Instructions for Completing Attachment L-8 Mandatory Crosswalk.doc

RFP No. DACS08P2215, Amendment 006

Instructions for Completing Attachment L-8, Mandatory Crosswalk:

Offeror’s Proposed WBS Structure to Functional Areas Identified in Section C, Statement of Objectives Revisions to offers are not being sought nor will be accepted at this time. Rather, using “Volume IV, Cost Price Proposal,” complete Attachment L-8 for CLIN 0001.1 per the following instructions Columns:

1.1. Offeror WBS number – Enter the corresponding WBS level 5 number as set forth in the proposal.

1.2. Offeror WBS Title – Enter the corresponding WBS level 5 title as set forth in the proposal.

1.3. Offeror WBS Description – Enter the corresponding WBS level 5 description as set forth in the proposal.

1.4. Offeror Performance Work Statement – Enter the corresponding PWS page and paragraph references.

1.5. Total Cost (Value) – Enter the total dollar amount or costs of the level 5 WBS element as set forth in the proposal Attachments L-4 and L-5 for that WBS.

1.6. Normalized FTE Count – Calculate (the total number of productive labor hours ( 1880) and enter the result here.

1.7. Average Salary by FTE – Divide total salary amount by Normalized FTE count and enter the result here.

1.8. Salary Costs – Enter the amount shown of Salary costs for the level 5 WBS element.

1.9. Deployment Hardship Pay – Enter the amount added to base salary for any deployment or hardship duty pay for the level 5 WBS element.

1.10. Fringe Benefits – Enter the amount for Fringe Benefit costs for the level 5 WBS element.

1.11. Overhead Costs – If appropriate to the allocated cost structure for the offeror or any first-tier or second tier subcontractor, enter the amount shown for Overhead costs for the level 5 WBS element.

1.12. Equipment & Accountable Property – Enter the amount shown for Equipment and Accountable Property costs for the level 5 WBS element.

1.13. Materials & Supplies – Enter the amount shown for Material and Supply costs for the level 5 WBS element.

1.14. Consultants & Subcontractors – Enter the amount for Consulting and Subcontractor costs for the level 5 WBS element.

1.15. Any Other Direct Costs – Enter the amount for Other Direct Costs for the level 5 WBS element.

1.16. General & Administrative – Enter the amount for G&A or Indirect costs for the level 5 WBS element.

1.17. Additional Columns – Insert additional column(s) here to account for unique elements of your cost structure and original proposal preparation methodology, if necessary.

1.18. Total Costs (Formula) – This is the sum costs by row for this individual WBS. It should match the Total Cost (Value) in dollars at the left of the spreadsheet.

2. Additional Guidance – In completing the crosswalk offerors shall apply the following guidance:

2.1. Allocation – If necessary to prorate or allocate the costs of one of your WBS elements to NSF Attachment L-8, “Mandatory Crosswalk,” this may be accomplished in a manner that accurately reflects the resources the offeror proposed to accomplish the work described. If more than one offeror WBS element addresses a single NSF Attachment L-8 WBS element, insert additional rows for each offeror WBS element and a subtotal immediately below.

2.2. Explanation – Complete this entry when anything other than a one-to-one correspondence between NSF WBS and the offeror’s WBS at level 5, occurs. Explain your approach in assigning work effort and corresponding expenses to the NSF WBS.

2.3. Aligning WBS Elements – There may be a few instances where one or more WBS elements cannot reasonably be aligned to any of the WBS elements at level 5, whether it is due to the unique technical approach or some other reason. In such cases, align the WBS elements within the next higher level WBS format for level 4 or 3. In this case, additional rows may be inserted into the spreadsheet where appropriate, but the intermediate WBS level 2, 3, and 4, should still sum correctly. Provide a rationale as to why you were unable to align to the NSF WBS in the explanation column.

2.4. Treatment of Subcontractor Costs – For proposed subcontractors that were required to submit cost/price data to NSF (refer to RFP Section L.11.2.2)

2.4.1. If the WBS element is to be performed by a subcontractor, the prime contractor should categorize these costs as subcontracts and consultants under the worksheet titled “Prime” (applying appropriate burdens such as G&A). The subcontractor should then complete the worksheet titled “1st Tier” detailing the subcontractor’s costs for that WBS element for the major expense categories.

2.4.2. If a first-tier subcontractor has a second-tier subcontractor performing a portion of the work the above instructions apply with the prime contractor completing the worksheet title “Prime” for subcontracts and burden, the first-tier subcontractor completing the worksheet titled “1st Tier” with subcontracts and burden, and the second-tier subcontractor completing the worksheet titled “2nd Tier” detailing the costs for the major expense categories.

2.4.3. If subcontractor proprietary information is involved, the subcontractor may provide this information separately directly to NSF. However, the prime contractor is responsible for ensuring that the cost amounts agree between all submittals.

2.5. Roll Up for WBS Levels 4, 3, and 2 -- Offerors shall sum up the level 5 WBS elements by the designated WBS levels 4, 3, and 2 categories on the attached spreadsheet.

3. Format for Submission – Offerors are required to complete the crosswalk in electronic form only consistently with RFP requirement set out at Section L.6.3 and L.11.5. Submit 9 copies on CD-ROM. Submittals must be addressed and labeled as follows:

“RFP Number: DACS08P2215

ATTENTION: NSF MAILROOM - DO NOT OPEN

DELIVER DIRECTLY TO ROOM 475

National Science Foundation

Division of Acquisition and Cooperative Support (DACS)

4201 Wilson Boulevard, Suite 475

Arlington, VA 22230

ATTN: Bart Bridwell, Contracting Officer” If hand-carried, proposals must be delivered to the room number identified above (after being examined by security personnel). Hard copies need not be provided. There is no page limitation associated with Attachment L-8.

4. Date and Time for Submission – Completed crosswalk schedules are due not later than Tuesday, November 24, 2009 at 4:00 pm local time. Any submittal received after the date and time specified herein will be handled in accordance with FAR 52.215-1.

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