National Operational Excellence Checklists (Public) .xlsx
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About this file
This is a National Operational Excellence Checklists template designed to guide federal construction projects through multiple design phases and ensure compliance with GSA standards for building performance, maintainability, and operations. The checklist spans nine major project phases—from Pre-Design/Feasibility through Construction—and is organized by design discipline including site, architectural (exterior and interior), mechanical, plumbing, fire protection, electrical, Building Automation Systems (BAS), and commissioning. The document establishes five core operational excellence principles: Accessibility, Reliability, Durability, Maintainability, and Cleanability, which serve as the foundation for all design decisions.
The checklist provides detailed requirements and decision points for each project phase across numerous categories. Key focus areas include site design and stormwater management compliance with EISA Section 438; exterior elements such as canopies, facades, loading docks, roofs, windows, and vestibules with emphasis on material selection for climate resilience and reduced maintenance; interior spaces including atriums, finishes, elevators, hazardous materials management, and GSA program requirements for operational spaces (custodial, O&M offices, LAN rooms, BAS rooms, and attic stock storage); mechanical systems with attention to HVAC efficiency, commissioning, ductwork accessibility, condensate management, and fuel storage tank design; and plumbing systems requiring proper drainage, isolation valves, and freeze protection in northern climates. The template requires review and sign-off at multiple design milestones and mandates coordination with Regional and Central Office subject matter experts for specialized areas such as historic preservation, environmental compliance, art in architecture, and vertical transportation. This checklist is intended for reference use and should be customized for each project based on scope and applicability.
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InstructionsReference Instructions
1. Please make a copy of this workbook for your project.
2. This workbook includes a dedicated Table of Contents and Checklist for each project phase, as separate tabs/spreadsheets. Each Checklist is organized by design discipline. Depending on the project scope of work, not all Checklist questions/statements will be applicable. (i.e. if your project is a parking lot renovation, then a lot of sections will not be applicable and "N/A" can be written in the A/E response column).
The "Total Table of Contents" and "Total Checklist" are for reference only. They include all questions/statements from each project phase.
3. If you have any questions, please reach out to the Regional Operational Excellence SME or the Central Office Operational Excellence SME.
| Project Phase Definitions | Operational Excellence Principles | ||
| PRE-DESIGN / FEASIBILITY | |||
| The Pre-Design phase results in a statement of work that demonstrates compliance with the Building Program (space tabulation of building program developed in the Program of Requirements or POR) including all adjacency and functional requirements. Building systems and building envelopes appropriate for the conceptual designs must be defined in order that they can be evaluated early for effectiveness and efficiency related to operation, maintenance, and energy consumption. | Accessibility - The ease of which a product can be serviced |
Reliability - The ability of a system or component to function under stated conditions
Durability - The ability to withstand wear, pressure or damage
Maintainability - The ease of which a product can be repaired
Cleanability - The ease of which a product can be cleaned
PRELIMINARY CONCEPT
The preliminary concepts submittal consists of three or more distinctly different architectural design schemes at a working level. The submission must include massing models, site context, and sufficient narrative to allow comparison and selection of a design direction for preparation of a final design concept. Building systems, materiality, and fenestration appropriate for each of the conceptual designs must be defined in order that they can be evaluated early for effectiveness and efficiency related to operation, maintenance, and energy consumption. Submission requirements in the delivery matrix apply to all three schemes as applicable.
CONCEPT DEVELOPMENT
A submission that will demonstrate that the space program has been accomplished, including any adjacency and functional requirements. This submission will also show that the proposed project is compatible with the project authorization and complies with the criteria and requirements of P100.
The concept phase is conducted to focus on the macro level elements of the design. These elements include, but are not limited to, siting, building massing, and environmental and community impacts and concerns. Most decisions about the space allocation and building performance requirements should have already been determined in the Program of Requirements, but revisited in this design phase.
FINAL CONCEPT
The final concept must show that the developed scheme can achieve the program, the requirements of P100, the space requirements and the budget. Major materials, both interior and exterior, structure, fenestration, and building systems must be well defined. Life cycle costing of the proposed building systems must be accomplished to determine the most cost-effective alternatives.
The concept phase is conducted to focus on the macro level elements of the design. These elements include, but are not limited to, siting, building massing, and environmental and community impacts and concerns.
100% DESIGN DEVELOPMENT
This submission reflects a more comprehensive project design developed from the selected final Concept Development. This submission will finalize the selection of type, size, and other material characteristics of all systems. Systems are not only structural, mechanical, fire protection, and electrical, but all other building components such as envelope (wall, window, and roof), interior (flooring, ceiling, and partitions), toilet and service rooms, elevators, and so on.
This set of submissions reflects a more comprehensive project design developed from the selected final concept design. Design Development finalizes the selection of all systems with respect to type, size, and other material characteristics.
65% CONSTRUCTION DEVELOPMENT
This submission reflects a more comprehensive project design developed from the selected final Concept Development. This submission will finalize the selection of type, size, and other material characteristics of all systems. Systems are not only structural, mechanical, fire protection, and electrical, but all other building components such as envelope (wall, window, and roof), interior (flooring, ceiling, and partitions), toilet and service rooms, elevators, and so on.
This milestone review is to ensure that the decisions made in Design Development are being incorporated into deliverables with enough detail to make the project buildable. The focus of this review should be to assure that details of the design meet Facilities Management needs and preferences.
95% CONSTRUCTION DEVELOPMENT
This submission reflects a more comprehensive project design developed from the selected final Concept Development. This submission will finalize the selection of type, size, and other material characteristics of all systems. Systems are not only structural, mechanical, fire protection, and electrical, but all other building components such as envelope (wall, window, and roof), interior (flooring, ceiling, and partitions), toilet and service rooms, elevators, and so on. The submission will consist of a combination of drawings, narrative, and calculations.
100% CONSTRUCTION DEVELOPMENT
This submission reflects a more comprehensive project design developed from the selected final Concept Development. This submission will finalize the selection of type, size, and other material characteristics of all systems. Systems are not only structural, mechanical, fire protection, and electrical, but all other building components such as envelope (wall, window, and roof), interior (flooring, ceiling, and partitions), toilet and service rooms, elevators, and so on. The submission will consist of a combination of drawings, narrative, and calculations.
CONSTRUCTION
A set of detailed and coordinated submissions that become the basis to construct the project. The construction documents must be complete, coordinated between disciplines, readable, and buildable, with no room for unreasonable additional interpretation. They must be produced in a general fashion that any construction contractor nationwide can understand. Designs must be illustrated to distinguish between existing construction and new work. They must be clear enough to result in a single interpretation of a specific set of data or facts. Language used in the specifications must be consistent and complementary to notes on the drawings. The documents must avoid using terms that the design specialist may know, but which have nothing to do with the purchase and installation of a product.
(Reference Only) TOTAL Table of
(REFERENCE ONLY)
TOTAL CHECKLIST
TABLE OF CONTENTS
| 1 Pre-Design | |
| 1.1 Pre-Design Information | |
| 2 Site | |
| 2.0 Building Location | |
| 2.1 Landscaping | |
| 2.2 Site Design | |
| 2.3 Stormwater Management | |
| 3 Architectural - Exterior | |
| 3.0 Canopy | |
| 3.1 Exterior Facade | |
| 3.2 Loading Dock and Sally Ports | |
| 3.3 Roofs | |
| 3.4 Windows | |
| 3.5 Vestibule | |
| 4 Architectural - Interior | |
| 4.0 Atrium | |
| 4.1 Art in Architecture | |
| 4.2 Finishes | |
| 4.3 Elevator | |
| 4.4 Hazardous Material | |
| 4.5 Historical Buildings | |
| 4.6 Mechanial, Electrical, Custodial | |
| 4.7 GSA Program Requirements | |
| 4.8 Programing Lessons Learned | |
| 5 Mechanical | |
| 5.0 Atriums HVAC | |
| 5.1 Building Envelope | |
| 5.2 Commisioning | |
| 5.3 Duct Work | |
| 5.4 Existing Equipment | |
| 5.5 New Equipment | |
| 5.6 Fuel Tank Storage | |
| 5.7 Mechanical Space Programing | |
| 6 Plumbing | |
| 6.0 Drains, Valves & Piping | |
| 6.1 Fixtures | |
| 6.2 General | |
| 7 Fire Protection | |
| 7.0 General | |
| 8 Electrical | |
| 8.0 Conductors & Conduit Systems | |
| 8.1 Electric Vehicles | |
| 8.2 Electrical Rooms | |
| 8.3 Electrical Service | |
| 8.4 Generator | |
| 8.5 Lighting | |
| 8.6 Outlet Locations | |
| 8.7 Panelboards | |
| 8.8 Photovoltaics | |
| 8.9 Power Service | |
| 8.10 Short Circuit, Coordination and Arc Flash Study | |
| 8.11 Voice and Data Distribution System | |
| 9 BAS/Smart Building | |
| 9.0 BAS Controllers | |
| 9.1 BAS System | |
| 9.2 Compliance with ADM 7002.1 | |
| 9.3 General | |
| 9.4 Outside of Normal Business Hours | |
| 9.5 Overtime Utilities | |
| 10 Cost Estimate | |
| 10.0 General | |
| 11 Commissioning | |
| 11.0 General |
(Reference Only) TOTAL Checklis
(REFERENCE ONLY )
TOTAL CHECKLIST
| OPERATIONAL EXCELLENCE | Project Phases | ||
| PRE-DESIGN REQUIREMENTS | |||
| 1.0 | Pre-Design Information | ||
| Agency Attic Stock- Obtain a list of Agency Attic Stock. Attic stock must be identified and stored according to local and federal codes within agency space. Ensure that the Agency is aware of this storage requirement and obtain a signed acknowledgement. | Pre-Design, Preliminary Concept, Concept Development, Final Concept, 100% DD, 65% CD, 95% CD, 100% CD, Construction | ||
| Agency Equipment - Obtain a list of Agency Equipment. Review with the Building Manager the list of equipment to determine if GSA’s O&M or Custodial contractor will be responsible for the equipment or if it will be the responsibility of the Agency. Once a decision for all equipment is made, ensure that the Agency is aware of all equipment they will be required to maintain and obtain a signed acknowledgement. | Pre-Design, Preliminary Concept, Concept Development, Final Concept, 100% DD, 65% CD, 95% CD, 100% CD, Construction | ||
| Art in Architecture - Is existing artwork on the exterior or interior of the building going to be within the construction area? Has the Art in Architecture SME been contacted for this project? | Pre-Design, Preliminary Concept, Concept Development | ||
| Building Operations Programming - The Operational Excellence Representative, the Senior Property Manager and the Building Manager need to review the Program of Requirements before finalizing to ensure that all new or renovated buildings contain the following ancillary spaces: |
GSA Building Management Office GSA LAN Room GSA BAS Room Loading Dock
Custodial Office Custodial Breakroom Custodial Closets Custodial Supplies Storage Custodial Equipment Storage (to include lawn equipment & snow removal equipment) Recycling Electronic waste storage Trash
O&M Office O&M Breakroom O&M Supplies Storage O&M Equipment Storage (to include lawn equipment & snow removal equipment) O&M Workshop / Garage
| O&M Attic Stock Storage | Pre-Design | ||
| Client Design Guide - Has the Client’s Design Guide been reviewed? Have the requirements within the Design Guide been coordinated with the A/E Firm to ensure compliance? | Pre-Design, Preliminary Concept, Concept Development | ||
| Client Design Guide (Deviations) - Has there been a discussion with the Client regarding any deviations within their Design Guide that will occur for this design? | Pre-Design, Preliminary Concept, Concept Development | ||
| Existing Information (Documents)- What existing documents can be provided to the A/E firm that shows the existing elements? (e.g. Floor Plans, building elevations, as-builts, and section drawings). | Pre-Design | ||
| Existing Information (GSA Reports) - What GSA reports can be provided to the A/E firm to better explain the state of the construction in question? (e.g.Haz Mat surveys, BER, BAT surveys). | Pre-Design, Preliminary Concept, Concept Development | ||
| Historical Building - Is this Building Historic or eligible for Historic designation? If so, then has the Region's Historical Preservation SME reviewed the drawings? | Pre-Design, Preliminary Concept | ||
| Overtime Utilities - Discuss with client that Overtime Utilities (OTU) will be charged for agency owned equipment that is operated and maintained by GSA (e.g. computer room AC units, FCUs in LAN rooms). GSA will create an estimate and an RWA will be needed. | Pre-Design, Preliminary Concept, Concept Development, Final Concept, 100% DD, 65% CD, 95% CD, 100% CD, Construction | ||
| Testing and Balancing - Ensure pre-construction testing and balancing report is included in the Scope of Work. | Pre-Design | ||
| SITE | |||
| 2.0 | Building Location | ||
| Building Orientation (Lighting) - Does the building orientation lend itself to efficient and effective use of daylight and energy efficiency? | Preliminary Concept, Concept Development | ||
| Building Orientation (Weather Conditions) - Ensure that the building main access and orientation takes into consideration weather conditions (snow drift, high winds, etc) to make access easier, reduce energy, and increase thermal comfort | Preliminary Concept, Concept Development | ||
| Wild Land Urban Interface - Does this building fall inside the Wild Land Urban Interface? What design equipment will need to be installed to ensure access to the building is maintained during events? | Preliminary Concept, Concept Development | ||
| 2.1 | Landscaping | ||
| Commissioning | |||
| Irrigation System - What is the commissioning going to look like for the irrigation system? | 65% CD | ||
| Plantings - What is the commissioning going to look like for the plantings? | 65% CD | ||
| Design Considerations | |||
| Circulation - Does the landscaping impact pedestrian circulation or create security hazards? | Concept Development, Final Concept | ||
| Hardscaping (Northern Climates) - Ensure that proposed hardscaping, i.e. slate beds, rock boulders, are not located where snow can accumulate and cause sight line issues for security. Removal of snow adjacent to buildings is key in Northern climates. | Final Concept, 65% CD | ||
| Irrigation (Potable Water Demands) - What demand will that have on the overall water usage of the building? Can gray water and stormwater be used instead? | PC, FC | ||
| Irrigation (Xeriscaping) - Determine if all or part of the landscaping can be accomplished without irrigation (xeriscaping). | PC, Final Concept | ||
| Irrigation Location (Staining) - Ensure the irrigation system does not spray or wet the building facade due to potential staining or deterioration. | 100% DD, 65% CD, 95% CD | ||
| Janitorial Contract - Is the landscaping maintenance included in the Janitorial Contracts. | 65% CD | ||
| Security - Does the landscaping impact security by providing concealment opportunities or limiting visibility of security personnel? | Final Concept, 65% CD | ||
| Snow Removal (Northern Climates) - Are plantings near walk ways salt tolerant in areas where salt is used as a de-icer? | Final Concept, 65% CD | ||
| Irrigation | |||
| BAS - Is the irrigation system tied into the BAS system? If not, then it needs to be tied into the system. | 100% DD, 65% CD | ||
| BAS (Submetering) - Ensure that the irrigation system is connected to advanced metering to ensure water usage is reported to the BAS system. | 100% DD, 65% CD | ||
| Irrigation Systems - Proprietary Systems SHALL NOT be used. | Concept Development, Final Concept | ||
| Maintenance - Minimize maintenance requirements for irrigation systems to ensure that systems are low maintenance. | 65% CD | ||
| Stormwater collection (Silt and Sediment) - Ensure that water that is used by collecting stormwater has multiple filter layers to ensure that silt and sediment are not trapped in the system during use. | 100% DD | ||
| Plantings | |||
| Islands Plantings - Are there plantings suggested in green islands that are small is size? Small islands do not support plantings due to the limited surface area for water collection. | Final Concept | ||
| Maintainability (Native Plantings) - Are the plantings selected for the landscaping native to the Site? | Final Concept; 65% CD | ||
| Maintainability (Survivability) - Are the plantings that have been chosen hardy plants that do not require excessive maintenance? | Final Concept; 65% CD | ||
| Mulch - Mulch should be sufficiently heavy as to not float in wet conditions. | 100% DD, 65% CD | ||
| Mulch (Beds) - Confirm that mulch is sufficiently contained to prevent washing onto sidewalks or into drains. | Concept Development and Final Concept, 100% DD | ||
| Mulch (Natural) - GSA prefers natural mulch. | 100% DD, 65% CD | ||
| Mulch (Tropical Climates) - Organic mulch is not recommended due to creation of good habitat for termites. | 100% DD, 65% CD | ||
| Pollinators - Confirm selected pollinator plantings are readily available in the local market and are mostly perennials. | 100% DD, 65% CD | ||
| Security (Planting Size) - Confirm landscape plants are size appropriate to ensure visibility for security. Confirm landscape plants are placed based on mature growth to minimize overcrowding and excessive pruning. | Final Concept; 65% CD | ||
| Tree Selection (Deep Root Trees) - Are deep root trees selected for plaza and street level landscaping? If so, these trees typically are not able to establish adequate roots which will cause the trees to be in poor health and choose tree with shallow root depth requirements. | Final Concept; 100% DD, 65% CD | ||
| Tree Selection (Grates) - Coordinate tree grate opening with the mature calibration of tree. | Final Concept; 100% DD, 65% CD | ||
| Tree Selection (Root Growth) - Has the species and soil been selected to ensure that tree root expansion is deep and down instead of shallow and out which will affect site design (concrete sidewalks, pavers). | Final Concept; 100% DD, 65% CD | ||
| Water Features | |||
| Accessibility - Is the plumbing and all components associated with the water feature in an easily accessible location? The area should not require any work to get to the components. | Final Concept, 100% DD, 65% CD | ||
| Cold Climate - What considerations are being taken to ensure that all water is out of all water features for the colder months? | 100% DD, 65% CD | ||
| Chlorine (Storage) - Ensure that location for the designated chlorine is suitable to ensure no corrosion will occur. | 100% DD, 65% CD | ||
| Material Choice - Confirm no loose material, such as stones, are used in a water feature. | 100% DD, 65% CD | ||
| Noise (Inside Feature) - Does the proposed water feature have the potential to generate unwanted noise if it is located near security or a community gathering location within the building. | Preliminary Concept, Final Concept, 100% DD | ||
| Parking Structure Below - Is the proposed water feature located directly above a parking garage or basements? If so, relocate it to where water leaks can not cause damage to structural building elements and damage to vehicles. | Preliminary Concept, Final Concept, 100% DD | ||
| Outdoor Decorative Water Features - Decorative Water features that are located outdoors should be avoided in cold and arid climates. | Final Concept, 100% DD, 65% CD | ||
| Safety - Will the proposed depth of the water feature pose a safety concern for the public, and wildlife? Can they easily escape if they fall in? | Preliminary Concept, Final Concept, 100% DD | ||
| Water Features (Splash Pads, Walking surfaces) - Ensure that water runoff and or water splashes do not create a slipping hazard for surrounding walking surfaces. | Final Concept, 100% DD, 65% CD | ||
| Water Features (Staining) - Ensure water features do not spray or wet building facade due to potential staining or deterioration. | 100% DD, 65% CD, 95% CD | ||
| Water Treatment - Ensure water treatment will not have adverse effects on surrounding surfaces of the water feature. | 100% DD, 65% CD | ||
| Wildlife - Will the proposed water feature encourage wildlife to inhabit near the Federal Building? Will there be an anticipated issue with additional cleaning to remove byproducts of the wildlife? | Preliminary Concept, Final Concept, 100% DD, | ||
| 2.2 | Site Design | ||
| Equipment Staging/Removal | |||
| Cranes and Load Placement - Has the Design A/E Firm conducted a structural review of where crane and load placements will be staged during construction or replacement of equipment? | Preliminary Concept, Final Concept, 100% DD, 65% CD | ||
| Equipment Removal - Confirm the drawings and narratives indicate how major mechanical and electrical equipment can be removed/replaced. | Preliminary Concept, Final Concept, 100% DD | ||
| Landscaping - Will any equipment staging be located in greenspace that will require regrading and new sod after the equipment leaves? | 100% DD, 65% CD | ||
| Pavement Surfaces | |||
| Concrete Mix Design - Confirm use of standard mix designs for concrete paving. Show that verbiage is in place to monitor curing and proper water content. | 65% CD | ||
| Concrete Surfaces- Ensure Concrete Mix is not colored. It will be very difficult to match colored concrete in the future. | Final Concept, 100%DD, 65% CD | ||
| De-icing (Corrosion - Confirm paving materials are not damaged by deicing chemicals. | Final Concept, 100% DD, 65% CD | ||
| De-icing (Rock Salt Usage) - Minimize use of rock salt where advantageous and replace it with a heat melt system. | Final Concept, 100% DD | ||
| Horizontal Surfaces (Shaded areas) - Areas located in shade for extended periods of time should contain materials that are easily cleaned and reduce soiling. Areas in shade for extended period of time leads to black mold, mildew and other stains | Final Concept, 65% CD | ||
| Limestone - Limestone has a high absorption rate which results in an accelerated soiling and discoloration. Limestone should not be used. | Preliminary Concept, Final Concept, 100% DD, and 65% CD | ||
| Marble (Northern Climates) - Marble creates a slipping hazard in Northern Climates in the winter. Marble should not be used. | Preliminary Concept, Final Concept, 100% DD, and 65% CD | ||
| Pavement Design - Show where heavy duty pavement is located to ensure that fire trucks and large delivery trucks will not ruin pavement. | 100% DD, 65% CD | ||
| Pavers (Color Matching) - Are proposed pavers locally available to ensure color matching in the future. | 65% CD | ||
| Pavers (Climate) - Will the proposed pavers create a slip, trip or fall hazard during all climates for that location? How will this paver react to freeze/thaw cycles? | Preliminary Concept, Final Concept, 100% DD, and 65% CD | ||
| Pavers (Site Pavers) - Pavers should be used sparingly due to the maintenance concerns with weeds, freeze and thaw effects. | Final Concept, 65% CD | ||
| Surfaces near water features - Ensure that proposed surfaces near water features will not create slipping hazards when wet. | Final Concept, 100% DD, 65% CD | ||
| Site Layout | |||
| ABAAS Slope Compliance - Do all surface slopes meet Federal and State ABAAS requirements? This includes general parking areas, sidewalks, ABAAS parking to ensure that water flows away from the building, and eliminates ponding of water. | All Phases | ||
| Delivery Routes - Does the route for deliveries require vehicles to to pass under canopies or evade oncoming traffic? If so, rework the design for the delivery route. | Concept Development, Final Concept | ||
| Electric Vehicles - Clearly identify the number of Electric Vehicles this project needs and the space required for the charging stations. | Concept Development, Final Concept, 65% CD | ||
| Flagpoles (Location) - Does your project require a Flagpole? | Concept Development, Final Concept | ||
| Flagpoles (Lighting requirements) - Flags must be illuminated, and the light controlled with a seasonally adjustable time clock, photocell, and tied into the BAS system. | 100% DD, 65% CD | ||
| Grading (Building Elevation) - Confirm 6" elevation separation between the finish grade next to the building and the ground level finish floor for moisture protection. | Final Concept, 65% CD | ||
| Grading (Interior courtyard doors) - Ensure that all grading moves water away from the building entrance and walls. | Concept Development, Final Concept | ||
| Geothermal (Locations, Gates) - Does the location of the geothermal wells impede the maintenance or potential function of any gates? | Final Concept, 65% CD | ||
| Geothermal (Locations) - Ensure all geothermal wells are located outside of heavyweight driving lanes. | Final Concept, 65% CD | ||
| Grout/Caulk Lines - Ensure that proposed tiles and concrete size allows for the minimal number of caulk/grout lines for maintenance. | 100% DD, 65% CD | ||
| Lift Movement - Ensure that all lift movements needed to maintain the exterior facade does not cause damage to landscaping, irrigation, or other hardscaping. Ensure that movement paths are shown on drawings. | Final Concept, 65% CD | ||
| Sand Build-up (Service Contracts) - Ensure that removal of sand build-up is included in GSA service contracts. | 95% CD, 100% CD | ||
| Sand Build-up (Southern Borders) - Ensure that removal of sand build-up does not accumulate along fences and buildings. | Concept Development, Final Concept, 65% CD | ||
| Site Berms and Low Mounds - Ensure that proposed low mounds or berms do not interfere with the sight line and mowing efforts of the building. | Preliminary Concept, Final Concept, 65% CD | ||
| Site Drainage (Sidewalks) - To minimize accumulation of surface water on sidewalks ensure that surfaces are slopped no less than 2%. | Concept Development, Final Concept, 65% CD | ||
| Site Features on Sidewalks (Snow removal) - Ensure that site features, (ie Site Bollards, and Lights), are not located on the path that will cause issues for snow removal equipment | Concept Development, Final Concept, 65% CD | ||
| Snow/icicles (Travel Path) - What is the consideration for melting watery icicles and snow shedding from roofs onto the sidewalk and drive lanes? | Concept Development, Final Concept, 65% CD | ||
| Snow Removal (Emergency Generator Pen) - Ensure that there is adequate clearance around the generator and tank for mechanical snow removal equipment. Also ensure there is a location to put the snow in these areas so that equipment can be accessed without issues. | Concept Development, Final Concept, 65% CD | ||
| Snow Removal (Gate Path) - Ensure that mechanical snow removal equipment can remove snow from the gate path during snow events to ensure that the gates continue to operate. These areas should be concrete in nature. | Concept Development, Final Concept, 65% CD | ||
| Snow Removal (Gates) - Are the proposed gates large enough to ensure that snow plows can adequately maneuver around them without causing damage to the gates? | Final Concept, 65% CD | ||
| Snow Removal (Storage) - Identify where a snow storage area will be located. Is this space large enough for large snow events? | Concept Development, Final Concept, 65% CD | ||
| Truck Turning Radii - Has a truck turning program been run through the site to ensure that delivery trucks and fire trucks have adequate space through the site? | Concept Development, Final Concept, 65% CD | ||
| Truck Turning (Sally Port/Loading Dock Layout) - Ensure that access to Sally Ports and Loading docks do not require buses, trucks, or other vehicles to comeple difficult turning challenges to pass through. | Concept Development, Final Concept, 65% CD | ||
| Wildland Urban Interface - Does this building fall inside the Wildland Urban Interface? What design will need to be incorporated to ensure access to the building is maintained during a fire event? | Concept Development, Final Concept, 65% CD | ||
| Site Security | |||
| Bollards (Removable) - Provide a designated area where bollards can be removed when equipment needs to be brought through. Coordinate number of removable bollards with largest piece of equipment. These should be electric. | 100% DD, 65% CD | ||
| Bollards, Hydraulic and Wedge Barriers - These should be used sparingly as they have a history of being problematic and inoperable. Electric bollards are preferred. | Final Concept, 100% DD | ||
| Bollards, Hydraulic and Wedge Barriers (Northern Climate) - Snow and ice accumulates within the mechanism and prevents a complete cycle for these Security features and causes maintenance issues. Use of hydraulic bollards in cold weather with infrequent cycling requires special provisions to keep the hydraulic fluid warm enough to circulate. Use electrically powered bollards and wedge barriers instead. | 100% DD, 65% CD | ||
| Site Bollards (Northern Climate) - Site bollards should be capped to ensure that the concrete is not exposed to environmental elements. In colder climates concrete extends upwards as a result of accumulated and freezing water within the steel pipe casing which reduces the resistance of each bollard | Final Concept, 65% CD | ||
| Bollards, Static (Drive Lanes) - Ensure that bollards located within 4 ft of drive lanes are protected against corrosion of rock salt. Recommended that they are stainless steel. | 100% DD, 65% CD | ||
| Bollards, Static (Painting) - Install bollard covers instead of painting bollards for maintenance purposes. Paint does not last more than 5 years. | 100% DD, 65% CD | ||
| Bollards (Removable) - Provide a designated area where bollards can be removed when equipment needs to be brought through. Coordinate number of removable bollards with largest piece of equipment. These should be electic. | 100% DD, 65% CD | ||
| Controlled Access Gates (Cold Weather) - How will the proposed gate system work with snow, ice, and cold? | 100% DD, 65% CD | ||
| 2.3 | Stormwater Management | ||
| EISA Section 438 | |||
| Compliance Memo - Has the A/E Contractor been provided with the EISA Section 438 Compliance Memo? | Preliminary Concept | ||
| Best Management Practices - Provide the O&M requirements for each Best Management Practice that is being considered for this project. | Preliminary Concept, Concept Development, Final Concept, 100% DD | ||
| SWPPP - Has the SWPPP Plan been coordinated with the local stormwater management authority (Federal and State)? | Preliminary Concept, Concept Development, Final Concept, 100% DD | ||
| Requirements - Is your project redesigning, reconfiguring, or reconstituting 5,000+ SF of land in any manner that diverges from the present area's day use and composition? | |||
| If Yes then your project needs to comply with EISA Section 438 | Preliminary Concept, Concept Development, Final Concept, 100% DD | ||
| Porous Pavement/Permeable Pavers | |||
| Maintainability - What type of maintenance will be required to ensure that the porous pavement stays optimal? | Concept Development, Final Concept, 100% DD | ||
| Maintainability - What type of maintenance will be required to ensure that the porous pavement stays optimal? Has this been added to the O&M Contract? | 65% CD and 100% CD | ||
| Permeable Pavers (Parking Lots) - Confirm adequate subsurface soil has been identified to ensure that movement will not occur in significant rain events. | Final Concept, 65% CD and 100% CD | ||
| Permeable Pavers (Parking Lots) - Confirm adequate subsurface soil base has been constructed per the design to ensure that movement will not occur in significant rain events. | Commissioning | ||
| Snow/Ice Climate - How will snow, and ice removal affect the proposed porous pavement? Porous pavement in Northern Climates should not have porous pavement due to snow, and de-icing methods. | Preliminary Concept, Concept Development, Final Concept, 100% DD | ||
| Detention/Retention Ponds | |||
| Maintainability (Slope) - Is the slope of the detention pond going to allow for mowing? | 65% CD | ||
| Maintainability (Rocks/Boulders) - Will the proposed rocks or boulders make it difficult to maintain these areas? | 65% | ||
| Retention Ponds - GSA does not want retention ponds due to the ongoing maintenance cost that results in a wet body of water always being present. | Preliminary Concept, Concept Development, Final Concept, 100% DD | ||
| Retention Pond (Wildlife) - Will the proposed water feature encourage wildlife to inhabit near the Federal Building? Will there be an anticipated issue with additional cleaning to remove byproducts of the wild life? GSA does not want this added cost for operations and maintenance. | Preliminary Concept, Concept Development, Final Concept, 100% DD | ||
| ARCHITECTURAL - EXTERIOR | |||
| 3.0 | Canopy | ||
| Accessibility - Confirm that canopies have adequate access for repairs and maintenance. | Final Concept | ||
| Custom Design - Ensure canopies are constructed with materials that can be easily replaced and repaired. | Preliminary Concept, Final Concept | ||
| Drainage - Confirm sufficient slope on canopies for proper water drainage, particularly clear or translucent canopies. | 100% DD | ||
| Drainage Pipe (Flex Connections) - Flexible piping shall be avoided for roof drain since they become easily blocked or overloaded with water and cause separation from the drain leader causing issues. | 100% DD, 65% CD | ||
| Drainage Pipe (Northern Climates) - Has a heat trace system been designed for roof drains to ensure no freezing occurs? | 100% DD, 65% CD | ||
| Fall Protection - Is there fall protection on the canopy for ease of maintenance? | 100% DD, 65% CD | ||
| Ice/Snow Shedding - Ensure that ice and snow will not shed from the canopy directly in a walking path that will cause slips, trips, and falls | Preliminary Concept, Concept Development, Final Concept | ||
| Materials (Corrosion) - Avoid complex materials and assemblies, as well as corrosion-prone materials. | 100% DD, 65% CD | ||
| Materials (Northern Climates) - Ensure that all metal materials that are near pavement where it can be splashed with salt are 4' off of the ground to ensure that there is minimal corrosion. | 100% DD, 65% CD | ||
| Materials (Temperature Extremes) - How will the extreme exposure requirements for the canopy materials and assemblies act? | Preliminary Concept, Concept Development | ||
| Materials (Reliability - Prefabricated) - Is the proposed material readily available? Is the manufacturer reliable in the local market? | Preliminary Concept, Concept Development, 65% CD | ||
| Proprietary - DO NOT USE Proprietary specifications for canopies. | 65% CD and 100% CD | ||
| Staining (Material) - Will the proposed exterior materials interact with the elements or adjacent materials resulting in staining? | 100% DD, 65% CD and 100% CD | ||
| Wildlife - Ensure underside of canopy is smooth to ensure that wildlife cannot nest on ledges. | Preliminary Concept, Concept Development, 65% CD | ||
| Wildlife (Conduit Runs and surface mount lighting) - Ensure no exposed conduit or surface mount lighting is run on the underside of the canopy to eliminate opportunities for wildlife to nest on ledges. | Concept Development, 65% CD | ||
| 3.1 | Exterior Facade | ||
| Access - Consider facade slope for future access of facade repairs, window washing etc. (e.g. negative sloped facades present accessibility challenges) | Preliminary Concept, Concept Development, 100% DD, 65% CD, 95% CD | ||
| Blast Requirements for new openings, or changes to building - Has a blast study been done for the new facade? | |||
| Has the Physical Security and Structural SME been involved in the project? | Concept and Final Concept | ||
| Existing Building Facade Repairs - Have the existing drawings for the facade details been reviewed? Has an on site physical inspection (ie probes) be used during the design phase to determine the existing condition? | Preliminary Concept | ||
| Enclosure Commissioning Plan - Confirm that the commissioning plan has been submitted and address air tightness, thermal performance, and water tightness. | Preliminary Concept, Concept Development, 100% DD, 65% CD, 95% CD | ||
| Exterior Doors (Material) - Are the proposed exterior doors suitable for the proposed climate they are in? (e.g. aluminum doors in coastal regions, and where salt is used for snow melt) | 65% CD, 95% CD, 100% CD | ||
| Exterior Doors (Security) - Will the proposed exterior doors accommodate security access systems and entrance pads? | 65% CD, 95% CD, 100% CD | ||
| Exterior Shading (Facade Maintenance) - Confirm exterior shading devices do not complicate facade maintenance. | Preliminary Concept, Concept Development, 100% DD, 65% CD | ||
| Exterior Shading (Noise) - Confirm exterior shading devices do not generate noise. | Preliminary Concept, Concept Development, 100% DD, 65% CD | ||
| Exterior Shading (Window Maintenance) - Confirm exterior shading devices do not complicate window washing or removal and replacement of windows in the future. | Preliminary Concept, Concept Development, 100% DD, 65% CD | ||
| Facade Configuration - Configuration of facade needs to accommodate repair and replacement; e.g facade parts are removable in discrete segments or regions without extensive facade disassembly. | Preliminary Concept, Concept Development, 100% DD, 65% CD, 95% CD | ||
| Garage Roll-up Doors (Security) - Has FPS/FSC and USMS provided concurrence on proposed option. | Concept Development, 65% CD, 100% CD | ||
| Garage Roll-up Doors (Standard Size) - Garage doors should be standard size to ensure that when the equipment breaks parts are readily available. | Final Concept, 100% DD | ||
| Garage Roll-up Doors (USA Manufacturing) - Ensure that the proposed basis of design is a USA Manufacturing company. It has been noted that the use of European manufactured doors has resulted in significant delays to obtain replacement parts. | 65% CD, 100% CD | ||
| Garage Roll-up Doors (Clearance) - Garage doors should be sized so that the widest piece of equipment can fit through it plus one foot of clearance. | 100% DD, 65% CD | ||
| Material - Define the manufacturing recommendation for the proposed exterior facade for climate? What is the recommended maintenance for the proposed facade? | Preliminary Concept, Concept Development, 100% DD | ||
| Material (Aluminum) - Do not use aluminum in areas of salt spray or where aluminum will be directly in contact with snow removal. | Preliminary Concept, Concept Development, 100% DD | ||
| Material Cleanability |
Determine color and texture of façade materials are conducive to local conditions (for example, light-colored buildings in urban environments may require more frequent cleaning).
Confirm elimination of highly polished exterior surfaces to reduce cleaning requirements.
| Exterior enclosure materials are durable, suitable for the climate, easily serviced, with little or no need for periodic cleaning or repair. | Preliminary Concept, Concept Development, 65% CD | ||
| Material (Corrosion Northern Climates) - Ensure that material selection for exterior facades areas able to withstand corrion due to de-icing material used (ie rock salt). | 100% DD, 65% CD | ||
| Material (Corten Steel)- Ensure corten steel is not used above a material that will stain when weathered, such as limestone and concrete. | Preliminary Concept, Concept Development, 100% DD, 65% CD, 95% CD | ||
| Material (Drive Lanes ie LPOE Booths) - Ensure that material selection that is next to pavement where it can be splashed with shall be 4' off of the ground to ensure that corrosion is minimal. | 100% DD, 65% CD | ||
| Precast concrete wall panel system (Drip Edge) - How is water runoff being rerouted to eliminate water runoff from creating alkali etching in windows? | 65% CD, 95% CD, Commissioning | ||
| Precast concrete wall panel system (Sealant) - What is the manufacturing recommendation for the sealing of the pre-cast concrete wall system? | 65% CD, 95% CD, Commissioning | ||
| Lighting - How will each lighting configuration and exterior lighting be maintained over the life cycle? | 100% DD, 65% CD | ||
| Louvers - Ensure louvers do not encourage wildlife roosting (e.g. slope and bird screens have an impact). | 100% DD, 65% CD | ||
| Wildlife - Ledges, niches and other recesses should be designed to prevent staining and bird roosting. | Concept Development, 100% DD, 65% CD | ||
| Windows Full Height (Northern Climates) - No glazing shall be in direct contact where snow removal or snow accumulation will occur. Height of glazing shall be a minimum of 2 ft from the ground to reduce the capillary (infiltration) effect of snow melt | Concept Development, 100% DD, 65% CD | ||
| 3.2 | Loading Dock and Sally Ports | ||
| Acoustical (Nearby tenants) - Layout of spaces should consider the acoustical effects of the loading dock. | Preliminary Concept, Concept Development, 100% DD | ||
| Acoustical (STC Rating) - Confirm STC rating of partitions is appropriate for the space usage. | Preliminary Concept, Concept Development, 100% DD | ||
| Bollard Placement (Interior) - Ensure bollards are placed to adequately protect the doors, and door casing of the loading dock area. | Preliminary Concept, Concept Development, 100% DD | ||
| Bollard Placement (Exterior) - Ensure bollards are placed to adequately protect the facade. | Preliminary Concept, Concept Development, 100% DD | ||
| Configuration (Bay size requirements) - Confirm that bays are sized properly for the truck dimensions that will provide service. | Preliminary Concept, Concept Development, 100% DD | ||
| Configuration (Construction Dumpster) - Ensure that there is a bay provided for a construction dumpster that is in addition to the delivery bay. | Preliminary Concept, Concept Development, 100% DD | ||
| Configuration (Number of bays) - Ensure that the proposed number of active bays meets the needs of the building. | Preliminary Concept, Concept Development, 100% DD | ||
| Configuration (Trash and Recycling Locations) - Does your building require a designated bay for trash compactor and recycling bin? | Preliminary Concept, Concept Development, 100% DD | ||
| Emergency Showers - Confirm inclusion of emergency showers near the screening area, and include floor drain. | 100% DD, 65% CD | ||
| Garage Roll-up Doors (Security) - Has FPS/FSC and USMS provided concurrence on proposed option. | Concept Development, 65% CD, 100% CD | ||
| Garage Roll-up Doors (Standard Size) - Garage doors should be standard size to ensure that when the equipment breaks parts are readily available. | 100% DD | ||
| Garage Roll-up Doors (USA Manufacturing) - Ensure that the proposed basis of design is a USA Manufacturing company. It has been noted that the use of European manufactured doors has resulted in significant delays to obtain replacement parts. | 65% CD, 100% CD | ||
| Loading Dock Door Sizing - Ensure that the size of the doors within the loading dock are typical and are not custom. Custom doors are difficult to find repair parts and have significant lead times. | Preliminary Concept, Concept Development, 100% DD | ||
| Material (Bay) - Ensure loading dock concrete mix design is of sufficient strength and depth to withstand the abuse of loaded truck weight as well as waste container disposal. | 100% DD, 65% CD | ||
| Material (Corten Steel)- Ensure corten steel is not used above a material that will stain when weathered, such as limestone and concrete. | Preliminary Concept, Concept Development, 100% DD, 65% CD, 95% CD | ||
| Material (Trash and Recycling Locations) - Ensure areas located underneath the trash and recycling bins are of sufficient strength and depth to withstand the abuse of unloading and loading of containers. | 100% DD, 65% CD | ||
| Ramp (Building Access) - Confirm a ramp is provided when the loading dock is at a different elevation then the corridor to the building. If a ramp is not feasible then ensure a lift is provided. | Preliminary Concept, Concept Development, 100% DD | ||
| Security (Access) - Confirm that security measures ensure that no unscreened vehicle or pedestrian can access the loading dock? | Preliminary Concept, Concept Development, 100% DD, 65% CD | ||
| Security (Card Access) - Confirm card access is installed on all interior building doors to ensure that access is limited. | 100% DD, 65% CD | ||
| Security (Screening) - Confirm that the security screening area is immediately accessible to the mailroom and allows x-ray of large packages. | Preliminary Concept, Concept Development, 100% DD, 65% CD | ||
| Security (Sight) - Maintain a clear line of sight between the security area and the loading dock entrance, as well as to ancillary equipment, such as dumpsters and compactors | Preliminary Concept, Concept Development, 100% DD, 65% CD | ||
| Trench Drains - Ensure trench drains are installed at loading docks. Drains should not be placed where truck tires will be located. | Preliminary Concept, Concept Development, 100% DD | ||
| Truck Movement - Ensure that truck movement is shown to ensure that trucks can easily deliver to the loading dock. | Preliminary Concept, Concept Development, 100% DD | ||
| Sally Ports | |||
| Garage Roll-up Doors (Security) - Has FPS/FSC and USMS provided concurrence on proposed option. | Concept Development, 65% CD, 100% CD | ||
| Garage Roll-up Doors (Standard Size) - Garage doors should be standard size to ensure that when the equipment breaks parts are readily available. | 100% DD | ||
| Garage Roll-up Doors (USA Manufacturing) - Ensure that the proposed basis of design is a USA Manufacturing company. It has been noted that the use of European manufactured doors has resulted in significant delays to obtain replacement parts. | 65% CD, 100% CD | ||
| Repair Ownership - Sally Port doors are considered tenant specific equipment. Ensure that the Occupancy Aggreement clearly states that the Marshalls are required to provide the funds to repair the door when it is broken. | Preliminary Concept, Concept Development, 65% CD, 100% CD, Commissioning | ||
| 3.3 | Roofs | ||
| Commissioning - Confirm that roof systems are part of the building enclosure commissioning. | Preliminary Concept, Concept Development, 100% DD, 65% CD, 95% CD | ||
| Drainage Pipe (Flex Connections) - Flexible piping is not permitted. | 100% DD, 65% CD, 95% CD | ||
| Electrical Outlets - Confirm that electrical receptacles are provided at every rooftop. | 100% DD, 65% CD, 95% CD | ||
| Fall Protection - Has a fall protection plan been provided that clearly identifies how window washing, and facade access will be obtained for maintenance? | 65% CD, 95% CD, 100% CD | ||
| Fall Protection (Distance) - Is all MEP equipment located at least 6 FT from the edge of the roof to ensure adequate maintenance of equipment? | Concept Development, 100% DD, 65% CD, 95% CD | ||
| Fall Protection (Lightning Protection) - Can O&M Safely complete Preventative Maintenance on Lightning Protection on the edge of the building? Does edge meet the OSHA requirement? | Preliminary Concept, Concept Development, 100% DD, 65% CD, 95% CD | ||
| Flashing - Confirm minimum of 9 inches of distance is maintained between roofing membrane and any wall opening, curbs and windows. | 100% DD, 65% CD, 95% CD | ||
| Green Roofs (Roof Drains) - Roof drains are required to be visually inspected every six (6) months, access to these areas is required. Roof plantings cannot interfere with the function of roof drains or path of travel to drains. | Final Concept, 100% DD, 65% CD, Commissioing | ||
| Green Roof (Maintenance) - Maintenance for green roofs is very labor intensive and is not suggested for GSA Public Buildings. Green roofs are likely to fail and cause issues to roof drains, roofing membrane, and roofing structures. | Preliminary Concept, Concept Development, 100% DD, 65% CD, 95% CD | ||
| Hose Bib - Confirm that freeze proof hose bibs are provided at every rooftop. | 100% DD, 65% CD, 95% CD | ||
| Ice/Snow Shedding - Confirm that ice and snow will not shed from the roof directly in a walking path that will cause slips, trips, and falls | Preliminary Concept, Concept Development, 100% DD, 65% CD, 95% CD | ||
| Insulation (Thickness) - Confirm that the proposed insulation thickness meets the minimum R value determined by the P100. | 100% DD, 65% CD, 95% CD | ||
| Maintainability (Door) - Confirm a minimum 3' x 7' vertical door access (determined by size of rooftop equipment) to roof surfaces for inspection and maintenance. Ensure stair access as necessary. | 100% DD, 65% CD, 95% CD | ||
| MEP Existing Equipment - Confirm that the required minimum clearance is maintained during new roof installations. If necessary, MEP equipment may need to be raised to meet necessary minimum clearance. | 100% DD, 65% CD, 95% CD | ||
| Parapet Caps - Ensure material of caps do not cause staining; e.g. aluminum is preferred as galvanized steel will eventually cause staining of facade. | 100% DD, 65% CD, 95% CD | ||
| Parapet Height (Existing) - Will there be a height (thickness) difference between the existing and newly proposed roof? Will this cause the existing parapet to no longer be at the proper height to be considered by OSHA as fall protection? | Concept, 100% DD, 65% CD, 95% CD | ||
| Parapet Height (New) - Does the height of the parapet wall meet OSHA for fall protection? If not it needs to be redesigned. | 100% DD, 65% CD, 95% CD | ||
| Pitch Pocket - No pitch pocket shall be used per the P100. | Preliminary Concept, Concept Development, 100% DD, 65% CD, 95% CD | ||
| Pre-Installation Conference - Meeting should be held prior to roof project commencement to discuss warranty, detailing, etc. | Construction | ||
| Roof Drains - Confirm if existing roof drains need to be raised or lowered? Ensure 1/4"-1ft minimum slope to roof drains. | 100% DD, 65% CD, 95% CD | ||
| Roof Access (Elevator) - Is there elevator roof access provided per the P100? | 100% DD, 65% CD, 95% CD | ||
| Roof Access (Stairs) - Width of stairs should be determined by size of rooftop equipment and items brought to roof for maintenance and future installation. If stairs are the primary access to the roof, ensure that there is a hoistway and chain to get equipment without the need to carry it up the stairs. | 100% DD, 65% CD, 95% CD | ||
| Roof Drains (Northern Climates) - Ensure roof drains contain internal heat tracing to ensure that they function properly during cold climates | 100% DD, 65% CD, 95% CD | ||
| Walking pads (Housekeeping Pads) - Walking pads (material should be as recommended by the roofing manufacturer) should be installed on routes to all equipment and stairs. Areas need to be accessible for inspection and periodic maintenance. | 100% DD, 65% CD, 95% CD | ||
| 3.4 | Windows | ||
| Accessibility - Confirm there are no structures or assemblies around the windows that would obstruct access for washing or window replacement. | Concept Development, 100% DD, 65% CD, 95% CD | ||
| Cleanability (Exterior) - How are windows going to be washed? They must be easily washable, without extraordinary means such as lifts, scaffolding, or bucket trucks. Will there be any changes to how existing windows are cleaned vs newly proposed windows? | Concept Development, 100% DD, 65% CD, 95% CD | ||
| Cleanability (Interior) - How are windows going to be washed? Desks, equipment and non-movable items should not be placed in front of windows. The A/E must demonstrate that cleaning and maintenance of interior glazing surfaces can be achieved without extraordinary means and methods. | 100% DD, 65% CD, 95% CD | ||
| Glazing Sizes - Minimize the number of different sizes of glazing units for punched windows, storefront and curtain wall systems. Oversized and custom glazing should be discouraged. | Concept, Final Concept, 100% DD, 65% CD, 95% CD | ||
| Ledges (Wildlife) - Windows that are set back into the building to create ledges allow for birds to nest and roost. Windows should not allow for vegetation debris, nesting, and cobwebs to collect. | 100% DD, 65% CD, 95% CD | ||
| Material (Laminated) - Confirm use of laminated, heat-strengthened safety glass over tempered glass where possible. | 100% DD, 65% CD, 95% CD |
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