Oean_Center_Re-Imagined.pdf

This is an Invitation for Bid (ITB) document issued by the County of Volusia, Florida, for exclusive rigging services at the Ocean Center's convention center and arena facilities. The procurement encompasses comprehensive rigging services including motor and chain hoist provision, installation, operation, and removal; truss system design, installation, and dismantling; supply of rigging hardware such as shackles, slings, and cables; specialized lighting and audio rigging; scenic rigging; and safety equipment provision. The convention center comprises 93,028 square feet with 32-foot ceiling height and a maximum load-bearing capacity of 3,500 pounds per load point with up to 12 points per beam, accommodating approximately 50 events annually. The arena features 7,010 fixed seats, a 172-foot-5-inch by 250-foot playing surface, 45-foot ceiling height, and a permanent rigging grid with W14x90 and W14x99 beams in the eastern section and 55-by-24-foot spacing in the remainder, supporting approximately 60 events per year. The ITB was issued on March 6, 2026, with questions due by March 25, 2026, at 11:59 p.m. EST and responses required by April 8, 2026, at 3:00 p.m. EST via the County's eProcurement Portal. No pre-solicitation conference will be held. The resulting agreement will provide an initial three-year term with two optional one-year renewals, contingent upon mutual written agreement and County Council approval.

All rigging personnel must hold certifications from recognized industry organizations including ETCP, USITT, or NCCCO, and the selected contractor must maintain comprehensive insurance coverage including $1,000,000 Commercial General Liability per occurrence with rigger's liability endorsement, $4,000,000 excess liability, $1,000,000 auto liability combined single limit, $1,000,000 professional liability per incident, and workers' compensation with waiver of subrogation. Respondents must submit complete Equipment Rental and Labor Rate pricing tables covering electric chain hoists, manual hoists, truss systems, rigging hardware, supervisor rates, staff rates, and emergency services rates to be considered responsive. Annual price redetermination may be requested based on documented increases in wages, fuel, or materials costs using the Employment Cost Index or Producer Price Index as published by the Bureau of Labor Statistics, with full payment on undisputed invoices within twenty business days. The County offers local preference of up to five percent for qualified local businesses, and no specific budget amount or award value range is disclosed in the solicitation documents. The contractor will have access to County-provided facility equipment including two forklifts, two electric scissor lifts, and one Genie S-60 DC boom lift, with the evaluation based on the most responsive and responsible respondent offering the best overall value.