Updated-Attachment_J-2_Award_Fee_-_Fixed_Fee_Draft_Plan_(8-3-2016).pdf

NNJ16556087R ALICE CONTRACT ATTACHMENT J-2

Aircraft Maintenance, Logistics, Integration, Configuration Management, and Engineering

(ALICE) Contract

Fee Distribution Plan (Award & Fixed Fee)

Attachment J-2 i

Section Page

1.0 Introduction

2.0 Award Fee Provisions

2.1 Performance Evaluation Board Integration Team (PEB-IT)

2.2 Performance Evaluation Board (PEB)

2.3 Fee Determination Official (FDO)

2.4 Evaluation Procedures

2.5 Evaluation Criteria

2.6 Maximum Available Award Fee Pool

2.7 Provisional Payment of Award Fee

3.0 Fixed Fee Provisions

3.1 Fixed Fee Procedures

3.2 Maximum Available Fixed Fee Pool

3.3 Payment of Fixed Fee

Appendix 1 Numerical Ranges and Adjective Definitions – Award Fee Appendix 2 Contract Fee Distribution

Table of Contents ii

-List of Acronyms

Acronym

ALICE

Definition

Aircraft maintenance, Logistics, Integration, Configuration management and Engineering

CAP Corrective Action Plan

CO Contracting Officer

COR Contracting Officer’s Representative

FAR Federal Acquisition Regulation

FDO Fee Determination Official

JSC Johnson Space Center

NASA National Aeronautics and Space Administration

PEB Performance Evaluation Board

PEB-IT Performance Evaluation Board Integration Team

R&D Research and Development iii

1.0 Introduction

In accordance with the provisions of the Federal Acquisition Regulation (FAR) and the NASA /JSC policies, an Award Fee Evaluation Plan is established to evaluate contractor performance and determine the award fee to be earned and payable under this contract. The award fee evaluation process will include both objective and subjective assessments of contractor performance.

This contract also includes Clause H.40, Option to Transition from Award-Fee to Fixed-Fee, which may be unilaterally exercised at the Government’s discretion. Initial performance will be evaluated utilizing the Evaluation Criteria listed under 2.5 Award Fee Evaluation Criteria.

Should the Government exercise Clause H.40, Option to Transition from Award-Fee to Fixed- Fee, the provisions listed under 3.0 Fixed Fee Provisions shall govern.

Should the Government choose to evaluate performance under Fixed Fee as opposed to Award Fee, this decision will be made no later than 45 calendar days into a fee evaluation period. The Government has sole discretion to make the decision to switch back to Award Fee evaluations at any time during the contract period. The decision to switch back will be made no later than 45 days into a fee evaluation period in accordance with Clause H.41, Option to transition from Fixed-Fee to Award-Fee. All periods shall either be solely Award Fee or solely Fixed Fee. No period will be a combination of both Award Fee and Fixed Fee.

2.0 Award Fee Provisions

An award fee provision has been established to motivate the contractor to strive for excellence in contract performance. For each period, the contractor may earn award fee from a minimum of zero dollars to the maximum available award fee shown in Appendix 2, Contract Fee Distribution. The contractor will be informed of any changes in evaluation factors or weightings prior to the affected award fee period.

Each award fee evaluation is considered to be final. Any unearned award is lost and cannot be moved into subsequent fee evaluation periods. An overall performance evaluation and fee determination of zero may be made for any evaluation period when there is a major breach of safety or security as defined in NFS 1852.223-75, Major Breach of Safety or Security.

The Government shall pay fee to the contractor in accordance with Clause G.5 entitled, “Award Fee for Service Contracts (NFS 1852.216-76) (APR 2012).”

2.1 Performance Evaluation Board Integration Team (PEB-IT)

The Performance Evaluation Board Integration Team (PEB-IT) will be composed of the contract management team, including the Contracting Officer (CO) and Contracting Officer’s Representative (COR). The COR will be the focal point for the accumulation and development of award fee evaluation technical reports, reviews, and presentations. The CO will be the focal point for contractor performance evaluations relating to contract management. The PEB-IT will evaluate contractor performance using the evaluation factors listed in Section 2.5 – Evaluation Criteria of this plan.

J-2-1

The PEB-IT will provide the contractor interim performance evaluations every month. The intent of these interim evaluations is to discuss specific areas where future performance improvement is necessary.

The PEB-IT will prepare an evaluation report for review by the PEB for each evaluation period.

This report will include a recommended adjective rating and numerical score representing the contractor’s performance for the period evaluated.

2.2 Performance Evaluation Board (PEB)

The PEB will be appointed by the Fee Determination Official (FDO) or his designee. A PEB, comprised of selected technical and contract management personnel of NASA, will evaluate the contractor’s performance after each evaluation period to determine whether, and to what extent, the contractor’s performance during the evaluation period is deserving of the payment of award fee. At the end of each evaluation period, the PEB will prepare a summary of the evaluations for review by the FDO. This summary report will include a recommended adjective rating and numerical score representing the contractor’s performance for the period evaluated.

2.3 Fee Determination Official (FDO)

The FDO, a senior NASA official, will determine the contractor’s performance score in accordance with the procedures set forth below. After considering available and pertinent information and recommendations, the FDO will make a performance determination for each period in accordance with the provisions of this plan.

2.4 Award Fee Evaluation Procedures

Contractor performance will be assessed monthly and at the end of each evaluation period.

Contractor performance will be assessed in the period the work was performed. If a Task Order is issued in the middle of an evaluation period the work that occurs during that period will be evaluated with the current evaluation period. The CO/COR may provide contractor performance feedback to the contractor at any time during the evaluation period.

The Government may unilaterally identify special “Areas of Emphasis” including Agency, Center, Program, and/or Directorate priorities and their relative importance. These Areas of Emphasis will be communicated to the contractor in writing prior to the beginning of the applicable evaluation period

Areas of Emphasis do not relieve the contractor from performance against all other contractual requirements. The contractor may also provide recommended objective performance metrics, weightings, and specific areas of emphasis for consideration by the Government to be used for the evaluation period no later than 30 calendar days prior to the start of each award fee evaluation period.

Objective performance metrics and specific Areas of Emphasis may be established by the Government and communicated to the contractor at least 15 calendar days prior to the start of each evaluation period. The Government may unilaterally change the evaluation criteria and weightings prior to the beginning of an award fee evaluation period. Cost performance weightings shall not be less than 25%.

J-2-2

The contractor shall provide a self-evaluation to the CO and COR within ten working days after the end of a performance period.

PEB findings and fee recommendations will be shared with the contractor to allow the contractor the opportunity to take exception to or accept the PEB evaluation findings. The contractor shall provide a written response to the CO within five working days stating acceptance or indicating a need for further FDO consideration. If the contractor takes exception to the PEB findings, such exception shall be stated in writing and be provided to the CO within five working days from the date that the PEB findings were provided to the contractor.

The FDO performance determination will be considered final if no contractor response is received within the five working day period stated above.

The contractor shall submit to the CO a Corrective Action Plan (CAP) for any major weaknesses noted in the PEB report or adverse objective performance metrics identified by the Government as part of the evaluation. The CAP shall be submitted within 15 working days after the final performance determination for each evaluation period. Corrective actions will be closed by concurrence from the CO and the COR.

2.5 Evaluation Criteria

Contractor performance evaluations will be based upon objective and subjective assessments of contractor performance in the areas of management, staffing, technical performance, safety, and cost. Objective performance metrics will be developed and used together with subjective award fee evaluations to arrive at an overall recommended numerical and adjective rating for the period.

In order to earn any award fee, the contractor must receive a numerical rating higher than 49.

Appendix 1, Evaluation Definitions, provides the performance level definition adjective ratings and corresponding numerical scores that will be used in performance evaluations.

Evaluation Criteria Weighting

1. Management, Staffing, Technical Performance, & Safety 75 %

2. Cost 25%

2.6 Maximum Available Award Fee Pool

J-2-3

The Award Fee Schedule (see Appendix 2) will reflect the total available award fee for each evaluation period. The total available award fee for each evaluation period shall consist of the sum of the period’s available award fee for ordered products and services (by Task Order) .

2.7 Provisional Payment of Award Fee

Pending a determination of the amount of award fee earned for periodic evaluations, a portion of the available award fee for that period will be provisionally paid to the Contractor on a monthly basis, in accordance with contract Clause G.5 entitled, “Award Fee for Service Contracts (NFS

1852.216-76) (APR 2012).”

3.0 Fixed Fee Provisions

When the contractor is performing in an excellent manner, the Government may choose to exercise the option in Clause H.40 Option to Transition from Award-Fee to Fixed-Fee . Should the option be exercised, the Government will utilize the Fixed Fee Provisions under section 3.0 of this Fee Distribution Plan.

For each fixed fee period, the contractor will earn the fixed fee shown in Appendix 2, Contract Fee Distribution. Each fee period is considered to be final and fee from previous periods cannot be moved into subsequent fee periods.

When there is a major breach of safety or security as defined in NFS 1852.223-75, Major Breach of Safety or Security, the contractor will not be eligible for any fixed fee for the subject evaluation period, and an overall CPARS rating below satisfactory will be given in Safety.

3.1 Fixed Fee Evaluation Procedures

Contractor performance will be reported via a semi-annual CPARS evaluation. This information will be provided to the Contractor for corrective actions and performance improvement. If a Task Order is issued in the middle of an evaluation period the work that occurs during that period will be evaluated with the current evaluation period. The CO may provide contractor performance feedback to the contractor at any time.

The Government may choose to communicate Agency, Center, Program, and/or Directorate priorities and their relative importance, if necessary. These priorities will be communicated to the contractor in writing, but does not relieve the contractor from performance against all other contractual requirements.

Though not required, contractors may provide a self-evaluation to the CO and COR within ten working days after the end of a performance period.

Should concerns be documented by the Government, the contractor may initiate a CAP to address the concern(s).

3.2 Maximum Available Fixed Fee

J-2-4

The “Fixed Fee” (see Appendix 2) will reflect the total fixed fee for each period. The total available fixed fee for each period shall consist of the sum of the period’s available fee for ordered products and services (Completion Form Baseline & Authorized Task Orders). The contractor will not be eligible for the Award Fee Pool for the evaluation period in which the Government chooses to evaluate performance utilizing the Fixed Fee Provision.

3.3 Payment of Fixed Fee

Fixed Fee will be paid to the Contractor on a monthly basis in accordance with contract Clauses FAR 52.216-8, Fixed-Fee and NFS 1852.216-75, Payment of Fixed-Fee.

J-2-5

APPENDIX 1

NUMERICAL RANGES AND ADJECTIVE

DEFINITIONS – AWARD FEE EVALUATIONS

ADJECTIVE

RATING

RANGE OF

POINTS DESCRIPTION

Excellent 100 – 91 Of exceptional merit; exemplary performance in a timely, efficient, and economical manner; very minor (if any) deficiencies with no adverse effect on overall performance.

Very Good 90 – 76 Very effective performance; fully responsive to contract; contract requirements accomplished in a timely, efficient, and economical manner for the most part; only minor deficiencies.

Good 75 – 51 Effective performance; fully responsive to contract requirements; reportable deficiencies, but with little identifiable effect on overall performance.

Satisfactory 50 Meets or slightly exceeds minimum acceptable standards; adequate results;

reportable deficiencies with identifiable, but not substantial, effects on overall performance.

Unsatisfactory Less than 50 Does not meet minimum acceptable standards in one or more areas;

remedial action required in one or more areas; deficiencies in one or more areas, which adversely affect overall performance. No award fee shall be paid for an unsatisfactory rating.

J-2-6

NNJ14RA01B TBD CONTRACT II ATTACHMENT J-X

APPENDIX 2

CONTRACT FEE DISTRIBUTION

Award Fee Evaluation Period

Authorized

Cost

Award Fee

Pool

Fixed Fee Pool JSC

Fixed Fee Pool LaRC and

Other Centers

Award Fee Score

(If Applicable

Fee Earned

1 June 1, 2017 – Sep 30, 2017 OFI OFI OFI 2 Oct 1, 2017 – Mar 31, 2018 OFI OFI OFI 3 Apr 1, 2018 - Sep 30, 2018 OFI OFI OFI

4* Oct 1, 2018 - Mar 31, 2019 OFI OFI OFI 5* Apr 1, 2019 - Sep 30, 2019 OFI OFI OFI 6* Oct 1, 2019 - Mar 31, 2020 OFI OFI OFI 7* Apr 1, 2020 - Sep 30, 2020 OFI OFI OFI 8* Oct 1, 2020 - Mar 31, 2021 OFI OFI OFI 9* Apr 1, 2021 - Sep 30, 2021 OFI OFI OFI

10* Oct 1, 2021 - Mar 31, 2022 OFI OFI OFI Total OFI $X,XXX,XXX $X,XXX,XXX $ X,XXX,XXX

J-2-1

NNJ14RA01B TBD CONTRACT II ATTACHMENT J-X

The maximum award fee and fixed fee available for each period is based upon the condition that NASA authorizes the dollar amount of work as identified in Clause B.2.1

* These periods are only applicable if Option 1 and 2 are exercised.

**Note: This table will be updated as IDIQ Task Orders are issued or additional baseline work is authorized.

J-2-2