RFP__NIHOF2015030_-_AMEND__00002.pdf

Drawing Security Notification Agreement

Solicitation Number: NIHOF2011404 Project Title: Electrical Vault 11 Transformer and Switchgear Replacement, ACRF, NIH Bethesda, MD Company Name:

Name of Individual Picking up Drawings:

Company Address:

Individual Listed Above:

Email:

Telephone No.:

DUNS: Purpose of Reproduction of Drawing(s):

NOTE: 1. Send Completed/signed Non-Disclosure Agreement with valid identification as indicated below via e-mail.

2. Send e-mail to the Contracting Officer Representative (COR) at e-mail: Howard.Drogin@nih.gov

3. COR will verify Information and send authorization to American Reprographics who will contact you.

DOCUMENT SECURITY NOTICE TO PROSPECTIVE BIDDERS/OFFERORS

This solicitation Includes Sensitive But Unclassified (SBU) building information. SBU documents provided under this solicitation are intended for use by authorized users only. In support of this requirement NIH requires bidders/offerors to exercise reasonable care when handling documents relating to SBU building information per the solicitation.

1. Limiting dissemination to authorized users. Dissemination of information shall only be made upon determination that the recipient is authorized to receive it. The criterion to determine authorization is need-to-know. Those with a need-to-know are those who are specifically granted access for the conduct of business on behalf of or with NIH. This includes persons or firms necessary to do work at the request of the Government such as architects and engineers, consultants, contractors, subcontractor's, suppliers, and others that the contractor deems necessary in order to submit an offer/bid or to complete the work or contract, as well as maintenance and repair contractors and equipment service contractors. [Note: It is the responsibility of the person or firm disseminating the information to assure that the recipient is an authorized user and to keep records of recipients.]

Authorized users shall provide identification as set forth below:

Valid identification for non-government users. Authorized non-government users shall provide valid Identification to receive SBU building information. The identification shall be presented and verified for each dissemination. Valid identification shall comprise both items below.

(a) A copy of a valid business license or other documentation granted by the state or local jurisdiction to conduct business; the license at a minimum shall provide the name, address, phone number of the company, state of incorporation, and the name of the individual legally authorized to act for the company.

(b) A valid picture state driver's license shall be required of person(s) picking up SBU documents. Phone verification must be made to a previously validated authorized user that the individual(s) picking up the documentation is authorized to do so by the company obtaining the documents. SBU documents will not be released to any individual or firm who has not, either previously or at the time of pickup, supplied the required documentation as outlined in paragraphs (a) and (b) above.

2. Retaining and destroying documents. The efforts required above shall continue throughout the entire term of the contract and for whatever specific time thereafter as may be necessary. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process or completion of the work). Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CD's, deleting and removing files from the electronic recycling bins and removing material from computer hard drives using a permanent erase utility or similar software.

3. Term of Effectiveness. The efforts required above shall continue throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the Government. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention.

4. Written agreement of disposal: For all contracts using SBU building information, the contractor shall provide a written statement that he and his subcontractors have property disposed of the SBU building documents, with the exception of the contractor's record copy, at the time of Release of Claims to obtain final payment. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process or completion of the work). Destruction shall be done by burning or shredding hardcopy, and/or physically destroying CD's, deleting and removing files from the electronic recycling bins, and removing material form computer hard drives using permanent erase utility or similar software.

Date:

Signature:

Title:

Drawings Requesting from American Reprographics -- Number of Copies:

Specifications Requesting from American Reprographics -- Number of Copies:

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