NAVMWR-25-R-0013 0004.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

1 2

2. AMENDMENT/MODIFICATION NUMBER

00004 12 June 2025

5. PROJECT NUMBER (If applicable)

N25-01/N25-08 N944

CNIC Facilities and Construction Contracting 5720 Integrity Drive, Lassen Building 457 Millington, TN 38055 alanna.g.young.naf@us.navy.mil

Hubert Stewart, Construction Contract Specialist 901-874-6554 hubert.l.stewart.naf@us.navy.mil

9A. AMENDMENT OF SOLICITATION

NUMBER

NAVMWR-25-R-0013

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

NAVMWR-25-R-0013

Repair Fleet Rec Center Bundle NAVSTA Everett & NAVBASE Kitsap, WA Amendment 00004

/////////////////////////////////////////////////////////////////////////////////CONTINUED ON PAGE 2//////////////////////////////////////////////////////////////////////

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

A'Keesha Stark, Contracting Officer

BLOCK 14 CONTINUED:

Request for Quote (RFQ) NAVMWR-25-R-0013_Repair Fleet Rec Center Bundle is hereby amended to incorporate the following changes and clarifications:

1. ADD

Pre-Proposal conference agenda with meeting minutes (Attachment 1).

2. CHANGES:

The proposal due date is changed from 05 July 2025 to 11 July 2025

3. CLARIFICATIONS:

Q1. How are site visits coordinated?

A1. Offerors may contact the installation POC to arrange a site visit.

1. Julia McLaughlin at julia.a.mclaughlin2.naf|@us.navy.mil or 360-476-4180 for NAVBASE Kitsap (Bremerton)

2. John Fine for NAS Everett at 425-304-3531 or jonathon.d.fine.naf@us.navy.mil.

Q2. Multiple Awards or Single Award?

A2. Multiple awards may be issued

Q3. Who are the site points of contact?

A3.

1. NAVBASE Kitsap (Bremerton) - Julia McLaughlin at julia.a.mclaughlin2.naf|@us.navy.mil or 360-476-4180 for

2. NAS Everett - John Fine at 425-304-3531 or jonathon.d.fine.naf@us.navy.mil.

Mike Kelsy - 425-304-3922 or michael.a.kelsey2.naf@us.navy.mil

2 of

NAVMWR-25-R-0013 0004

Repair Fleet Rec Center Bundle NAVSTA Everett & NAVBASE Kitsap, WA

Attachment 1

NAVMWR-25-R-0013 0004 Repair Fleet Rec Center Bundle NAVSTA Everett & NAVBASE Kitsap, WA

PRE-PROPOSAL CONFERENCE AGENDA WITH MINUTES

FLEET RECREATION CENTER REPAIR BUNDLE

NAS EVERETT/NAVBASE KITSAP, WA

NAVMWR-25-R-0013

12 June 2025

02:30PM (CST)

I. Introductions A. Attendees Listing - Attached B. Welcome Remarks

1. The Contract Specialist (KS) started the conference with a welcome and introduction of the NAFI & other Government representatives.

2. KS mentioned that the minutes including any questions and the attendee list would be distributed by amendment with responses to some of the previously submitted RFIs.

3. This project is being executed with Non-Appropriated Funds (NAF), not Appropriated Funds (APF). The funds are generated from the usage of MWR facilities by Sailors, their families and other authorized patrons.

C. Introductions/Responsibilities

1. Contracting Officer (KO) – Alanna Young, 901-930-7405; alanna.g.young.naf@us.navy.mil.

The Contracting Officer is the only person authorized to effect any changes to the solicitation and resultant contract, approve payment applications and responsible for providing answers to questions.

Offerors are advised any work performed without the KO’s approval is at the contractor’s risk for nonpayment.

2. Contract Specialist (KS) – Hubert Strewart, 901-237-1677;

Hubert.l.stewart.naf@us.navy.mil. The Contract Specialist assists with administration of the contract file and is an initial point of contact for coordination of questions or review of documents related to the project.

3. Project Manager (PM) – Tom McPeek, 901-633-6839; keith.t.mcpeek.naf@us.navy.mil. The Project Manager will manage project execution under the direction of the Contracting Officer and is responsible for assisting with responses to technical questions and coordination with the requiring activities.

4. Installation Point of Contact (POC) – Julia McLaughlin, 360-476-4180;

julia.a.mclaughlin2.naf@us.navy.mil. The POC is the on-site “eyes and ears” of the Contracting Officer at for this project. The POC does not have authority to effect change on the solicitation nor the contract. The POC will conduct labor standard interviews, validate construction progress and compliance with contract performance requirements. POC coordinates site visits and base sponsorships.

5. Various Contractors, see sign-in sheet.

D. Administrative

1. This solicitation is for Fleet Recreation Center Repair projects at NAS Everett, WA and at NAVBASE Kitsap, WA.

2. This project will be administered from the Commander, Navy Installations Command (CNIC) NAF Construction Contracting office located in Millington, TN by the project KO.

3. The Federal Acquisition Regulation (FAR) is not applicable to this solicitation beyond specific references in the solicitation.

4. Local project representation will be by the POC.

5. Site visits may be coordinated via the project POC, Julia McLaughlin at julia.a.mclaughlin2.naf|@us.navy.mil or 360-476-4180 for NAVBASE Kitsap (Bremerton) and John Fine for NAS Everett at 425-304-3531 or jonathon.d.fine.naf@us.navy.mil.

6. . These will not be question and answer sessions, self-guided tours only with access provided to the project site. Request for site visits shall be submitted at least 7 days prior to scheduled arrival.

Processing time of background checks for base access is currently taking one to two (1-2) weeks.

mailto:alanna.g.young.naf@us.navy.mil mailto:Hubert.l.stewart.naf@us.navy.mil mailto:keith.t.mcpeek.naf@us.navy.mil mailto:julia.a.mclaughlin2.naf%7C@us.navy.mil mailto:jonathon.d.fine.naf@us.navy.mil

NAS EVERETT/NAVBASE KITSAP, WA

NAVMWR-25-R-0013

12 June 2025

02:30PM (CST)

II. Request for Proposal (RFQ) Acquisition Process Overview A. Solicitation, Offer and Award

1. The RFP package is broken into Sections. Sections A-L and all other sections listed being different than that of the base IDIQ contract.

2. No Small Business set asides. RFP was NOT posted on SAM.gov.

3. A signed SF 18 along with acknowledgment of all amendments must be included with the proposal. Submit this with the pricing information.

B. Price Schedule

1. Offerors will submit their lump sum pricing and schedule (excluding NAFI review time) using Section B. The time schedule CLINs are not cumulative, only enter the time (calendar days of effort) required for each specific CLIN task.

2. In addition, offerors will provide the required breakdown and additional items at the end of the pricing schedule.

3. Please note that Section B is broken out for design and construction.

C. Descriptions, Specifications, Work-Statement

1. The Project Magnitude for the NAVSTA Everett project, 2000 W. Marine View Dr., Everett, WA 98201, is $2,260,000.00. The Proposal Magnitude for the NAVBASE Kitsap project, 120 S.

Dewey St., Silverdale, WA, is $4,220,000.00. Proposals which exceed this amount may not be accepted. Any unusual pricing should be clearly explained in the proposal in order to be considered.

2. The PM varied the solicitation was reviewed and confirmed understanding of the project scope and requirements.

D. Packaging and Marking

1. The Matrix is provided with format and number of post award submittals required for this project.

2. The Execution Package is required within 14 days of the award. Execution Package shall include an area of use plan, safety plan – to include lift plan if required, progress schedule, quality management plan, and environmental protection plan.

3. Additional instructions for when specific submittals are due can be found in Section H or I.

E. Inspection and Acceptance

1. The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under this contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the NAFI.

2. Offerors are advised pre-final and final inspections will be required for these projects and must coordinated with the POC and KO.

F. Deliveries or Performance

1. Liquidated Damages - The NAFI wishes to avoid liquidated damages with communication throughout the project. Damages may be assessed in the amount of $400.00 per day.

2. The NAFI wishes to avoid liquidated damages with communication throughout the project.

G. Contract Administration

1. Invoices and Payments and Mandatory Information for Electronic Funds Transfer – Progress payments are authorized on a monthly basis and require submission of the appropriate forms.

2. Retainage – There will be 10% percent retainage on invoices for construction. Retainage is not applicable to invoices for bonds or insurance and may be reduced at the Contracting Officer’s discretion as the project progresses.

NAS EVERETT/NAVBASE KITSAP, WA

NAVMWR-25-R-0013

12 June 2025

02:30PM (CST)

H. Special Contract Requirements

1. Required Insurance – Remains the contract minimums. Ensure the certificate holder is listed as the NAFI and contains a 30-day cancellation notice to the KO. Please note the Automobile Liability insurance options of providing a combined single limit or per person/occurrence/accident limits.

a. Bonds – Required. Please take note of the NAFI statement which must be included on the bonds: “The term United States of America, as set forth in this bond form shall mean the United States Nonappropriated Funds Instrumentality (herein after referred to as the Navy, Morale, Welfare, and Recreation Fund) which is a party to this contract.”

2. Safety –The Contractor shall adhere to Government Safety requirements to include base safety requirements, applicable sections of the EM 385-1-1 US Army Corp of Engineers Safety and Health Manual and OSHA standards.

3. Progress Schedule – Project schedules will be required at the proposal phase and as work progresses. The more detailed the better. A schedule that minimizes operational downtime is preferred.

4. Quality Control – The Contractor shall be responsible for providing quality control throughout the execution. The NAFI’s quality assurance actions and inspections do not relieve the contractor of responsibility.

5. Key Personnel

a. Project Manager

b. Architect and Engineers of Record

c. Chief of Contractor Quality Control

d. Site Safety Health Officer

e. On-site Superintendent (cannot serve as Chief CQC nor SSHO)

Note: Double and/or Triple hatting is not acceptable

6. Project Sign – is required for this project. (Included in Section J)

7. DD Form 1354 – Transfer and Acceptance of Military Real Property is required.

J. List of Attachments

1. NAVSTA Everett Installation Map

2. NAVSTA Everett Site Map

3. NAVSTA Everett Utility Map

4. NAVSTA Everett Base Exterior Architecture Plan

5. NAVSTA Everett Design Charette

6. NAVSTA Everett Design Charette Narrative

7. NAVSTA Everett Material Cut-Sheets

8. SECNAV 5512 Base Access

9. Request for Information Form

10. Sign Requirements

11. Temporary Environmental Controls

12. EFT Vendor Payment Enrollment Form

13. Transfer and Acceptance of Military Real Property

14. NAVBASE Kitsap Utility Plans

15. NAVBASE Kitsap Design Charette

16. NAVBASE Kitsap Design Charette Narrative

NAS EVERETT/NAVBASE KITSAP, WA

NAVMWR-25-R-0013

12 June 2025

02:30PM (CST)

17. NAVBASE Kitsap HVAC Load Calculations

18. NAVBASE Kitsap Material Cut-Sheets

19. NAVSTA Everett Facility Property Records

20. NAVBASE Kitsap Facility Property Records

21. NAVBASE Kitsap Installation Map

22. NAVBASE Kitsap Site Map

23. NAVBASE Kitsap Utility Map

24. NAVBASE Kitsap Base Appearance Plan

K. Representation, Certifications, and Other Statements of Offerors- Include completed section with price proposal. Offerors must include any personnel authorized to make decisions on the company’s behalf under K-20. Authorized Negotiators.

L. Instructions, Conditions, and Notices to Offerors and Respondents

(1) Section L explains to the Offerors what to submit

(2) Proposal Submittal Requirements (Sections A, B, K, and L)

a. Proposal Submittals shall consist of two (2) volumes: Volume II- Price (1 original, 1 data disc, and 1 electronic upload) and Volume I-Technical (5 copies, 1original, 1 data disc, and 1 electronic upload). Proposals will be due on 11 July 2025 at 3:00 PM CT. Offerors must submit Section B, Price Proposal. Section K and their financial information separately from their technical proposal. Failure to provide proposals in accordance with the Solicitation may result in the proposal being determined unacceptable.

b. Acknowledgement of all Amendments (SF 33 item 14)

c. Do not include pricing information in the technical portion of the proposal.

d. The contractor may contact the KO to verify whether submittals were received.

e. Notify KO if something is inadvertently omitted from submittals.

M. Evaluation Factors for Award

(1) Section M explains how we will evaluate the offer.

a. Contract Award will be issued in accordance with (Section M-2). Best Value: Final determination of contract award will be based on the best composite offer after evaluating the price and non-price factors.

b. Proposal Evaluation Factors (M-4); Technical Evaluation (M-5) - Criteria are listed in descending order of importance. The evaluation factors and sub factors are:

1. Factor I: Design Narrative (Reference Section L-19-1)

2. Factor II: Construction Schedule: (See section L-19-2)

3. Factor III: Management Structure and Qualifications: (See section L-19-3)

Price will be considered approximately equal in weight to the technical evaluation factors.

c. Negotiations with the contractor are a possibility during the award process.

d. Technical evaluation board will evaluate technical proposals without knowledge of price.

NAS EVERETT/NAVBASE KITSAP, WA

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12 June 2025

02:30PM (CST)

e. All technical proposals will be evaluated individually, no comparisons will take place.

III. Post Award J. Within 14 days, the execution package must be submitted for NAFI review and acceptance. The contractor shall work with the PM and POC for development of the actual Progress Schedule not to exceed the schedule submitted as part of Section B, Price Schedule.

K. Contractors will be given a Notice to Proceed with Construction once the Execution Package has been accepted by the NAFI.

IV. Questions:

All questions must be addressed in writing to the Contracting Officer either at the address in Block #5a of the Request for Quotation Form SF 18, or by via email at alanna.g.young.naf@us.navy.mil.

Questions will be answered in the form of an amendment to the subject solicitation.

V. Attendees Listing Agency/Company Name CNIC N944 Alanna G. Young

Hubert Stewart Tom McPeek

Regional Lindsay Carver Russell Gale Julia McLauglin Foster Cain Nicole Farnum

Contractors Richard Wilson – Tectonics Andy Chen – IEP Pacific Chris and David – Veterans Northwest mailto:alanna.g.young.naf@us.navy.mil