JOIST-DRD-08-Safety_and_Health_Plan_and_Reports.docx

JSC DATA REQUIREMENTS DESCRIPTION (DRD)

(Based on JSC –STD-123. See work page for instructions.)

5. Use (Define need for, intended use of, and/or anticipated results of data)

6. DRD Category: (check one)

Establishes Safety and Health Plan for Contractors providing support to JSC organizations

***The Office of Primary Responsibility for this DRD is the JSC Safety and Test Operations Division ☐Technical ☐Administrative

☒S&MA

6. References

7. Interrelationships (e.g., with other DRDs) (Optional)

1. OSHA CSP 03-01-003, Voluntary Protection Program (VPP): Policies and Procedures Manual

1. JSC 17773, Preparing Hazard Analyses for JSC Ground Operations

1. JPR 1700.1 JSC Safety and Health Handbook

1. NPR 8621.1 NASA Procedural Requirements for Mishap and Close Call Reporting, Investigation, and Recordkeeping

1. JPD 1040.2, JSC Emergency Preparedness Program

1. JPR 1040.4, JSC Emergency Preparedness Plan

1. JPR 2310.1, JSC Organizational Learning Program

8. PREPARATION INFORMATION:

The Contractor shall prepare the data delivery as follows:

8a. DATA TYPE:

☒ Type 1 – Written approval [Plan] ☒Type 2 – Mandatory Submittal [Reports] ☐Type 3 – Submittal Upon Request

8b. SCOPE:

8c. CONTENT:

Other Deliverables: The plan must include instructions for submitting the deliverables in Table 1 below to the Government and represent contractual commitments by the Contractor to provide this information. Include copies to the Contracting Officer and Contracting Officer’s Representative.

Identity of key safety and health personnel:

· Company Physician/Occupational Injury/illness case manager

· Designated Safety Official

· Safety Representative

· Building Fire Wardens (Roster)

See JPR 1700.1, Chapters 9.1 & 9.2

See JPR 1700.1, Chapter 9.2

Required only for Contractor close call systems

· Within 30 days of a triggering event;

· Within 30 days of a program milestone, mishap investigation, or hazard or other engineering analysis / evaluation is completed; or

· 30 days before end of contract evaluation period or 45 days before end of contract, whichever is applicable.

OSHA 300 & 300A with names removed. Equivalent forms from Contractor database are acceptable.

Table 1, Safety and Health Deliverables

Details: Address the following items in your plan:

MANAGEMENT LEADERSHIP AND EMPLOYEE PARTICIPATION

Management and employees work together as a team to provide a safe and healthful workplace. Management and employee synergies often must work together across contractual lines.

a. Follow the VPP program evaluation report format found in OSHA CSP 03-01-003, Voluntary Protection Program (VPP): Policies and Procedures Manual, Appendix C, “Format for Annual Submissions”, as mandated by the cognizant OSHA regional office.

b. Assess the elements of the approved safety and health plan as a minimum.

c. Include safety and health concerns and resolutions relating to JSC operations which may have been identified during the report period.

d. Include unresolved safety and health concerns relating to JSC operations which the Contractor feels merit attention of JSC safety and health management.

e. Include action plans with schedule for periodic progress reports to the Government on a frequency agreed to by the Government and the Contractor for each problem area.

f. Establish goals and objectives of the Contractor safety and health program for the next report period.

Note: Contractors who have submitted a written self-evaluation as a VPP site may submit their original report to OSHA in lieu of writing a new self-evaluation provided that all action plans and status are updated.

Note: This self-evaluation is not the same as the Contractor performance self-evaluation but may be used for that purpose if specifically required by the contract.

a. Date of report, Contractor identity, and Contract number.

b. For each person listed, provide name, social security number, and date of termination.

c. Name, address, and telephone number of Contractor representative to be contacted for questions or other information.

WORKSITE ANALYSIS

Worksite analysis identifies hazards and other safety and health threats to employees and valuable assets. As a minimum, analysis will include primarily the following: developing job hazard analyses for its employees; provisions to protect is employees from hazards in their work areas; inspections of the workplace; investigations of mishaps and close calls; and the submission of safety and health data to the Government.

a. Comprehensive Survey - A “wall to wall” engineering assessment of the Contractor’s worksite, which includes the Government furnished facilities to be used by the Contractor and the immediate vicinity in which contractual work or tasks will be performed. This assessment encompasses facilities, equipment, materials, and processes.

b. Change (Pre-use) Analysis - Typically addresses modifications in facilities, equipment, processes, and materials (including waste); and related procedures for operations and maintenance

c. Hazard Analysis - May address facilities, systems/subsystems, operations, processes, materials (including waste), and specific tasks or jobs. See JSC 17773, "Preparing Hazard Analyses for JSC Ground Operations," for analysis contents (found at https://jsc-sma-missp.jsc.nasa.gov/sites/safety/SH%20%20Hazards/JSC17773D.pdf).

2.4.1 Describe administrative requirements and procedures regularly scheduled inspections of your assigned areas for hazards including coordination of findings with area supervisors, facility managers, and JSC safety and health representatives as needed. Include how you will record completion of inspections in the JSC Building Inspection Tracking System (BITS). Inspections will identify:

a. Hazards and non-conformances

b. Risk assessment to include the severity and probability of an injury, illness, property damage, or environmental damage.

c. Corrective measures or controls implemented to immediately safe the area and to eliminate or control the hazard and schedules for completion.

d. Notification to persons who may be affected by hazards that pose an imminent or significant risk to safety and health of employees, operations, or facilities.

2.7.1 Mishap Reporting and Investigation. Describe your approach to mishap notification and response, reporting, investigating, and correcting negative findings that are discovered in its investigations. See NPR 8621.1 and JPR 1700.1. Include the following key items from NPR 8621.1 and JPR 1700.1 in the plan:

2.7.1.1 Mishap Notification and Response –Describe how you will ensure prompt notification of mishaps and how it will respond to such notifications. This includes notifying the Safety and Test Operations Division, the Contracting Officer, and the COR immediately under the following circumstances:

a. Fatality, hospitalization, or total or partial permanent disability to one or more persons.

b. Property damage equal to or greater than $500,000.

c. Mishaps involving NASA personnel or NASA property regardless of severity.

d. Any mission failure.

NOTE: The expectation is that employees will notify their managers as soon as possible after a mishap to allow a preliminary investigation to secure the scene, identify witnesses, and to safeguard evidence, personnel or property.

2.7.1.2 Initial Reporting – Describe how you will provide an initial report within 24 hours of the mishap containing basic information that identifies personnel injured, the property damaged or lost, and the name and contact information of the appointing official and investigator. Use JSC Form (JF) 1627. This report will be required for:

a. All mishaps and “close calls” involving property damage or first aid (as defined by NPR 8621.1) which occur onsite at a JSC-administered establishment. This includes Government owned and Contractor operated facilities.

b. All type A and B mishaps at Contractor and third party facilities when the mishap is a direct result of work performed on the contract.

c. All type C property damage mishaps at Contractor and third party facilities when the mishap is a direct result of work performed on the contract.

a) Subject - one line subject of the lesson.

b) Lesson Learned - usually one sentence that describes insight gained

c) Description of Event - narrative that describes what happened.

d) Recommendations - may be an action plan, suggestion, etc., that was adopted at event source.

e) Supporting documentation – submit as needed to augment understanding of lesson (photographs with or without pointers and text labels), illustrations, drawings, etc.)

f) Contact name and e-mail address (for follow up by Government before publication of lesson).

2.7.2 Trend Analysis –In support of site-wide trend analysis to be performed by the Government, discuss method of providing the following data:

a. Accident/Incident Summary Report - Accident/Incident Summary Reports as specified on JSC Form 288, “Statistical Information - Contractor Safety and Health Program” as revised. Negative reports that include exposure hours are also required.

b. Log of Occupational Injuries/Illnesses - For each establishment on and off NASA property that performs work on this Contract, deliver, to the Government, a copy of its annual summary of occupational injuries and illnesses (OSHA 300 and OSHA 300A) as described in Title 29, Code of Federal Regulations, Subpart 1904.5 If you are exempt by regulation from maintaining and publishing such logs, data equivalent to the OSHA log is acceptable.

HAZARD PREVENTION AND CONTROL

Once hazards are identified, they must be eliminated or controlled to lessen the risk to personnel, facilities, and the work environment. This section builds on worksite analysis described in section 2.0 above.

Note: As a minimum, evaluate credible potential emergencies your employees will face, which will include emergencies such as fire evacuations, weather emergencies, workplace violence. Also consider potential of emergencies from nearby operations or emergencies in other areas that your employees routinely visit.

SAFETY AND HEALTH TRAINING

Employees (including management and supervisors) must be trained on the responsibilities to protect themselves and the facilities and operations in which they work. The results of worksite analyses and hazard prevention and control feed the resulting training programs. Timely feedback from trainees is critical to ongoing improvement of training material and course content.

8d. FORMAT:

1) Cover page - to include as a minimum, blocks for the signatures of Contractor's project manager and designated safety official; NASA COR; JSC Safety and Test Operations Division: JSC Occupational Health Branch: and the NASA Contracting Officer. Other signatures may be required at the discretion of the Government. Once approved by NASA, signatures will be collected and the plan placed on the contract.

2) Table of Contents. See content below.

3) Body of plan - as required. Contractor’s format is acceptable but should be aligned with the elements of the content below.

4) The Contractor is part of a larger program – the NASA safety program – which has other contracted employees, civil servants, and other third parties that must be protected from any hazard in the workplace wherever they arise. This includes the following:

a) Hazards associated with work done on contractual tasks.

b) Hazards that arise from non-contractual operations in the vicinity of Contractor’s workers.

c) Hazards that arise from contractual operations which may affect the safety and health of individuals and assets outside this contract.

5) The plan will clearly identify those resources to be provided by the Contractor and proposed resources to be provided by the Government. The Contractor will make this review and supporting rationale available to the Government as part of this plan. It can be documented as a checklist or outline, inserted directly in the body of the plan, or in any format developed by the Contractor that clearly conveys the results of this review including the basis for any underlying assumptions. For further information, see the LIST OF INSTALLATION PROVIDED FACILITIES AND SERVICES provided in this RFP.

6) The plan must cover the prime Contractor and all subcontractors..

8e. DISTRIBUTION:

1) Contracting Officer (1 electronic copy)

2) Contracting Officer’s Representative (1 electronic copy)

3) NS/Safety and Test Operations Division (1 electronic copy)

4) JSC Occupational Health Office (1 electronic copy)

5) JSC Emergency Preparedness Office (1 electronic copy)

8f. SUBMISSION:

Submission in accordance with Attachment J-01, Data Requirements List (DRL). Upon NASA approval, the Contractor’s Safety and Health Plan become a Contractual Requirement.

Review the plan annually or as directed by the CO. Update the plan to meet the latest OSHA, JSC, and VPP requirements. Provide a copy of the updated plan with the changes highlighted to the distribution list above at the start of each Contract year. If no changes are required after the annual review, notify the individuals in the distribution list in writing to that affect.

JSC Form 2341 (Rev October 19, 2011) (MS Word 2007) (Previous editions are obsolete.)

NNJ17580323R Attachment J-02 – DRD-08-1