Only One Bid Received RFQ Signed.pdf

This is a procurement determination document from the Arizona Game and Fish Department (AZGFD) regarding a single bid received for Request for Quote No. BPM007069 for Trap Machine Equipment & Parts. AZGFD sought to establish a contract for the purchase of Pat-Trap trap machines or equivalent products, along with parts and accessories for existing Pat-Trap machines, to be procured on an as-needed basis. The department currently operates seventeen Pat-Trap SW Series machines. The solicitation permitted the state to award the contract to one or multiple suppliers or by line item, whichever served the state's best interests. The RFQ was open to equivalent products meeting the specified standards of quality, performance, and characteristics, provided bidders submitted sufficient technical information demonstrating material equivalency to the brand name product referenced.

On August 28, 2025, the AZGFD Procurement Branch Chief and Procurement Technician determined that the price submitted by Elton Industries was fair and reasonable and that prospective bidders had been afforded reasonable opportunity to respond to the solicitation in accordance with Arizona Procurement Code, Rules and Regulations Section R2-7-321. A catalog discount for parts and accessories was requested as part of the procurement. With only one bid received, the determination satisfied the regulatory requirements for proceeding with contract award based on the fair and reasonable pricing assessment.