Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form for Pinellas County, Florida, related to an HVAC Systems and Related Services contract. The document is used to justify the selection of a vendor through a non-competitive procurement process rather than through open bidding. The form requests documentation of the project or purchase name, total budget estimate, engagement duration, project manager, and requisitioning department. The primary justification section requires explanation of the rationale for the non-competitive approach and details regarding any prior vendor utilization and background information. The contract opportunity itself involves establishing a comprehensive Chiller Preventive Maintenance and Condition Assessment program designed to enhance system reliability, reduce operational risk, and support long-term asset lifecycle planning for the County's critical infrastructure. The scope encompasses structured annual preventive maintenance and defined service response expectations for water-cooled chillers, air-cooled chillers, pumps, and cooling towers, with services to be performed consistent with manufacturer standards and HVAC industry best practices.

The contractor is required to submit a complete Annual Reporting Package including inspection documentation, test results, and formal Condition Assessments with Remaining Useful Life projections for all maintained equipment. For water-cooled chillers specifically, the scope includes an Eddy Current testing and tube cleaning program to proactively monitor internal tube integrity and prevent failure. The contract emphasizes vendor accountability through quarterly performance meetings and measurable performance metrics to ensure timely service delivery. A formal corrective action and cure framework consistent with the Pinellas County Purchasing Manual is incorporated to ensure contract compliance and protect County interests. The Non-Competitive Oversight Committee approval requires affirmative votes from committee members Merry Celeste, Don Crowell, Chris Rose, and the Department ACA, though the form provided does not indicate whether approval was granted or the specific contract award date and term duration.