Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

For

PREVENTIVE MAINTENANCE, INSPECTIONS,

SERVICE AND REPAIR OF MAN LIFTS

AT

JOINT BASE MCGUIRE-DIX-LAKEHURST,

LAKEHURST, NEW JERSEY

Joint Base McGuire-Dix-Lakehurst

Revision 1

12 JULY 2025

PERFORMANCE WORK STATEMENT

TO

PROVIDE PREVENTIVE MAINTENANCE, INSPECTIONS, SERVICE AND REPAIR

OF MAN LIFTS

AT

JOINT BASE MCGUIRE-DIX-LAKEHURST,

LAKEHURST, NEW JERSEY

1.0 DESCRIPTION OF SERVICES. The contractor shall provide all labor, transportation, supervision, tools, materials, equipment, and management efforts necessary to provide preventive maintenance, inspections, service and repair of man lifts at Joint Base McGuire-Dix-

Lakehurst (JB MDL), Lakehurst, New Jersey. The level of services shall be in accordance with the terms and conditions indicated herein. During normal working hours, the contractor shall sign in at the 87th CES/CEOSS, Building 5.

1.1 PROVIDE PREVENTIVE MAINTENANCE, INSPECTIONS, AND SERVICE

CALLS OF MAN LIFTS. The contractor shall perform all preventive maintenance, inspections, and service of the man lifts listed in Appendix A, in accordance with manufacturer’s specifications, American National Standard Boom-Supported Elevating Work Platforms (ANSI/SIA), Occupational Safety and Health (OSHA), and Appendix B, Inspection Checklist. The contractor shall perform inspections, overhauls, and service of all systems and accessories listed under this contract, including field service that provides, but is not limited to oil, filters (oil and air) and coolant changes, shop repairs, maintaining proper levels of coolants, batteries, oils and lubricants.

All inspections and maintenance shall be scheduled and coordinated with the Contracting Officer’s

Representative (COR). An inspection and maintenance schedule shall be submitted for review to the COR 15 days after contract award.

1.2 REPAIRS. The contractor shall repair all mechanical / electrical / control / safety deficiencies as a result of the preventative maintenance / inspections on man lifts listed on this contract by a person (s) qualified as a mechanic on the specific make and model of the Aerial platform. The contractor shall perform these repairs at the contractor’s expense if the material cost is less than $100.00 per unit. The contractor shall absorb the labor expenditure. The contractor shall ensure all repair work commences within two (2) days of COR approval. The contractor shall ensure that all repair work is completed within five (5) days of its commencement; however, the contractor is encouraged to keep equipment downtime to a minimum. The contractor shall provide a written report not later than two (2) work days to include but not limited to: mechanical / electrical / control / safety deficiencies found, actual parts replaced, parts cost, and man-hours per repair. A copy of the repair report shall be provided to the COR (Contracting Officer Representative).

1.2.1 MAJOR REPAIRS. If the repair work exceeds $100.00 in material, the contractor shall provide a written repair cost estimate to the COR and CO within two (2) business days of finding the deficiency requesting authorization to proceed. The written repair cost estimate shall include, at a minimum, the following: the estimated cost of material, the specified time needed to complete repairs, and the projected time the equipment will be out of service. The contractor shall be financially compensated for material and labor costs only if CO authorization is granted.

The maximum financial threshold for major repairs is $5,000.00. At no time shall work in excess of $100.00 be completed without CO approval. The contractor shall ensure all major repair work commences within three (3) days of CO approval. The contractor shall ensure that all repair work is completed within seven (7) days of its commencement; however, the contractor is encouraged to keep equipment downtime to a minimum. The contractor shall provide a written repair completion report within two (2) days of job completion to include but not limited to:

mechanical/electrical deficiencies found, actual parts replaced, parts cost, and man-hours per repair. A copy of the repair report shall be provided to the COR and CO.

1.3 SERVICE CALLS. In the event that a man lift fails or malfunctions, the contractor shall respond to service calls Monday through Friday 0700 AM – 0400 PM upon notification by the CO or the COR. The allowed maximum quantity of effort on a service call shall be 4 hours labor and shall not exceed $100.00 for materials. For any major repairs, the contractor shall secure the unit and use the procedures in paragraphs 1.2 and 1.2.1. The contractor shall conduct preventative maintenance, calibration and repair of the man lift in accordance with Paragraphs

1.1 and 1.2, if required. Due to the urgency of mission requirements, the contractor shall ensure that all repair work is completed within five (5) days unless a major repair is discovered resulting in additional repair time as denoted in Paragraph 1.2.1, Major Repairs.

2.0 SERVICE DELIVERY SUMMARY. The following are the performance thresholds for each service and represent the limits of “acceptable work”; any figures exceeding these thresholds shall be considered “unacceptable work”. Unacceptable work performed by the contractor must be corrected by the contractor within the required time frames set forth in the

Performance Work Statement. Re-performance is the preferred method of correcting

“unacceptable work”.

Performance Objective Statement Of Work

Paragraph

Performance Threshold

Provide Preventive

Maintenance/Inspections, and Service of

Man Lifts

1.1 Objectives performed as

scheduled 95% of the time

Provide Non-recurring Man Lift Major

Repairs

1.2 Repairs performed in the

required time frames 95% of the time

Perform Non-recurring Service Calls 1.3 Calls responded to in the required time frames 95% of the time

Calls performed as requested

95% of the time

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. All reasonable quantities of utilities will be available to the contractor without charge. Any temporary lines and connections that may be required shall be installed, maintained and removed by the contractor at his expense and in a manner satisfactory to the COR.

3.1 POLICE PROTECTION. For McGuire, the base Security Forces shall provide security and law enforcement response and services to the contractor. The base Defense Operations

Center can be reached at phone number 911.

3.2 FIRE PROTECTION. JB MDL, Base Fire Departments shall provide initial response and fire protection services to the contractor. The base Fire Alarm Control Centers can be reached at phone number 911 from a base telephone. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified.

3.3 HEALTH CARE. Emergency Medical Service phone number is 911. When dialing 911, the location must be fully identified to ensure that the proper responder is notified.

3.4 PHYSICAL SECURITY. The contractor shall be held fully accountable for any failure to maintain the physical security of all base restricted areas, secured facilities or sites that they are responsible for providing services within. The contractor shall be responsible for the safekeeping and inventorying of all Government-furnished keys and combinations issued for the performance of services within secured areas. All losses or damages caused by the contractor, or by the contractor’s failure or negligence in maintaining proper security of these areas will be paid for by the contractor. Upon termination or completion of the contract, the contractor shall secure the previously issued keys and return them to the COR or CO within twenty-four (24) hours.

3.5 ANTI-TERRORISM. As a prelude and during performance of any contract, it is critical that the contractor be supportive of all DoD requirements to protect personnel, their families, installations, facilities, information, and other resources from terrorist acts. All contractors and sub-contractors are responsible for providing their personnel information on the Joint Base

Antiterrorism Program. During performance of work, personnel security and protection of resources is critical for the installation to maintain a safe work environment. Contractor personnel will be alert for any suspicious activity observed by their work force or any personnel working on the installation. If any situation appears to be suspicious, immediate actions must be taken to make proper notification to 87th ABW Security Forces Squadron Joint Base McGuire-

Dix-Lakehurst (JB MDL) Law Enforcement by calling JB MDL Security Forces Desk at phone number (609) 562-6001/2/3 (McGuire/Dix). Both personnel and vehicles must be strictly controlled during performance of duty. No personnel and/or equipment will be allowed to be placed in harm’s way that could aid or abet anyone with bad intention to cause harm to JB MDL.

Any contractor doing construction work will adhere to the DoD Unified Facilities Criteria

Requirements. Contractors are encouraged to contact the JB MDL Antiterrorism Office at (609)

754-1397 or (609) 754-1611 for information regarding the installation Antiterrorism Program.

4.0 GENERAL INFORMATION.

4.1 QUALITY CONTROL. The contractor shall develop, submit for CO review, and maintain a quality control program and the necessary quality control procedures to ensure that maintenance and repair services are performed in accordance with the established commercial standards. The government, through the COR, shall periodically evaluate the contractor’s work performance in accordance with the specific contract performance requirements.

4.2 HOURS OF OPERATION. The normal hours of operation for the contractor to perform normal maintenance and repair services required under this contract are 7:00 AM to

4:00 PM, Monday through Friday. The contractor is not required to provide normal service except for emergencies on the following days: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The COR or CO must approve in advance, excluding legal holidays, any exceptions to the negotiated work hours and designated workdays. The contractor shall submit their request to COR and CO no later than two (2) working days in advance of the requested change(s).

4.3 CONTRACTOR PERSONNEL. The contractor and their employees shall comply with all base regulations at all times and shall conduct themselves in a professional manner. Uniforms, badges, and good behavioral conduct will be mandatory. The contractor shall provide a complete and current employee roster to the COR and CO within ten (10) working days of the contract award. The contractor’s employee roster shall identify the primary and alternate site manager or foreman and the Quality Control inspector and their telephone numbers. As required, the contractor shall provide updated copies of their employee roster to the COR and CO.

4.4 CONTRACTOR EMPLOYEE UNIFORMS AND IDENTIFICATION. All

contractor employees shall wear a distinctive company logo on their outer garment at all times.

The contractor employee shall be neat and professional in appearance and meet current commercial standards. In addition, the contractor’s employees shall wear a company-issued identification badge with the company’s name, employee’s name and employee’s photo prominently displayed on their outer clothing.

4.5 AIR FORCE TOBACCO POLICY. The contractor shall ensure that all contractor employees do not use tobacco products within 50 ft. of any base facility, around fuel tanks and generators, within any clearly marked “No Smoking” areas or within 50 ft. of any flight line aircraft parking areas.

4.6 SAFETY AND ACCIDENT REPORTING. The contractor shall be responsible for providing maintenance and repair services under this contract IAW all base, local, state and

Federal occupational safety requirements. The contractor shall ensure that all maintenance and repair services are conducted safely at all times. The contractor shall ensure that all contractor employees are issued and properly use all required safety personal protective equipment. The contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract. The contractors shall take necessary corrective actions if the contractor’s employees are conducting operations in an unsafe manner. In the event of an accident, the contractor shall contact the base emergency 911 service and the COR immediately.

Additionally, the contractor and contractor’s personnel will be knowledgeable of and comply with all other base incident-reporting procedures.

4.7 INCLEMENT WEATHER SCHEDULE. The contractor shall provide operational service during periods of inclement weather. No exceptions shall be granted.

4.8 HIRING GOVERNMENT PERSONNEL. The contractor is restricted from hiring the

COR, inspectors, monitors or any other government employees whose employment could result in conflict of interests in accordance with DOD 5500.7R.

4.9 SECURITY REQUIREMENTS / VEHICLES AND PASSES. After award of contract, the contractor shall request through the COR, CO and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the attached Contractor Security Appendix – 29 Mar 10.

CONTRACTOR

SECURITY APPENDIX - 29 MAR 10.docx

4.10 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR THE LOCAL INSTALLATION

COMMANDER. Unless otherwise directed by an authorized government representative, requirements under this PWS are not essential to be performed during a crisis.

4.11 EXECUTIVE ORDER (EO) 13423, (Strengthening Federal Environmental, Energy, and Transportation Management). The contractor shall assist in compliance with this EO through the:

(a) Use of products with post-consumer recycled content

(b) Use of products that are recyclable

(c) Use of low toxicity or non-toxic products

(d) Use and installation of low-maintenance products

5.0 ENVIRONMENTAL COMPLIANCE. The contractor is required to comply with all applicable base, local, state and federal environmental laws and regulations, including Air Force

Instructions in effect at the time of performance. The contractor shall be responsible for obtaining and complying with any required operating permits. The contractor shall be responsible and liable for penalties, fines, or environmental damage claims that may be required or assessed by the local, state or federal governments as a result of the contractor’s performance, or failure to perform, during the course of this contract. The government will inspect for environmental compliance at its discretion, and will notify the COR of any discrepancies found.

In addition, contractor may be subject to contractual sanctions for environmental non-compliance including, but not limited to, termination, suspension, and debarment and adverse past performance assessment. Any damages incurred by the contractor’s operation or negligence shall be restored to their original condition by the contractor, at no additional cost to the government.

5.1 DISPOSAL OF WASTE. The contractor is responsible for the proper handling and disposal of solid waste. The contractor shall also be responsible for any enforcement action that may be taken by the state of New Jersey, other state or the federal government related to handling, transportation and the proper disposal of solid waste materials. If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and/or submitted. The contractor shall prepare same and provide a written copy to the COR. Any action, which violates permit requirements for compliance, must be reported to 87 CES/CEIEC at 609-562-2189 immediately.

5.2 NOTIFICATION OF ENVIRONMENTAL SPILLS. In the event the contractor spills or releases any unpermitted substance, hazardous substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Fire Department, the

COR, and the CO. The contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment.

5.3 MATERIALS. All materials used in the performance of services on the installation shall be in compliance with industry standards, local, federal and State laws, and will be used according to manufactures' recommendations. Materials will be used for intended purposes and will be stored and utilized in accordance with industry standards. The contractor will submit

Material Safety Data Sheets on all materials to be used fifteen (15) days prior use for approval by the COR.

APPENDIX

Appendix A: Man Lift Inventory List

Appendix-A Manlifts.doc

Appendix B: Maintenance Inspection Requirement

Appendix-B Maintenance Inspection Requirements.docx

Appendix C: Accident and Mishap Report, AF Form 37

JB MDL-37 Mishap Report DOC.docx