Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source procurement document issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division under Florida Statutes 287.057(3)(c). The county intends to procure comprehensive HVAC Systems and Related Services, specifically establishing a preventive maintenance and condition assessment program for water-cooled chillers, air-cooled chillers, pumps, and cooling towers across approximately 4.5 million square feet of facilities spanning more than 150 county locations. The procurement encompasses 122 line items including 20 air-cooled chillers, 31 cooling towers, 82 chilled water pumps, 108 condenser water pumps, and 120 water-cooled chillers, with three annual preventive maintenance services required per unit. Contractors must submit convincing technical data demonstrating capability to meet or exceed stated requirements by the close of business on the specified deadline. The initial contract term is 36 months from the award date with two optional 12-month renewal periods, with proposals due April 9, 2026, at 3:00 PM EST and a question submission deadline of March 30, 2026, at 2:00 PM EST.

The estimated total contract amount is $375,079.00 for the three-year initial term with an annual estimated expenditure of $125,026.33, though the pricing schedule establishes a Not-To-Exceed budget of $220,000 for the three-year contract period comprised of $200,000 for standard preventive maintenance and repairs and $20,000 for unspecified services. Johnson Controls, Inc. (Contract Number 23-0751-PB) is identified as the anticipated contractor with an award date of August 12, 2026. Contractors must maintain an office in Pinellas County or within a convenient radius, complete Pinellas County Security Clearance processes including Florida Department of Law Enforcement background checks prior to work commencement, and comply with E-Verify requirements and mandatory compliance affidavits. Comprehensive insurance coverage is required, including Workers' Compensation at Florida statutory limits, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Business Automobile Liability of $1,000,000 combined single limit, Excess/Umbrella Liability of $5,000,000, and Professional Liability Insurance of $1,000,000, with all policies issued by companies holding an AM Best rating of A-VIII or better.