Notice_of_Intent_to_Sole_Source_07-25-2023.pdf

This is a Notice of Intent to Sole Source issued by Pinellas County, Florida's Administrative Services Purchasing & Risk Management Division. The notice announces Pinellas County's intention to procure HVAC systems and related services through a sole source method of procurement in accordance with Florida Statutes 287.057(3)(c). The contract will establish a comprehensive Chiller Preventive Maintenance and Condition Assessment program designed to enhance system reliability, reduce operational risk, and support long-term asset lifecycle planning for the County's critical infrastructure. The scope of work includes structured annual preventive maintenance, defined service response expectations, and equipment-specific maintenance requirements for water-cooled chillers, air-cooled chillers, pumps, and cooling towers, consistent with manufacturer standards and HVAC industry best practices. Interested contractors must submit convincing technical data demonstrating their capability to meet or exceed the stated requirements by the response deadline specified in the notice. Responses must be submitted via OpenGov to the Pinellas County Purchasing Department, with an award to be made following the deadline.

The contract requires vendors to provide comprehensive documentation and accountability measures, including a complete Annual Reporting Package containing inspection documentation, test results, and formal Condition Assessment with Remaining Useful Life projections. Quarterly vendor performance meetings and measurable performance metrics will ensure timely service delivery. The procurement establishes a formal corrective action and cure framework consistent with the Pinellas County Purchasing Manual to ensure contract compliance and protect County interests. For water-cooled chillers specifically, the contract includes an Eddy Current testing and tube cleaning program to proactively monitor internal tube integrity and prevent failure. The notice indicates that pricing terms, funding sources, and additional contract details are to be determined, with the contract term and renewal options subject to finalization following the sole source justification review process.