BPM007069 EXECUTIVE SUMMARY .pdf
PDF 101 KB Posted
- Attached to
- Trap Machine Equipment & Parts
- Solicitation number
- BPM007069
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Executive Summary for Invitation for Bid No. BPM007069 issued by the Arizona Game and Fish Department (AZGFD) for Trap Machine Equipment & Parts. AZGFD seeks to establish a contract for Pat-Trap trap machines or equivalent products, along with parts and accessories for existing Pat-Trap machines on an as-needed basis. The department currently operates seventeen Pat-Trap SW Series machines. The solicitation was released to the public on August 11, 2025, with 69 notices distributed to registered suppliers through the Arizona Procurement Portal e-procurement system. Solicitation Amendment One was issued on the same date to add blank required forms to the Technical Questions section. No pre-offer conference was held. The bid opening occurred on August 26, 2025, with one response received. The contract was awarded on August 28, 2025, to Elton Industries following evaluation of the single responsive and responsible offer.
The procurement was conducted under Arizona Revised Statutes 41-2535 (Request for Quotation) and Arizona Administrative Code R2-7-D303 (Contract Award) procedures, which did not require legal advertisement in a newspaper. A bidder submitted a request for an exception to the Liability Insurance requirement on August 14, 2025, and was directed to ADOA Risk Management for discussion of applicable options. The procurement officer recommended the award based on the lowest responsive and responsible offer, with the requesting employee confirming both item acceptability and available budget on August 28, 2025. A current, compliant insurance certificate was provided on April 26, 2023. AZGFD reserves the right to award the contract to one or multiple suppliers or by line item, whichever serves the State's best interest, and has requested catalog discounts for parts and accessories.
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EXECUTIVE SUMMARY
Invitation for Bid No. BPM007069 for Trap Machine Equipment & Parts was released to the public on 08/11/2025. 69 Notices of the solicitation were emailed to registered suppliers and interested offerors in the Arizona Procurement Portal (APP) e-procurement system. As required by § 41-2535, “Request for Quotation” this solicitation was not advertised as a Legal Ad in a news publication.
A Pre-offer Conference was not held.
Solicitation Amendment One (1) was issued on 08/11/2025. This amendment added blank required forms document to the Technical Questions.
The bid was opened on August 26th, 2025. There was one (1) response.
There was a request for an exception to the Liability of Insurance on 08/14/2025. The bidder was directed to ADOA Risk Management on 08/19/2025 to discuss applicable options.
In accordance with ARS §41-2535, “Request for Quotation” and A.A.C. R2-7-D303, “Contract Award”, the bid was evaluated in accordance with the evaluation criteria set forth in the solicitation.
Based upon the evaluation of Offers, Clarifications, and the available information, the procurement officer recommended awarding to Elton Industries. The procurement officer sent the requesting employee the bid spreadsheet, items offered and requested approval of lowest responsive and responsible offer bid and requested that the budget availability could cover the offer on 08/28/2025 at 1:49 p.m. The requesting employee responded that the items bid were acceptable and there was available budget to continue with the award.
A current, compliant insurance certificate was provided on 04/26/2023.
In accordance with A.A.C. R2-7-D303, “Contract Award,” the Contract was awarded on 08/28/2025.
Diana Koistinen Date Procurement Technician
8/28/25
EXECUTIVE SUMMARY
File details come from the government source that posted it. Updated .