goals

11 Statutory Objectives

17 Progress Indicators

25 Strategies

74 Actions

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4 Goals of the IRSSP

Goal 4: Strengthen

Family and Community

Engagement

Goal 2: Increase

Academic Rigor for

Plan Students

Goal 1: Create a Safe and Welcoming School

Environment

Goal 3: Enhance Social

Emotional Wellbeing

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Statutory Objectives

(a) Address the disproportionate rate of disciplinary incidents involving plan students as compared to all students in the education system;

(b) Increase parental engagement in the education of plan students;

(c) Increase the engagement of plan students in educational activities before and after regular school hours;

(d) Increase early childhood education and kindergarten readiness for plan students;

(e) Improve literacy and numeracy levels among plan students between kindergarten and grade three;

(f) Support plan student transitions to middle school and through the middle school and high school grades to maintain and improve academic performance;

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Statutory Objectives (cont’d)

(g) Support culturally responsive pedagogy and practices from early childhood through post-secondary education;

(h) Support the development of culturally responsive curricula from early childhood through post-secondary education;

(i) Increase attendance of plan students in early childhood programs through post-secondary and professional certification programs;

(j) Increase attendance of plan students in four-year post-secondary institutions of education; and

(k) align the plan with statewide educational plans developed and implemented.

Examples of Progress Indicators, Strategies, and Actions

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Goal 1 – Objective 2:

Strategy and Actions

Oregon Department of Education 14

Goal 1 – Objective 2:

Progress Indicators

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Questions and answers (Q&A) will be posted to OregonBuys on 11/7 and 11/24.

Please submit any questions you have to our Single Point of Contact

(SPC), Karen Kay Harrison via the

Questions Submission Form https://app.smartsheet.com/b/form/01971842b22c74bfb26ca839ce44b59b

II. Funding Amounts & Grant Eligibility

Funding Amounts

Year 1 Year 2*

Year 2026-27 2027-28

Performance Period April 1, 2026 - June 30, 2027

July 1, 2027- June 30, 2028

Max Award Amount $200,000 $200,000

Notes Funds expire on 6/30/27 Funds expire on 6/30/28

* 27-28 funding amount contingent upon legislative appropriation, evaluation of the prior year’s Grant project implementation and the Agency approval of the Project Plan, conducted each year in Spring.

See RFA Section 1.2 Grant Amount and Duration

Eligibility

See RFA Section 1.3 Eligibility

Applicants must be one of the following entity types:

● Education service district (ESD);

● Tribal government; or

● Post-secondary institution of education (colleges and universities)

● Community-based organization

(CBO);

● Early Learning Hub;

● Provider of early learning services;

● School district or public charter school;

Eligibility (cont’d)

See RFA Section 1.3 Eligibility

In addition, an Applicant must:

● Demonstrate the outcomes of the proposed project are to benefit and serve plan students and their families.

● Demonstrate alignment between the project and the strategies of the

Immigrant/Refugee Student Success Plan.

Oregon Department of Education 20 answers (Q&A) will be posted to OregonBuys on 11/7 and 11/24.

Please submit any questions you have to our Single Point of Contact

(SPC), Karen Kay Harrison via the

Questions Submission Form

Oregon Department of Education 21

III. Required Grant Activities

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• Implement Project Plan

• Participate in monthly SSP Community of Practice (CoP) Zoom meetings

• Create SSP Resource(s)

• Submit Required Reporting

Required Grant Activities

See RFA Section 2.4 and Attachment A:

Sample Grant Agreement for more information on Required Activities.

= Project Plan

Project Plan

• Proposed activities must use Plan strategies and actions to address the needs of students in order to achieve the statutory objectives

• Proposed budget must be developed using the Grant Guidance and clearly show the connection between the financial investment and the project objectives.

• Grantees must submit Project Plan annually in April for the upcoming year; ODE must approve before funding is released

Budget

Activities Table

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• Each Grantee organization must participate in monthly virtual meetings

• CoP meetings will be an opportunity to collaborate with other SSP grantees from across the state, including

• Sharing successes and challenges

• Requesting or sharing resources and best practices

SSP Community of Practice (CoP)

See RFA Section 2.4.5 Participation in SSP CoP

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• Each grantee will create one or more resources documenting promising practices utilizing strategies of the Immigrant/Refugee Student Success Plan. (Grantees will collaborate with fellow grantees and ODE in the development of resources.)

• Resources will be openly licensed and shared on the Oregon Open Learning Hub

• Grantees will submit progress deliverables annually:

• Year 1: SSP Resource Outline / Resource First Draft

• Year 2: SSP Resource Submission (final)

Development of SSP Resource(s)

See RFA Section 2.4.3 Development of Resources(s) https://oercommons.org/hubs/oregon https://oercommons.org/hubs/oregon

Required Reporting

• Annual Project Plan (Activities Table and Budget)

• Expenditure Reports (quarterly, or monthly by request)

• Annual Mid-Year Progress Report

• Annual Final Progress Report

• Contracts, Memoranda of Understanding (MOU) or other agreements with Project Partners

• SSP Resource(s) progress and final deliverables

See Attachment A_Sample Grant Agreement (pp. 16-19)

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Please submit any questions you have to our Single Point of Contact

(SPC), Karen Kay Harrison via the

Questions Submission Form

Questions and answers (Q&A) will be posted to OregonBuys on 11/7 and 11/24.

IV. Evaluation Criteria

Evaluation/Scoring Process

• Pre-evaluation screening to ensure eligibility and complete submission.

• Each application scored by 3 separate evaluators.

• Each criterion scored on a 0-3 point scale.

• Each criterion score is weighted to calculate overall score.

• Scored applications will be evaluated to ensure broad regional representation.

See RFA Section 4: Evaluation

Regions and Counties Served

Region 1: Southwest

Counties: Coos, Curry, Douglas, Jackson, Josephine, Lane

Region 2: Northwest

Counties: Benton, Clatsop, Columbia, Lincoln, Linn, Marion, Polk, Tillamook, Yamhill

Region 3: Metro

Counties: Clackamas, Multnomah, Washington

Region 4: Central

Counties: Crook, Deschutes, Gilliam, Hood River, Jefferson, Klamath, Lake, Morrow, Sherman, Wasco, Wheeler

Region 5: East

Counties: Baker, Grant, Harney, Malheur, Umatilla, Union, Wallowa

See RFA Section 3.2.1.2 Regions and Counties Served

Regions and Counties Served

Applicants must specify the Region in which they will be delivering services.

● ODE intends to award at least one (1) grant in each region to expand resources for students statewide.

● ODE may not award a grant in a particular region if no applications received for that region, or if no applicant in the region scores within the top 50%.

● If the only applicant for a region does not score within the top 50%, ODE may award a grant to that applicant in lieu of an award to the lowest scoring application from a region with multiple applications in the top 50%.

See RFA Section 3.2.1.2 Regions and Counties Served

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Application Overview (Scored sections)

Narrative Responses

1. Immigrant and Refugee Community Served

2. Connection to Community

3. Project Narrative

4. Service Area and Local Context

5. Equity & Antiracism

6. Addressing Intersection Identities

7. Addressing Barriers to Participation

8. Data Collection and Assessment

9. Project Sustainability

10. PK-5 Priority Areas See RFA Section 4.3 Point and Score Calculations

Attachments

11. Partnership Form(s)

12. Project Activities Table

13. Project Budget answers (Q&A) will be posted to OregonBuys on 11/7 and 11/24.

Please submit any questions you have to our Single Point of Contact

(SPC), Karen Kay Harrison via the

Questions Submission Form.

V. Timeline

Timeline

Oct 13: RFA Open

Oct 28: 1st Pre-Application Webinar

Nov 4: 1st Question Deadline

Nov 7: 1st Q&A Posted to OregonBuys

Nov 12: 2nd Pre-Application Webinar

Nov 19: 2nd Question Deadline

Nov 24: 2nd Q&A Posted to OregonBuys

Dec 1, 3:00 p.m. PST: Application Deadline

Dec 17 - Jan 16: RFA Evaluation Period

Feb 4: Notice of Intent to Award

Feb 5 - Mar 31: Grantee Onboarding

Apr 1: Performance Period Beginss

Grantee Onboarding

Prior to execution of grant agreement, applicants selected for an award must:

❖ Provide required insurance certificates

➢ See Attachment A_Sample Grant Agreement (Exhibit B/pp. 22-24)

❖ Submit evidence of compliance with Oregon Revised Statute (ORS) 327A.255

➢ See Attachment F_DELC Recorded Eligibility Questionnaire

❖ Complete any necessary revisions to the Project Plan (activity table and budget) in collaboration with SSP Coordinator

❖ Register in grant reimbursement claim system (if new to ODE grants)

❖ No funding is provided up-front

❖ Grantees submit claims for reimbursement of incurred expenses quarterly (or monthly by request)

❖ Required claim documentation:

➢ Amount expended against each approved budget line item

➢ Summary of work completed on approved activities

➢ Supporting documentation if requested (e.g., invoices, contracts/MOUs, receipts, etc.)

Reimbursement Claim Process

See Attachment A_Sample Grant Agreement (p. 18)

VI. How to Apply

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Before you Apply…

Be sure to read the RFA & Immigrant/Refugee Student Success Plan before applying!

Complete and upload within Smartsheet Application

Application Materials

Download on OregonBuys “File Attachments”

• Request for Applications (RFA)

• Attachment A - Sample Grant Agreement

• Attachment B - Smartsheet Application Link

• Attachment C - Partnership Form Template

• Attachment D - Activities Table Template

• Attachment E - Budget Template

• Attachment F - Recorded Program Eligibility Questionnaire

• Attachment G - Grant Expenditure Guidance

• Attachment H - Immigrant/Refugee Student Success Plan

• Attachment I - Q&A Form Link

• Q&A Documents will be added on 11/7 and 11/24!

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See Attachment C -

Partnership Form for template and instructions

Partnership Form Template

Reminders:

• Fill out one form per partner who meets the definition of “partnership” in the RFA.

• Complete with the partner to ensure shared understanding and expectations.

• If multiple partners, combine all Partnership Forms into a single file for submission.

• Follow the file naming protocol for each attachment in RFA Section 3.2.4.1

Activity Table Template

See Attachment D -

Activities Table for template and instructions

Reminders:

• Read the Instructions tab

• Don’t forget to fill out Applicant Name field!

• Fill out 26-27 Activities tab (detailed)

• Activity Objectives should be in SMART format

• Fill out 27-28 Activity Summary tab

• Follow the file naming protocol for each attachment in RFA Section 3.2.4.2:

“Example Org_IR Activities Table”

Budget Template

See Attachment E -

Project Budget for template and instructions

Reminders:

• Read the Instructions tab

• Don’t forget to fill out Applicant

Name field!

• Fill out 26-27 Budget Detail tab (see instructions at the top)

• Fill out 27-28 Budget Summary tab

• Where requested on the application, refer to the Project Total Requested Budget tab

• Follow the file naming protocol for each attachment in RFA Section

3.2.4.3 “Example Org_IR Budget”

How to Submit Completed Application Materials

● Submit the Smartsheet Application Form (see Attachment B for link) by Monday, December 1, 2025, 3:00 p.m. PST

○ Only complete Applications (with all required attachments) submitted by Closing will be evaluated and scored.

○ If you need assistance with the application form, contact the Single Point of Contact: Karen Kay Harrison via the Questions Submission Form.

answers (Q&A) will be posted to OregonBuys on 11/7 and 11/24.

Please submit any questions you have to our Single Point of Contact

(SPC), Karen Kay Harrison via the

Questions Submission Form.

Thank you for your interest!

All questions to be included in the Q&A are due by November 19, 2025 at 3:00 p.m.

Questions must be directed to the Single Point of Contact (SPC): Karen Kay Harrison via the Questions Submission Form

Immigrant/Refugee Student Success https://app.smartsheet.com/b/form/01971842b22c74bfb26ca839ce44b59b https://www.oregon.gov/ode/students-and-family/equity/IRSS/Pages/IRSSPlan.aspx