Attachment_J-01_-_Data_Requirements_List.docx

Attachment J-01 – Data Requirements List (DRL) The following pages set out the documentation requirements of this contract, starting with a DRL, which is an index to the Data Requirements Descriptions (DRDs). Each DRD prescribes the required data product content, schedule, type, and other particulars for specific data submission requirements.

Subject to the Clause 52.227-14, Rights in Data - General, this document sets forth the data requirements in each DRD and shall govern that data required for this contract. The Contractor shall furnish data defined by the DRDs listed on the DRL by category of data. Such data shall be prepared, maintained, and delivered to NASA in accordance with the requirements set forth within this document. In cases where data requirements are covered by a Federal Acquisition Regulation (FAR) or NASA FAR Supplement (NFS) regulation or clause, the regulation will take precedence over this document, per FAR 52.215.33. NASA-Owned/Contractor-Held records shall be managed by the Contractor in accordance with Title 36 of the code of Federal Regulations, Chapter XII B, Records Management, and NMI 1440.6, NASA Records Management Program. The records shall be organized in accordance with the instructions in NHB 1442.1, NASA Uniform Files index, as applicable. The Contractor shall disposition records and non-records in accordance with NHB 1441.1, NASA Retention Schedules, which has been approved by NASA and the National Archives and Records Administration (NARA). All questions on records management issues shall be directed through the Contracting Officer to the JSC Records Management Officer.

Documents included as applicable documents in the data requirements form a part of this document to the extent specified herein. References to documents other than applicable documents in the data requirements of this document may sometimes be utilized. These do not constitute a contractual obligation on the Contractor. They are to be used only as a possible example or to provide related information to assist the Contractor in developing a response to that particular data requirement.

Description

This document identifies and defines the requirements and data types for information and data required under this contract.

The DRDs, along with the DRL, define, by an individual Data Requirement, the information and data required for each deliverable document.

The data types are used to identify the approval and control required for each DRD. The DRL is an index of all the DRDs by category and includes additional requirements for each DRD and the data types, as described below.

Documentation submitted pursuant to this clause may incorporate references to other current approved documentation, provided the references are adequate and include such identification elements as title, document number, and approval date (where applicable). However, if the pertinent information is of relatively minor size, the Contractor shall incorporate the information itself, in lieu of using a reference. The Contractor shall assure that any referenced information is readily available to appropriate users of the submitted document.

Number of Copies and Distribution Requirements

The Contractor shall submit data product required in each DRD in compliance with the standard distribution list shown in Block 8 of the DRLs. Additional distribution shall be made as directed, in writing, by the Contracting Officer. The number of copies required will not exceed the limits set forth in Clause 1852.208-81, Restrictions on Printing and Duplicating, without prior Contracting Officer approval. Electronic Data Transmittal Forms will be used to confirm delivery of electronically resident DRD deliverables.

Electronic Format

All the data requirements shall be delivered in the format as depicted in each DRD and compatible with JSC software loads.

Further Explanation of DRL

Contract Start is defined as October 1, 2017.

Block 3 – Data Type – The following information/documentation types are applicable:

(1) Type1 - Written approval -- Data and changes thereto requiring written approval by the NASA Office of Primary Responsibility (OPR) before formal release or implementation

(2) Type2 - Mandatory submittal -- Data provided to NASA for coordination, information, review, and/or management control

(3) Type3 - Submitted upon request -- Data prepared and retained under a specific contract to be made available to NASA upon request

Type 1 submissions shall be marked “TYPE 1 PRELIMINARY pending NASA approval or Type I APPROVED BY NASA, as appropriate." Additional special designations and deviations may be required on specific submissions in accordance with configuration management requirements.

Type 2 submissions shall be marked “TYPE 2 PRELIMINARY - RELEASE TARGET DATE, xx/xx/xx" or "TYPE 2 FINAL - NASA COMMENTS INCLUDED" or “TYPE 2 FINAL DOCUMENT," where NASA comments were not received.

NOTE: Documents submitted under this clause, even though directly (Type 1) or implicitly (Type 2) approved by NASA, shall not take precedence over the specifications as set out in Section C, Statement of Work.

The Contractor shall normally deliver a complete revised Type 1 or Type 2 data requirement with NASA comments incorporated within 45 days of receipt of comments.

Type 3 submissions shall be marked "TYPE 3 DOCUMENT - FOR INFORMATION, SURVEILLANCE, REVIEW OR MANAGEMENT CONTROL".

Block 4 – Frequency of Submittal/Maintenance:

Block 5 – As of Date – If reports are of a recurring nature, an as of date will be included in this block (cutoff date and due date: e.g., 15/1 indicated input cutoff date of 15th and due date of 1st).

Block 7 – Copies –

a. Type

b. Number – Number of copies required for each type of copy furnished.

Block 7 – Data Type

Block 9 – Remarks: Additional requirements, clarification, or amplification of requirements from other blocks.

Based on JSC-STD-123

a. Title of Contract, Project, SOW, etc.

Joint Operations & Integrated Systems Technology (JOIST)

b. Contract/RFP No.

NNJ17580323R

c. DRL Date/Mod Date 10/26/2016

1. Line item no.

2. DRD Title Contract Phase-In Plan

3. Data type:

☒ (1) Written approval ☐ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

RT

5. As-of-date 10/26/2016

6. 1st subm. date Due with Proposal

7. Copies

a. Type See block 8

b. Number See block 9

8. Distribution (Continue on a blank sheet if needed)

1. Initial with Proposal

2. Contracting Officer (1 HS, 1 E)

3. Contracting Officer’s Representative (1 E)

9. Remarks Block 4: Updates upon request of the Contracting Officer Block 7.b.: Initial per Provision L.16.2; Revisions per Block 8

1. Line item no.

2. DRD Title Total Compensation Plan

3. Data type:

☐ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

RT

5. As-of-date 10/26/2016

6. 1st subm. date

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

2. Contracting Officer (1 HS, 1 E)

3. Contracting Officer’s Representative (1 E)

4. Contractor Industrial Relations Officer (1E)

9. Remarks Block 4: Update and submit upon any major TCP changes, and update every three years

1. Line item no.

2. DRD Title Management & Staffing Plan

3. Data type:

☒ (1) Written approval ☐ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

RT

5. As-of-date 10/26/2016

6. 1st subm. date

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

2. Contracting Officer (1 HS, 1 E)

3. Contracting Officer’s Representative (1 E)

9. Remarks Block 4: Updates upon request of the Contracting Officer

1. Line item no.

2. DRD Title Small Business Subcontracting Plan & Reports

3. Data type:

☒ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency See DRD

5. As-of-date 10/26/2016

6. 1st subm. date

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

2. Contracting Officer (1E)

3. Contracting Officer’s Representative (1E)

4. BA/Senior Small Business Specialist (1E)

9. Remarks Block 7.b.: Per Provision L.16.2

1. Line item no.

2. DRD Title Organizational Conflict of Interest (OCI) Mitigation Plan

3. Data type:

☒ (1) Written approval ☐ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

AR

5. As-of-date 10/26/2016

6. 1st subm. date

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

2. Contracting Officer (1 HS, 1 E)

3. Contracting Officer’s Representative (1 E)

9. Remarks Block 4: Updates upon request of the Contracting Officer and/or upon significants events identified by the Contractor, warranting an update to the plan.

1. Line item no.

2. DRD Title Information Technology (IT) Security Management Plan and Reports

3. Data type:

☒ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

AN

5. As-of-date 10/26/2016

6. 1st subm. date See Provision L.16.7

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

1. Contracting Officer (1HS, 1E)Contracting Officer (1 HS, 1 E)

2. Contracting Officer’s Representative (1 E)

9. Remarks Block 6: Plan due in accordance with Provision L.16.7 or within 30 days of contract start, whichever is earlier. Reports due per the DRD.

Block 4: Update plan upon request of the Contracting Officer Block 7.a: Information Technology Security Program Plan is Data Type 1 and reports are Data Type 2

1. Line item no.

2. DRD Title Government Property Management Plan

3. Data type:

☒ (1) Written approval ☐ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

AR

5. As-of-date 05/26/2016

6. 1st subm. date See Provision L.16.7

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

1. Initial – see Provision L.16.7

2. Contracting Officer (1 HS, 1 E)

3. Contracting Officer’s Representative (1 E)

4. Industrial Property Officer (1 HC, 1 E)

9. Remarks Block 4: Updates during phase-in and as needed from annual review or upon request of the Contracting Officer.

Blocks 7.a and 7.b.: Initial 3 HC, 2 E; Revisions per block 8

1. Line item no.

2. DRD Title Safety & Health Plan and Reports

3. Data type:

☒ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

RT

5. As-of-date 10/26/2016

6. 1st subm. date 30 days prior to contract start

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

1. Contracting Officer (1 HS, 1 E)

2. Contracting Officer’s Representative (1 E)

3. NS/Safety and Test Operations Division (1E)

4. JSC Occupational Health Officer (1E)

5. JSC Emergency Preparedness Office (1E)

9. Remarks

Blocks 7.a and 7.b.: Initial 3 HC, 2 E; Revisions per block 8

1. Line item no.

2. DRD Title Emergency Preparedness and Disaster Recovery / Continuity of Operations Plan (DRCOP)

3. Data type:

☒ (1) Written approval ☐ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

RT

5. As-of-date 10/26/2016

6. 1st subm. date 15 days after contract start

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

1. Contracting Officer (1 HS, 1 E)

2. Contracting Officer’s Representative (1 E)

9. Remarks Block 4: Updates during phase-in and as needed from annual review or upon request of the Contracting Officer.

Block 7.b.: Initial 3 HC, 2 E; Revisions per block 8

1. Line item no.

10A

2. DRD Title Work Breakdown Structure (WBS) – Baseline A

3. Data type:

☒ (1) Written approval ☐ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

OT

5. As-of-date 10/26/2016

6. 1st subm. date First day of Phase-In

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed) See DRD.

9. Remarks

1. Line item no.

10B

2. DRD Title Work Breakdown Structure (WBS) – Baseline B

3. Data type:

☒ (1) Written approval ☐ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

OT

5. As-of-date 10/26/2016

6. 1st subm. date First day of Phase-In

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed) See DRD.

9. Remarks

1. Line item no.

2. DRD Title Reports Required for Logistics

3. Data type:

☐ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency See block 9

5. As-of-date 10/26/2016

6. 1st subm. date

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

1. Delivered to the Design Data Management System (DDMS). This record will be automatically distributed.

2. Contracting Officer (1 E)

3. Contracting Officer’s Representative (1 E)

4. Supply and Equipment Management Office (SEMO) (1 HC, 1 E)

9. Remarks Semi-Annual Report of Personnel Property Management Operations Block 4: SA Block 6:

Semi-Annual Analysis of Fixed Inventory Assets Block 4: SA Block 6:

Physical Inventory of Materials Annual Report Block 4: AN Block 6:

Quarterly Report of Contractor-Acquired Material (CAM) Block 4: QU Block 6:

Annual Report of Exchange/Sale Block 4: AR Block 6: 15 days after the end of each Government Fiscal Year if required by the NASA PA

1. Line item no.

2. DRD Title Environmental and Energy Consuming Product Compliance Reports

3. Data type:

☐ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

AN

5. As-of-date 10/26/2016

6. 1st subm. date 12/30/2018

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

1. Contracting Officer (1 E)

2. Contracting Officer’s Representative (1 E)

9. Remarks Block 4: Submit reports annually on December 30

1. Line item no.

2. DRD Title IT Capital Planning and Investment Control

(CPIC)

3. Data type:

☒ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

AN

5. As-of-date 10/26/2016

6. 1st subm. date See DRD

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

2. Contracting Officer’s Representative (1 E)

9. Remarks

1. Line item no.

2. DRD Title Equipment Replacement (ER) Plan

3. Data type:

☒ (1) Written approval ☐ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

5. As-of-date 10/26/2016

6. 1st subm. date

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

2. Contracting Officer’s Representative (1 E) 1.

9. Remarks Block 4: See DRD

1. Line item no.

2. DRD Title Status Reports and Reviews

3. Data type:

☐ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

MO

5. As-of-date 10/26/2016

6. 1st subm. date

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

2. Contracting Officer’s Representative (1 E)

3. Technical Manager(s) (1E) 1.

9. Remarks Block 4: Submit reports on the 10th day following the month reported.

Block 6: First submission due on the 10th day of the month following the first month of contract performance.

1. Line item no.

2. DRD Title Reprocurement Data Package

3. Data type:

☐ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

UR

5. As-of-date 10/26/2016

6. 1st subm. date

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

2. BB/Pricing Team Lead (1E)

9. Remarks Block 6: Submit upon request of the Contracting Officer

1. Line item no.

17A

2. DRD Title Monthly Cost Reporting (NF 533 and Supplemental Requirements) – Baseline A

3. Data type:

☐ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

MO

5. As-of-date 10/26/2016

6. 1st subm. date

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

2. Contracting Officer’s Representative (1 E)

3. Technical Manager(s) (1E)

4. LC4/Budget/Program Analyst (1E, 1 Flat File, if requested)

5. LF3/Cost Accounting (1E; if electronic copy is not signed, a signed hardcopy is required)

9. Remarks Block 4: See DRD Block 6: See DRD

1. Line item no.

17B

2. DRD Title Monthly Cost Reporting (NF 533 and Supplemental Requirements) – Baseline B

3. Data type:

☐ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

MO

5. As-of-date 10/26/2016

6. 1st subm. date

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

6. Contracting Officer (1 E)

7. Contracting Officer’s Representative (1 E)

8. Technical Manager(s) (1E)

9. LC4/Budget/Program Analyst (1E, 1 Flat File, if requested)

10. LF3/Cost Accounting (1E; if electronic copy is not signed, a signed hardcopy is required)

9. Remarks Block 4: See DRD Block 6: See DRD

1. Line item no.

17IDIQ

2. DRD Title Monthly Cost Reporting (NF 533 and Supplemental Requirements) – IDIQ

3. Data type:

☐ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

MO

5. As-of-date 10/26/2016

6. 1st subm. date

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

11. Contracting Officer (1 E)

12. Contracting Officer’s Representative (1 E)

13. Technical Manager(s) (1E)

14. LC4/Budget/Program Analyst (1E, 1 Flat File, if requested)

15. LF3/Cost Accounting (1E; if electronic copy is not signed, a signed hardcopy is required)

9. Remarks Block 4: See DRD Block 6: See DRD

1. Line item no.

2. DRD Title Monthly Performance Report – Firm-Fixed Price Task Orders

3. Data type:

☐ (1) Written approval ☒ (2) Mandatory submittal ☐ (3) Submitted upon request

4. Frequency

MO

5. As-of-date 10/26/2016

6. 1st subm. date

7. Copies

a. Type

b. Number

8. Distribution (Continue on a blank sheet if needed)

2. Contracting Officer’s Representative (1 E)

9. Remarks Block 6: See DRD